At Meet in Cambridge on 17 January 2013, Chris Watson from VenueAV gave a presentation on effective use of technology for your events. Venue Audio Visual provides professional audio visual solutions and technical support for conferences meetings and events. Specialist services such as interactive live voting, multi language simultaneous translation, live streaming, filming and on demand content creation are just some of the ways we offer our clients opportunities to enhance the impact of their event. Venue Audio Visual also take care of all of the event essentials such as sound, projection, lighting and staging. Current clients range from universities, research institutions, government departments and local authorities, to multi national corporations and charities. Follow Chris on Twitter @venueAV www.venue-av.co.uk

1. Effective Use of
Technology for Events
Chris Watson
Director - Venue Audio Visual
venue-av.com

3. The essentials
• Good quality sound reinforcement
• A microphone for every key speaker
• High quality, bright projectors and displays
• Suitable lighting
• Comply with the Equality Act 2010

4. Tech to increase the
impact of your event

5. Film your event
• Live streaming
• Edit for use online
• ‘On-demand’ hosting - (un-published
material)
But remember . . .
• Quality
• Turn around time is key
• Audio is as important as video (but often
forgotten)

6. Example: Institute of Continuing
Education - Madingley Lectures
• A series of free public lectures given by
leading authorities in their fields
• First lecture Jan 2011
• 11 lectures filmed so far
• Edited and uploaded to ICE website,
YouTube & iTunes U
• Turn around time - 1 week maximum

7. The stats
• Seating available in main room 80
• Seating available in overspill room 40
• Total possible number of physical attendees
over 11 lectures 1,320
• Total downloads of the 11 lectures 74,000
• For every person attending, 56 people
watched online
Stats kindly provided by the Institute of Continuing Education on 14th Jan 2013

8. Ask the audience
Get an honest response

9. Voting
• Integrates with PowerPoint
• Quick and easy to set up
• Powerful for feedback, research or for
some fun to break the ice
• Anonymity means you collect valuable,
honest data whilst your delegates remain at
ease

10. Voting
"Chris,The voting went very well again.We
voted on how useful the voting system was and
it rated very highly!"
Doug Sheperdigian
Atlantic Customer Solutions

11. Translation
• A large number of international delegates
know very little English
• Hearing things in your 1st language is
always a better experience
• Traditional consecutive translation is slow
and disrupts the flow

12. Simultaneous Translation
How it works...
• Interpreters sit in a temporary soundproof
booth, usually to the rear of the room
• The presenter is translated seamlessly into
a different language
• The delegates who require translation wear
a headset with a wireless receiver to listen
to the translated presentation
• You can have as many languages as required

13. Simultaneous Translation

14. Use of consumer tech
in the event world
• Tablet computers are now reasonably
priced to hire in bulk
• An excellent platform for trying something
new
• Challenge your technical team

15. Please do get in touch
chris@venue-av.com
www.venue-av.com
@VenueAV
01223 240944