Explore barcode use in document management data capture to name, split, route, classify and index files. Add touchscreens, OCR and text mining.

1. What Can
Barcodes
Do For Me?
Copyright 2013, DocuFi
(In Document Management/EMR Data Capture)

2. Barcodes
Are
Everywhere

3. File #15967853
Barcodes
Are
Everywhere
Medical Records

4. Why use barcodes?

5. Why use barcodes?
Save Money
Save Time
Accuracy

6. So, how can barcodes be used in
Data Capture?

7. So, how can barcodes be used in
Data Capture?
Barcode enabled capture tools can search
for barcodes in a scan stack and create
new documents when a new or common
barcode is found. New invoice numbers,
patient records, repair orders or any
other classification can be used allowing
you to scan an entire stack of documents
in a single pass.
Splitting/Bookmarking
Splitting
Bookmarking

8. So, how can barcodes be used in
Data Capture?
Similarly to splitting, barcode
information can be used to insert PDF
bookmarks. This “splitting” or “barcode
to PDF bookmark” actually keeps the file
together as 1 file, but inserts
bookmarks into a PDF output file for
easy navigation within the file
Splitting
Splitting
Bookmarking
Splitting/Bookmarking

9. So, how can barcodes be used in
Data Capture?
Barcodes help identify the type of documents being processed
and can be used to select the appropriate processes for a
specific document type. Some systems will look at the
content of the barcodes to determine the procedures to
implement next.
Classifying
Splitting ClassifyingSplitting
Bookmarking

10. So, how can barcodes be used in
Data Capture?
Routing
Users can use barcode strings to
set the target path (or route) for
scanned documents within their
file system. Automatically create
folders and subfolders based on
the barcode values contained in
the document sets.
Splitting Classifying Routing
Splitting
Bookmarking

11. So, how can barcodes be used in
Data Capture?
Indexing
Perhaps the most common use of
barcodes is to contain metadata
or indexing information. The
barcode data can be extracted
and sent to a document
management system and associated
with the scanned image. In
medical records this might be
patient name, patient ID,
physician name, etc.
Splitting Classifying Routing Indexing
Splitting
Bookmarking

12. So, how can barcodes be used in
Data Capture?
Splitting
Use barcodes along with other system or document variables
to create output file names for scanned documents.
Classifying
Naming
Routing Indexing NamingSplitting
Bookmarking

13. We call this SCRIN
Splitting Classifying Routing Indexing NamingSplitting
Bookmarking

14. 2D or Not 2D
The formatting of the barcode data varies but one
common approach to segmenting fields is to use a
delimiter character such as the "|" pipe character.
As long as the parsing software can accommodate
this, you are good.
1D
20-25
Characters
2D
Up to 2000
Characters

15. Sample:
2D Mobile App
Here, a smartphone is used
to create 2D standard code,
using a pipe delimiter for
the supplied metadata. Four
index fields are captured
from the single 2D code:
Patient ID, Practice ID,
Practice Name, and Patient
Name.

16. Sample:
1D Medical Form Indexing
Index fields captured from separate 1D barcodes
are used to index the record into an EMR system

17. Sample:
1D Medical Form Indexing
So what if my documents don’t have barcodes?

18. Separator or Slip Sheets
(or barcode stickers)
Many barcode font libraries and services are FREE!
Word Processors
Load common word
processing
applications with
barcode font.
Cloud Services
Enter data in cloud
service and receive
cover sheet via email
or just print.
Mobile Apps
Simple apps to
create and print
barcodes

19. Incorporating barcode recognition technology with other
technologies to accomplish the capabilities we referred as
file SCRIN, in a highly sophisticated manner.
Intelligent Data Capture

20. Smart data capture solutions offer zonal OCR where areas
are identified on documents for automatic OCR capture for
use in the file SCRIN. Additionally, drag-and-drop OCR
allows an operator to highlight document text which is
automatically OCR'd and dropped into index fields.
OCR

21. Combining OCR and barcode technology with Regular
Expressions or regex, a scripting language used to search
for text strings, creates a powerful tool to extract
finely parsed data for file SCRIN, ultimately unlocking
the valuable data in your documents.

22. Scanners such as Kodak Scan Station and Fujitsu ScanSnap
with embedded capture software are highly configurable
capture appliances. Users can simply walk up to a device
and with a few touchscreen selections, documents are
scanned, processed, and moved into a cloud or LAN-based
repository for later retrieval.

23. So how do I get started?

24. Check out ImageRamp™ and give us a call.
ImageRamp:
a comprehensive, intelligent data
capture and indexing solution.
DocuFi:
offering a comprehensive suite of
products and professional services
that capture, convert, and post
process your valuable information
assets.

25. www.docufi.com
Call us for information on:
How to capture paper documents efficiently.
Scanning medical or dental records with Fujitsu ScanSnap.
Touchscreen scanning of medical or dental records.
How to split and name files with barcodes
How to route scanned files based on barcodes.
Scanning to EMR or scanning to EDR
Using barcodes and the Fujitsu ScanSnap
Scanning with the Fujitsu ScanSnap
How to extract barcode index information
How to index based on barcodes
How to automate capture based on barcodes
How to use OCR in document capture
Document tutorial for data capture
Guide to use barcodes in document capture
How to digitize paper records.
The best way to scan medical or dental records.
Scanning paper records.
Document scanning for medical or dental records.
Going paperless at the medical or dental office.
Scanning barcode basics
Copyright 2013, DocuFi