For School management teams: Are we ready for the new year? This presentation will assist school managers to evaluate if they are ready for the new academic year.

1. CIRCUIT MONITORING
SCHOOL READINESS 2016
BY DJ VAN WYK
CIRCUIT MANAGER LEJWELEPUTSWA DISTRICT

2. SCHOOL IMPROVEMENT PLAN
Enhance continuous improvement.
Relationship between SSE, School Annual Report, SIP and APIP is as
follows:
 School Self-evaluation, which all schools are required, in terms of the WSE
Policy, to conduct on an annual basis, must inform the School Annual Report.
That is, self-evaluations must precede the preparation of the Annual Report.
 The Annual Report informs the Head of Education Department about the
quality of education provision in the school with regard to specific issues; and
 The SIP, including both results from educator and school self-evaluation,
which all schools are required in terms of the WSE policy to prepare and
implement, must detail how the school will deal with areas that need
improvement as: (a) identified through self- and external evaluations and (b)
included in the Annual Report to the Head of Department.
 APIP is produced by those schools identified by the HoD as under-performing.

3. 1
•School Package
2
•Support Grade 8&9
3
•Address Poor performance
4
•EMLO Interventions
• Direct Learner Support
• Resource Provisioning
• Teacher development
• Monitoring & Evaluation

4. Timetables and duty allocation
School calendar: 2016
Preliminary master teaching time table
Preliminary class timetables
Preliminary educator timetables
Work allocation of staff
Duty sheets for each staff member

5. DATES ON THE SCHOOL CALENDAR
Classroom visits by the principal and the SMT for IQMS and for non-IQMS
visits (as per item 35 of ELRC Resolution 1 of 2008, 3 April 2008)
Controlling of educators work by SMT members
Control of HODs work by the deputy principal
Dates appear in the calender for control of the Deputy principal’s work by
the principal

6. Dates appear in the calendar for the
procurement of:
1.1 •LTSM
1.2 •Media centre resources
1.3 •ICT resources
1.4 •Laboratory equipment
1.5 •Subject related material

7. DATES ON THE SCHOOL CALENDAR
Dates appear in calendar for the distribution and
retrieval of LTSM resources
Dates appear in the calendar for the admission of
learners as captured per SA-SAMS or the Admission
register.
An admission print out should always be available
at the school.

8. School based structure meetings are
scheduled in the calendar of 2016
Formal
meetings
of the
SMT, at
least
once a
week
SGB, at
least
once per
quarter
Staff,
including
Public
Servants,
at least
once per
quarter
Learning
Area/subj
ect
meetings
(conducte
d by
HoDs) at
least
once per
quarter
Sport and
Cultural
comm. at
least
once per
quarter

9. School based structure meetings are
scheduled in the calendar of 2016
Parents,
at least
once per
quarter
Discussio
n and
anlysis of
results
(learners
performa
nce) with
staff and
parents
Safety
committ
ee at
least
once per
quarter
RCL, at
least
once per
quarter
SBST, at
least
once per
month

10. School based structure meetings are
scheduled in the calendar of 2016
Finance
Comm. at
least once
per
month
Hostel
Task
team, at
least once
per
quarter
Library
and ICT
Comm. at
least once
per
quarter
School
Nutrition
Program
Comm.
at least
once per
month
QLTC
quartrly.

11. Preliminary extra-curricular timetableCulturalcodes
SportCodes
AcademicCodes
Schoolfunctions
Motivational
speakers
Community
involvement

12. READINESS 2016
Updated admission register on SA-SAMS
Learner performance improvement activities for each
subject : Academic Performance Improvement Plan (APIP)
WSE reports are included in the Academic Performance
Improvement Plan
Schedules are approved.
Master file with all the circulars in the office of the principal.
Draft budgets are compiled for the following academic year
during October

13. a
• The school budget for the following academic year is tabled at a parents
meeting in October.
b
• Approved budgets are submitted to the district office by the last day of the
academic year in December. 5% of the LTSM allocated should be used for
library resources, in line with circular 8/2003.
c
• Procurement is done for NSNP once a quarter for the nutrition program, in
line with the memorandum of understanding and the approved Conditional
grant allocations reflected on the NSNP quarterly schedules.
d
• Fire extinguishers and fire hoses have been serviced and the next service
date is labelled

14. The following registers are kept up to date
and are controlled
Circulars
Payroll management
Mail Register for Incoming and Outgoing mail – controlled daily
Telephone – controlled weekly
Stock / Asset – controlled yearly
Leave register (SA SAMS or Manual)
Time / Attendance with reasons for absence indicated

15. TEACHER IN CLASS
ON TIME
LEARNERS IN CLASS
ON TIME
ACTIVELY ENGAGING
IN LEARNING AND
TEACHING

16. • date of visit
• time of arrival
• purpose of visit
• time of departure
• signature of official, signature of
principal
• findings and recommendations.
The up to date school visitors’ log book is
available and having the following
columns:

17. LTSM retrieval system is in place and is applied.
LTSM is controlled once per quarter. SA-SAMS is used.
Disciplinary system and register in place and effective
Procedures on how to deal with disturbing behaviour is
displayed
Signs are displayed that the school is a drug and
dangerous objects free zone

18. Safety procedures in place and known by all
personnel and learners
Evacuation procedures are practised once a term
Procedures for accommodating learners with special
needs are in place
Register for all injuries , in particular sport, in place
and controlled
Referral system for learners with special needs is in
place

19. The following approved key policies
are in place
Code of conduct for learners and SGB members
Admission
Religion & Language
Finance
Safety & HIV and AIDS
Pregnancy
Curriculum & Assessment
Transport of Learners
RCL roles

20. Implement Inclusive Education White
Paper
School applied for formal concession regarding all learners where applicable
Tuition (“pull out”) time table available for learners with learning barriers
throughout the year by a support teacher
Accommodation of learners experiencing barriers to learning in the ordinary
classroom via curriculum differentiation and alternative adapted ways of
assessment throughout the year by a support teacher
Correct referral procedures are followed throughout the year by a support
teacher
Learners with specialized learning needs (LSEN) are indicated as such on SASAMS
only AFTER referral procedure has been followed
Regular discussions are held regarding progress of learners with barriers to
learning and development (parents, educators, SMT, SBST, DBST)

21. IMPORTANT ELEMENTS
Report
All incidents
Progress
• Curriculum
• SIP
• Finance
Record
Keep evidence
Minutes
Journal
Follow-up
Line
management
Compliance
Policies
Lawful
Instructions