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Annual operational plan template

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Annual operational plan template

  1. 1. ANNUAL OPERATIONAL PLAN TEMPLATE KEY RESULT AREA/ MAJOR FINAL OUTPUT : INSTRUCTION Quality and Relevance of Instruction Goal : Globally Competitive Graduates A. ENROLLMENT Objective: Increased Enrolment Time Frame Accoun table Person Budget SUCCESS INDICATOR(S) STRATEGIES PROGRAMS/ PROJECTS/ ACTIVITIES Q1 Q2 Q3 Q4 Amount Source of FundJ F M A M J J A S O N D A.1 Number of Weighted Enrolled Units (WEU) Increase no. of WEU by 5% in the year 2015 to 2024 Enrolment Campaign Intensive campaign using the media: print (tarpaulins, newspapers, magazines, flyers, etc.), broadcast (TV/ radio) and social media to promote CapSU
  2. 2. Standardize University General Admission Test (GAT) and Entrance Examination per college (i.e. Teacher Aptitude Test, etc.) Maintain enrolment in mandated programs in Agriculture and Fishery, Engineering and IT and its related fields Maintain quality standard of instruction Strengthen Office of External Affairs and Linkages and Office of Student Affairs A.2 Number of Foreign Students Enrolled Full- Time on Campus 20 Foreign students enrolled full-time by 2016 Strengthen international linkages Establish network with International Universities
  3. 3. Establish website at par with international standards Automation of the MIS Participate in international conferences/fora Establish and implement an integrated approach to enhance academic programs at par with the best universities in the regions/world A.3 Percentage of Students Involved in Inter- Country Mobility Programs 1% of students are involved in inter- country mobility program Institutionalize Inter- Country Mobility Program Develop internationalization program that will increase the awareness and consciousness of students, faculty and staff
  4. 4. Information dissemination regarding students – exchange program Develop and implement programs geared towards capability building/students exposure to inter-country mobility program Develop a comprehensive data bank on foreign exchanges to promote professional and interpersonal growth A.4 Institutionalized Monitoring and Evaluation Monitor and evaluate program every semester Regular monitoring and evaluation of enrolment-related activities Formulate a monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purposes
  5. 5. Submission of Report to the PDMIS Office, VPAA and Office of the President B. STUDENT DEVELOPMENT Objective: Improved student welfare Time Frame Persons Respons ible Budget SUCCESS INDICATOR(S) STRATEGIES PROGRAMS/ PROJECTS/ ACTIVITIES Q1 Q2 Q3 Q4 Amount Source of fundJ F M A M J J A S O N D B.1 Availability of Student Services B.1.1Library Services B.1.1.1 Percentage of students who have used the library and its facilities Utilization of the library services by 95% of the students Upgrading library resources and facilities Allocate funds for library development Purchase of updated books and other library materials President VP AA VP AF CA Budget Officer PDMIS 5M 2M
  6. 6. Provide internet connections and E-Lib Facilities 1.5M 80% of the existing library and laboratories have been upgraded Upgrading of existing library and laboratories facilities Allocate funds for library and laboratories development Purchase of updated books and other library materials 5M Provide/restore internet connections and e-library facilities Upgrade of laboratory facilities and equipment 100% of planned classroom instruction implemented/built among three (3) big campuses (Main, Pontevedra and Burias Construction of additional classroom among three (3) big campuses (Main 6 classrooms, Pontevedra 6 classrooms and Burias 5 classrooms) Allocate funds for construction of additional classrooms Construct additional classrooms in accordance with procurement procedures 105M
  7. 7. B.1.1.2 Frequency of acquisition of new books, journals, magazines and newspapers Once every semester for book acquisitions, quarterly/ monthly subscriptions for journals and magazines, and daily for newspapers Acquisition of latest editions of books and subscription of journals, magazines and newspapers Allocate funds for books acquisition, journals and magazines subscription Linkages with bookstores and publishing houses Regular request to purchase of books Regular subscription of journals, magazines and news papers B.1.1.3 Number of library services offered At least three (3) library services offered (i.e. internet services, scanning, etc.) Benchmark with other leading SUCs and explore other library services Educational tour with other leading SUCs for benchmarking purposes
