Digismartek is a providing Document management system software services to many organisation. Providing services for bank Document management services,Library Document management services, College Document management system Software,

1. DMS : What it is?
Which type of Sectors are likely to use?

2. DMS is a document management system software which is used all
Type of organisation like bank, College, Corporate Office, college library,
Government offices and all they can store all type of paper documents
into electronic documents.
DMS helps to convert all paper documents into Electronic Documents

3. How DMS – document management system software work is done with when
capturing data and convert it into electronically Following diagram Shows you
what us actual work of DMS

4. Document Flow
Documents stored physically
in Filling/Received by the
customer
Electronic Documents/emails
are viewed or uploaded to
server
Scanning Station – All
documents are scanned
using scanning module
Database Server – where all
the indices of documents are
stored. Retrieval of
document becomes faster.

5. Document Management System Software Main Components are
SCAN STORE SEARCH
Simple
Efficient
Reliable

6. Receiving files from Store
In this phase we take files from store room for
digitization, outward entry is made and signed by
store keeper and supervisor
Batch Preparation
Batches are created for scanning documents at
the scanning station and assigned to various
teams
Pre Scanning Process
Each page is prepared for scanning, special care
is taken for the pages which are not in good
condition. In this process staple pins, lace,
stickers etc. are removed
Scanning Process
Each document is scanned at scanning station.
Various types of scanners are used as per the
requirements.
Scan Process

7. Image Processing
Each image is processed before uploading on the
server. Image is checked for clarity, brightness,
exposure, straightness, skewing etc.
Indexing & Tagging
Each scanned record is then indexed with
appropriate values. Meta Data tags are captured
and entered into software.
Storage Server
All the processed images are uploaded and store
in the storage server using DigiSmart Document
Management System Software.
Store Process

8. Search by File Name
You can search records based on the names
given to each record while uploading
Matching Search
Systems lists possible filenames and displays
matching list for user convenience
Index/Meta Data Search
Powerful search algorithm for complex search
using meta data tags
Content Search
Search documents by contents using OCR tool
Search Process

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