1. DONNA M. FONTENOT, dmfontenot3@gmail.com / (760) 622-9442
Skills:
• Proficient in Microsoft applications (including Word, Excel and Outlook), Internet, Adobe, Check Free, Pay Pal,
ADP, E-Time, HR Perspective, Win2Data and ETOi.
• Typing speed is 70-75wpm.
• Excellent communication and interpersonal skills.
• Enthusiastic
• Hard worker, quick learner
• Resourceful and can work independently as well as part of a team
Companies
9/2016 – 12/20/16 Staffing Agency (Temp Assignment, EasyTurf)
Senior Marketing Assistant
• Assisted the Director and staff in the Marketing Department
• Got quotes from advertising agencies for EasyTurf articles
• Created spreadsheet and inventoried EasyTurf work shirts by size and color
• Ordered American Express Cards for client gifts
• Created / Printed & Laminated service cards for Home Depot
• Spot checked leads in multiple reports, updated both the CRM System and Excel spreadsheet, and created a
spreadsheet with bad leads for further review. Combined multiple reports by creating a spreadsheet that would
benefit all reports.
• Updated the EasyTurf Employee Handbook
• Reorganized the filing system
• Other Projects as requests
5/2016-Present Uber & Lyft
• Pick up and drop off clients
• Pick up and drop off deliveries (Federal Express or Uber Eats)
4/2015 - 1/2016 Ogan & Associates (Temp Assignment, hired by CEO)
Executive Assistant for CEO
• Responsible for all travel arrangements, calendar, expenses
• Assisted with ensuring customers’ needs were met
• Available for all business and personal tasks as needed
11/2014 - 4/2015 Staffing Agency (Temp – Jewish Family Services)
Executive Administrative Assistant to the Divisional Director
• Assisted the Divisional Director with managing reporting staff which included directors, supervisors, clinicians,
counselors, Adoption Alliance, Behavioral Health, the Food Pantry, Case Management, etc
• Managed multiple calendars and schedules
• Responsible for planning and coordinating conventions and meet & greets.
• Liaison to key-note speakers and their agents.
• Made travel arrangements for Director, other management as well as guests attending conventions
• Responsible for Director’s correspondence, data entry, filing, phones, mail, supplies, etc
• Created marketing material using PowerPoint & Excel
• Managed events including the venue, catering, guest lists, materials, etc.
• Acted as Treasurer in collecting the funds for events – taking payments made by a credit card machine, checks
and cash. Tracked employee and intern hours as well as department budget and expenses using an Excel
spreadsheet
• Assisted the switchboard on the clinical side for the receptionist during lunches, breaks and meetings.
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5/2014 - 6/2014 Staffing Agency (Temp – Construction/Camp Pendleton), Carlsbad, CA
Data Entry
• Worked with the CEO and the crew (both employees of the company and sub-contractors).
• Reviewed blue prints and made sure all materials needed were delivered in a timely manner.
• Walked construction sites with the Foreman to check on the progress of the work.
• Because the home office was in Minnesota, a daily log of the progress of the work was kept to compile daily and
weekly reports for the CEO
• Responsible for tracking hours worked (both-in-house construction workers as well as electricians, carpenters and
sub-contractors).
• Responsible for ordering supplies needed for project.
• Scheduled weekly meetings with all contractors and the CEO.
• Made all travel plans for both the CEO, staff, contractors and subcontractors.
• Created a daily Excel spreadsheet on the progress of the project for the government
• Updated database
• Sent reports to home office and all correspondence requested.
• Responsible for receiving and logging all invoices, matching them to the job(s) that we were being billed for and
sending them to the home office.
• Assisted with time cards
3/2014 - 4/2014 Staffing Agency (Temporary – BioChemical Vitamin Co)
HR Assistant
• Working in Human Resources Department tracking employee’s hours, vacation & sick time.
• Managed company database
• Managed employee’s files including giving employee reviews and disciplinary actions when needed
• Managed payroll using ADP
• Created new employee files, held the orientation classes
2/2009 - 11/2013 Staffing Agency (Temp – Various clients)
Administrative Assistant
• Extensive assignments with large and small industry leaders such as Hewlett Packard, manufacturing companies,
law offices, etc
• Most assignments were managing Administrative duties of Management and departments
• Managed travel, logistics, events
• Budget and expense reports
• Managed multiple calendars and schedules
• Assisted with correspondence, client support, vendors, supplies, invoices, filing, data entry, HR, time keeping,
payroll, personal errands, etc
2/2008 - 1/2009 BTS Philanthropic (Temporary – hired by client)
Office Manager
• Managed office and all Administrative duties
• Managed staff and assisted with training and hiring/firing
• Helped organize and run the annual convention, which included booking the venue, booking the keynote
speakers, booking all members attending the venue, collecting all payments, organizing the meet & greet,
scheduling all the conferences and speakers (it was a 5 day convention), speaking with vendors who sponsored
the venue and ordering and packing all materials for gift bags,
• Speaking at events and informing group leaders of upcoming events
• Created monthly newsletter including creating all marketing materials.
• Created all marketing materials for postcards, mailers and monthly events for each chapter
• Responsible for scheduling and calendars of management and staff
• Assisted with all administrative functions
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3/2006 - 1/2008 Staffing Agency (Various clients)
Administrative Assistant
• Responsible for assisting Management and administrative duties
• Responsible for scheduling and calendars of management and staff
• Assisted with all administrative functions such as filing, data entry, phones, correspondence, reports
9/1993-3/2006 Adessa & Associate Appraisals
Executive Assistant/Office Manager
• Assisted the CEO/Owner
• Managed office duties such as correspondence, phones, marketing, filing, data entry, supplies
• Review the MLS and work on comparable homes.
• Upon receiving requests from home owners, brokers and banks, started the process for writing up the appraisal
paperwork and entering into the Real Estate Appraisers database.
• Scheduled home and building inspections with brokers, agents and owners.
• Responsible for collecting data pertinent to home appraisals, including pulling MLS comparables and conducting
interior and exterior inspections.
REFERENCES FURNISHED UPON REQUEST