  8. 8. B.1.2Medical and Dental Services B.1.2.1Number of medical and dental services offered At least basic services are offered (i.e. check-up, cleaning, tooth extraction, etc) At least basic services are offered (i.e. check-up, cleaning, tooth extraction, etc Inventory of medical and dental equipment, supplies and materials Request to purchase of needed equipment, supplies and materials Allocation of funds B.1.2.2 Percentage of students who availed of medical and dental services Availment of medical/ dental services by 100% of the Freshmen students. Orient students on the Medical/ Dental services offered by the university Conduct Orientation Program on Medical/Dental services Prepare schedule of the Physical and Dental examination of students
  9. 9. Health awareness campaign Conduct treatment to students who need to avail of the services Distribute flyers on the wellness program offered by the university B.1.2.3 Number of functional medical and dental clinic Allocate funds for the improvement of medical and dental facilities as well as delivery of services At least every campus has a functional medical and dental clinic Provide basic facilities for the medical and dental clinic Continuing education of medical and dental personnel Send medical and dental personnel to regular capability building trainings and seminars
  10. 10. B.1.3. Sports and Cultural Services B.1.3.1 Percentage of Athletics and cultural events conducted (school- based) Conducted 90% of scheduled athletics and cultural events Upgraded sports and cultural facilities Request to purchase of needed sporting goods and cultural instruments B.1.3.2 Percentage of Athletics and Cultural events participated in higher meet (Reg’l/National SCUAA) Participated in 95% of events in higher meet Organize varsity teams in all sports Formulate policies and guidelines for varsity players and cultural groups
  11. 11. Organize Cultural Groups such as Dance Troupe, Chorale Ensemble, Theatre, etc. Hire faculty major in MAPEH and designate in- charge to focus on varsity programs and cultural events Provide additional benefits for varsity players who have reached national level Allocate additional funds for varsity and cultural programs B.1.3.3 Number of students sent to higher meet 250 students sent to regional meet Encourage participation of students with skills in sports, culture and arts Strengthen programs on scholarship/ incentives to students involved in sports, culture and arts Develop sports and cultural skills of at least 50% of the students. Provision of sports and cultural facilities for students. Conduct intramural and inter-campus cultural and athletic meet Send qualified athletes to participate in higher cultural and athletic meet (Regional and National SCUAA)
  12. 12. Purchase of sports and cultural equipment Annual Budget Allocation and fund sourcing Establish a University Sports and Cultural Center by end of 2018 Budget allocation for the establishment of the Sports and Cultural Center Fund sourcing from internal and external sources B.1.4.Guidance and Counselling B.1.4.1 Number of Guidance and Counselling programs conducted Conduct one (1) Orientation program for student-related concerns and social issues per campus Orientation of 1st year students on the policies, rules and regulations, and services offered by the university Provide schedule for Orientation Program of Freshmen students
  13. 13. One (1) career guidance program per campus Identify secondary schools for potential enrolees to the undergraduate programs of the University Conduct career guidance program to high school graduating students of identified secondary feeder schools Establish a career - job matching program Integrate psychological test with aptitude test and college admission test for career matching purposes Conduct job placement program for all courses Job fair Conduct tracer study on graduates Strengthen linkages with businesses / industries Strengthen On - the - Job training program with key industries Forge MOA/MOU with industries for fielding of OJT students Invite key industry players as resource speakers to compliment classroom instruction
  14. 14. Organize at least one (1) student tribunal per campus. Create a grievance machinery Formulate policy on grievance machinery based on the University Code and the Student Manual Organize a grievance committee B.1.4.2 Percentage of students who availed of the Guidance and Counselling Services Extend guidance and counselling services to at least 90% of the students Increase awareness of students regarding guidance and counselling services Information dissemination regarding availability of Guidance and Counselling services Establish peer counselling association per campus Require faculty to recommend for counselling students with guidance and counselling needs
