Digismartek provides document management system software. here is showing actual process like digitization process of Document management system software.User Creation & Authorization 2. Receiving files from client 3. Document/File Preparation & Unbinding for Scanning 4. Document Scanning 5. Image/Document Processing 6. Cabinet Creation, Master Data Entry & Tagging 7. Document Tagging, OCR & Uploading 8. Digitization Approval 9. File Packing & Delivery

1. Providing some tips for Document Management System
DMS
ISO 2009:2015 Certified company

2. Digitization Phase
1. User Creation & Authorization
2. Receiving files from client
3. Document/File Preparation & Unbinding for Scanning
4. Document Scanning
5. Image/Document Processing
6. Cabinet Creation, Master Data Entry & Tagging
7. Document Tagging, OCR & Uploading
8. Digitization Approval
9. File Packing & Delivery
ISO 2009:2015 Certified company

3. Digitization
phase
User
Creation
&
Authoriz
ation Receiving
files from
client
File
Preparatio
n &
Unbinding
for
Scanning
Documen
t
Scanning
Image/Doc
ument
Processin
g
Cabinet
Creation,
Master
Data
Entry &
Tagging
Document
Tagging,
OCR &
Uploading
Digitizati
on
Approval
File
Packing
&
Delivery

4. User Creation & Authorization
Client has varied departments with totally different roles.
every department and its user can have totally different authorities and
access rights.
Digismartek team can produce totally different departments, users
within the system with user authorization to
- Scanning,
- Uploading,
- Tagging,
- Deletion,
- Meta information entry, etc as per the steerage given by
client.
ISO 2009:2015 Certified company

5. Receiving files from client :
In this part, our employees can collect files
from numerous Departments for the digitization purpose.
Our team can bring those files for digitization within
the area provided by client .
The clients authority can build the entry within the register
whereas register whereas delivering the document to
our team.
ISO 2009:2015 Certified company

6. Document/File Preparation & Unbinding for Scanning
We can use Overhead Scanner for bounded volume.
The documents will be separated by its size like A4, Legal, A3,
A2, A1, A0 size.
Appropriate quality, dpi and formats will be selected as per the
nature of documents received for scanning.
Document Scanning
ISO 2009:2015 Certified company

7. Image/Document Processing
 In this phase various parameters such as
- garbage,
- black outlining,
- pin holes,
- punching holes,
- brightness,
- rotation,
- dpi,
- color,
- contrast etc.
can be checked and processed appropriately to prepare
the image /document as per desired specifications.
ISO 2009:2015 Certified company

8. Cabinet Creation, Master Data Entry & Tagging
Once the documents are scanned and processed as
required, these documents are ready for upload.
Document Tagging, OCR & Uploading
The scanned documents will be converted to JPG or TIFF
or PDF formats as per the requirements.
If necessary the documents scanned will be logically
grouped together to create PDF file.
ISO 2009:2015 Certified company

9. Digitization Approval
During this stage, our team will hand over the digitized
documents to the client officials for testing the digitization for
its correctness.
If any discrepancies are found shall be informed to us. Our
team will resolve those discrepancies and handover the same
again for approval.
ISO 2009:2015 Certified company

10. Once all the digitized documents are approved by client
officials, the document/file will be returned back to the
concerned Department.
The entry of the same will be made into the register with
date, time and signature of both client and our officials.
File Packing & Delivery
ISO 2009:2015 Certified company

11. THANK YOU
020 - 24619295/96/97
+91 - 9373936677
+91- 9373461919
www.digismartek.com
info@digismartek.com
ISO 2009-2015 Certified Company