Learn about scanning dental records with automated file naming, splitting & routing, barcode extraction, flexible indexing, and easy EDR and EHR integration. Already have PDF dental records?

1. Capture Dental
Records

2. Let’s look at
considerations and
technologies that can
greatly automate the
process of capturing
dental records into an
EDR environment.

3. Today’s Dental Professionals Cannot
Ignore the Need for Organized, Digitized
Records

4. …no matter what
your dental
records are:
• patient charts
• clinical notes
• lab orders
• EOBs
• prescription
orders …

5. or if they are
already scanned
as PDF or TIFF
files.
…no matter what
your dental
records are:
• patient charts
• clinical notes
• lab orders
• EOBs
• prescription
orders …

6. d
So How can your Dental Records
be Lassoed?

7. d
For a Starter Document
Management System?
… if you are just starting out

8. Henry Schein Dental Practice
Management EDR Solutions
Dentrix
EaglesSoft
DentiMax
Henry Schein
Or integrated with an Existing
EDR/EHR Application?
Anyone
via CSV
or XML
SoftDent
Dentrix, Dentrix Enterprise
Dentrix Ascend, Easy Dental
Viive, DentalVision, axiUm

9. Be they?
• Cloud-based
• PC Thick Applications
• Mobile Applications
• …

10. First, Gather up your
Documents and...

11. • MFP devices
• Desktop Scanners
• Touchscreen
Scanners
Create PDF Dental Records or
TIFF Files With:

12. (during or after scanning)
Add Intelligent Data Capture
Technology With:
Barcode
Recognition
Text Data
Mining
Forms
Recognition
Optical
Character
Recognition

13. What Can Barcodes and mined Text
Do For Scanned Dental Records?

14. • Name Files
• Split Files
• Extract Index Information (metadata)
• Create Destination Folders and Sub Folders
What Can Barcodes and mined Text
Do For Scanned Dental Records?

15. Barcodes In Use
Automating File Storage
Barcodes Automate
File Storage Example
Dentist 1 Dentist 2 Dentist 3

16. Barcodes Automate Indexing
<?xml version ="1.0" e<?xml version ="1.0"
encoding="UTF-8" standalone="yes"?>
<data>
<index id=“PracticeID">1648969</index>
<index id=“Dentist">SK400</index>
<index id=“PatientID">200188-002</index>
<index
id="MeetingDate">05/02/2007</index>
<index id="FilePath">fjohara-
1648969.tif</index>
</data>
To CSV, XML or Database
Example

17. OCR and Text Mining
automate Indexing
Text data mining combined with OCR
extracts text based on word patterns or
keyword identities such as Invoice Number
in this sample.
Example

18. Drag-and-Drop and Zonal OCR
Facilitate Indexing
Operator text selection from scanned
documents or PDF files can index
documents without typing.
Example

19. Add Field Validation for
improved Accuracy
OCR with validation during processing is a very powerful way to eliminate
entries not meeting a specific format rule.
For instance if a Patient ID should contain three alpha characters followed
by five numbers, all documents with item numbers that are not identified
in the OCR process with that pattern may be tagged for manual inspection
before further processing is done.
ABC21096
SBG36581
INS98453
PA568793

20. Embed Data Capture
Technologies on Today’s High-
Tech Scanners and...
Fujitsu ScanSnap N1800 Kodak Scan Station 500

21. Scanners such as the Kodak Scan
Station 500 series and Fujitsu ScanSnap
N1800 now include a touchscreen
workstation. Couple this with intelligent
software and presto, we have a new
generation of intelligent and highly
configurable capture appliances for
any dental workflow.
Users can simply walk up to a device
and with a few touchscreen selections,
dental records are scanned, processed,
and moved into a cloud or LAN-based
repository for later retrieval.
Walk-up Scanning Made Simple

22. Stuck scanning the same
document Multiple times?
This is common with Explanation of Benefits where the same
EOB may need to be filed in multiple patient records.

23. With ImageRamp, Scan Once,
InDEX Many
Easily scan the EOB once, index the different patients’
information via the onscreen keyboard, drag-and-drop
OCR, or barcode reading methods, and route to the
appropriate patients’ records with little to no intervention
ImageRamp:
Multiple Indexing, Naming
and Routing of the Same
Document
Patient A
Patient B
Patient C
Policy
EOB

24. Don’t Let your Data Get Away

25. ImageRamp:
comprehensive, intelligent
data capture and indexing
solution with branding
opportunities for integrators.
Visit.
DocuFi:
offering a comprehensive
suite of products and
professional services that
capture, convert, and post
process your valuable
information assets. Visit.
Call Us To learn about:
Quick Links:
ImageRamp for
Medical/Dental
What Can Barcodes Do
for Me?
ImageRamp Batch-
Comprehensive Batch
Data Processing

26. IMAGE Credits
• bpedro “The WireIt logo” http://bit.ly/19CEGU9
• variationblogr “Wahine_Breakaway_32”http://bit.ly/185PVW4
• williac “lasso” http://bit.ly/190oQq5
• bill85704 “Sonoita Rodeo” http://bit.ly/174IJK9
• a4gpa “Calf Roping - Putting on the Breaks” http://bit.ly/1fIXO7R
• Akeg, X10068 - panorex - Dentist Visit Teeth x-ray,
http://bit.ly/1cGXgR7
• Doug Waldron, “Files (85)” http://bit.ly/1bfciII
• jai Mansson's,” IMG_2747.JPG” http://bit.ly/1eqtDnl
• Familymwr, “U.S. Army Wounded Warrior Sports Program - Team
Roping - 10 May 2008 - Las Cruces - New Mexico – FMWRC”
http://bit.ly/1aHYKsN

27. www.docufi.com
Call us for information on:
How to digitize dental records.
The best way to scan dental records.
Getting your dental records into an EDR system.
Scanning dental paper records.
Document scanning for dental records.
Going paperless at the dental office.
How to capture dental records efficiently.
Scanning dental records with Fujitsu ScanSnap.
Touchscreen scanning of dental records.
Importing dental patient records into an EDR solution.
How to improve your dental workflow with document scanning.
Going digital at the dentist office.
How we’ve helped dental labs improve their workflow.
Integrating with and importing index information to Dentrix,
DentiMax, EagleSoft, SoftDent.
Scanning into Dentrix.
Indexing to Dentrix
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