  15. 15. Student monitoring by the faculty and adviser B.1.4.3 Number of designated / appointed licensed guidance counsellor Designate/ appoint at least one (1) licensed guidance counsellor per campus Hire licensed guidance counsellor per campus Request for the creation of plantilla item for licensed guidance counsellor and secure DBM approval Publish job vacancy Recruit and hire licensed guidance counsellor B.1.5. Scholarship /Financial Assistance/ Loans B.1.5.1 Number of School- based scholarships offered Offered at least three (3) Review policy on scholarships as stipulated in the University Code and the Student Manua Convene a Scholarship Review Committee to review the policies on scholarships per University Code and the Student Manual
  16. 16. scholarships ( to include merit and athletics) Implement the updated scholarship policy Monitor and evaluate implementation of scholarship policy B.1.5.2 Number of external scholarships recognized by the university Recognize at least ten (10) external scholarship grants Strengthen and widen linkages with sponsoring/funding agencies for scholarships Update the sponsoring/funding agencies as to the performance of the scholars B.1.5.3 Number of Scholars (external and school-based) 500 or more scholars Orient and encourage students to avail of scholarship grants offered by the university and other sponsoring agencies Office of the Student Affairs (OSA) to facilitate grades and other requirements in the processing of scholarship Follow-up the scholarship grants of qualified student scholars
  17. 17. Encourage students to maintain high grades to avail of the institutional scholarship Monitor student-scholars’ academic performance B.1.5.4 Number of sustainable student loan program Provision of at least one (1) sustainable student loan program Strengthen student loan program for sustainability Review policy on student loan program per University Code and Student Manual Revise and implement updated policies on the availment and mode of payment of student loans Allocate funds for student loans Monitor and evaluate implementation of student loan program
  18. 18. B.1.6. Housing and Dormitory Services B.1.6.1 Percentage of students staying in the dormitory At least 10% of students are staying in the dormitory per campus Provide a conducive dormitory environment Construction of new dormitory facilities Renovate old and dilapidated dormitory facilities Allocate funds for construction, rehabilitation and provision of needed facilities in the dormitory
  19. 19. B. 1.7. School Publication B. 1.7.1 Number of student publications with ISSN Organized at least one (1) regular student publication per campus Establish at least one (1) regular student publication Organize school publication staff Conduct basic journalism seminar workshop Regular issue/release of school publication B.2. Student Organizations B.2.1 Number of Accredited / recognized student organizations Accredit at least one (1)student organization per college Formulation of policies for accreditation of students’ organizations Review Student Handbook cascaded from the University Code
  20. 20. Update and Implement provisions of student handbook on student organization Accredit at least 90% of all student organizations in the University Accreditation of students’ organizations Orientation on accreditation of students’ organizations B.2.2 No. of student organization- initiated activities At least one (1) activity is conducted by a student organization per quarter Require student organizations to submit a Strategic Plan and Annual Action Plan Conduct leadership training for student leaders Train students on Strategic Planning and Annual Action Planning Monitor and Evaluate implementation of Action Plan
  21. 21. B.3.Student Portfolio Number of Student Portfolio Established 100% of Colleges adopted the Students Portfolio system Establish a portfolio system Implement by requiring all Colleges to establish a student portfolio system Monitor student portfolio as basis for assessment of student socio-eco profile, needs and performance for intervention purposes VP AA CA Deans PDMIS OSA Director And Chairmen B.4 Timeliness of Education Delivery/ Supervision Percentage of students who rated timeliness of education delivery/ supervision as good or better
  22. 22. 60% of the students rated timeliness of education delivery/ supervision as good or better Survey of students’ satisfaction level on timeliness of education delivery Formulate and submit proposal on Survey of students’ satisfaction level on timeliness of education delivery Conduct survey/ monitoring and analyse results and make recommendations to improve the delivery of services B. 5 Institutionalized Monitoring and Evaluation Institutionalized Monitoring and Evaluation Monitor and evaluate program every semester Regular monitoring and evaluation of student services- related activities Formulate a monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purposes Submission of Report to the PDMIS Office, OSA, VPAA and Office of the Pres.
  23. 23. C.FACULTY DEVELOPMENT Objective : Competent and trained faculty in their areas of specializations Time Frame Persons Respons ible Budget SUCCESS INDICATOR(S) STRATEGIES PROGRAMS/ PROJECTS/ ACTIVITIES Q1 Q2 Q3 Q4 Amount Source of FundJ F M A M J J A S O N D C.1 Faculty Scholarships Percentage of Faculty who finished their doctoral program from CHED recognized educational institutions (with at least Level III accreditation) in their field of specialization (other than home SUC) 25% of the faculty members are vertically articulated doctoral degree holders by Strengthen Strategic HR Plan Implement Faculty Development Program based on HR Plan VP AA HRMO CA Deans
  24. 24. 2018 Implement Faculty Development Program based on HR Plan Strengthen faculty development committee to: *Enhance faculty development program *Identify and recommend faculty for scholarships *Identify and recommend faculty for scholarships *Monitor and evaluate faculty – scholars’ performance Establish external linkages with other HEIs Identify HEIs for doctoral degree admissions Secure and process scholarships admissions VP AA CA Deans VP AA CA Deans Faculty- scholars Allocation of Funds for Faculty development Link with other agencies and alumni for scholarship funding VP AA CA Deans
  25. 25. Director for external affairs Allocate funds from STF VP AF CA Deans Budget Officer 2M Formulate monitoring plan Strictly implement scholarship contracts and policies 100% of faculty who will handle technical- vocational livelihood track are National Competency Certificate (NC) holders/ passers NC Certification Conduct internal assessment on faculty capability for K-12 Program implementation Identify and send faculty to undergo NC accreditation Establish linkages with TESDA and other accredited NC certifying entities 500,00 0
  26. 26. C.2. Seminars and Trainings C.2.1 Relevant Training Hours Attended C.2.1.1 International 2% of the faculty attended international training/ Seminar C.2.1.2 National/ Regional 10% of the faculty attended national /regional training/ seminar Conduct Training Needs Assessment (TNA) of faculty based on the Faculty development program Update the faculty profile Identify Training Needs of Faculty Develop training design and schedule Send faculty to trainings Conduct monthly fora to allow faculty to re-echo the trainings attended C.2.1.3 Institutional 80% of the faculty attended institutional training/ seminar Establish linkages with training providers Program Training packages based on TNA
  27. 27. C.3 Clinical Supervision At least 90% of the faculty have been observed per semester Periodic clinical supervision Deans/Program Chairs to conduct regular classroom observation Feed backing for improvement of instructional effectiveness VP AA/ CA, Dean 50,000 C.4 Institutionalized Monitoring and Evaluation Monitor and evaluate program every semester Regular monitoring and evaluation of faculty development- related activities Conduct survey/ monitoring and analyse results and make recommendations to improve the program Formulate a monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purposes
  28. 28. Submission of Report to the PDMIS Office, VPAA and Office of the President D.CURRICULUM DEVELOPMENT Objective: Updated curricular offerings needed by the industry and the community Time Frame Persons Respons ible Budget SUCESS INDICATOR(S) STRATEGIES PROGRAMS/ PROJECTS/ ACTIVITIES Q1 Q2 Q3 Q4 Amount Source of FundJ F M A M J J A S O N D D.1 Industry Related/ Streamlined Curriculum All curricular offerings are industry compatible/streaml ined by end of 2016 and responsive to the 2015 ASEAN integration 100% of the curricular offerings are dynamic and responsive Curricular review for relevancy and responsiveness based on charter mandate vis a vis business/ industry needs, ASEAN Economic Integration (internationalization), K-12 Enhanced Basic Education Curriculum and Disaster Create a curriculum development committee VP AA/ CA, Dean Program Chairs, Curricul um Director 20,000
  29. 29. a. Business/Industry Needs b. ASEAN Economic Integration (internationalizatio n) c. K -12 Enhanced Basic Education Curriculum d. Disaster Risk Reduction Management and Climatic Change Adaptation (DRR/CCA) Conduct a comprehensive review of existing curricular programs and assess its relevancy to business/ industry needs, ASEAN Economic Integration (internationalization), K-12 Enhanced Basic Education Curriculum and DRR/CCA Establish a standardized and uniform format/template of curricular programs to include course syllabi Establish a standardized test questions in preparation for and in harmony with Board Examinations (for Board courses) Complete faculty mapping and accreditation in their areas of specialization in preparation for K-12 implementation 50,000
  30. 30. Strengthen curricular offering to be compatible/ at par with ASEAN/ international standards Inclusion of DRR/CCA in curricula/syllabi Establish updated and varied learning resources Maximize the use of ICT in teaching and learning process Integrate research in course development and delivery D.2 Institutionalized Monitoring and Evaluation Monitor and evaluate program every semester Regular monitoring and evaluation of curriculum development- related activities Formulate a monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purposes
  31. 31. Submission of Report to the PDMIS Office, VPAA and Office of the President E. BOARD PERFORMANCE /LICENSURE EXAMINATION Objective: Improved performance on Licensure/Board Examination Time Frame Person Respons ible Budget SUCCESS INDICATOR(S) STRATEGIES PROGRAMS/ PROJECTS/ ACTIVITIES Q1 Q2 Q3 Q4 Amoun t Source of FundJ F M A M J J A S O N D E.1 Passing Percentage of Graduates in the Licensure /Board Examination Passing percentage is 1%- 10% higher than the national average Establish a reputable university review center Submit business proposal for an institutionalized/ regular review program and pre-board examination 480,00 0 100% passing rate by end of 2020 Identify regular faculty reviewers 150,00 0
  32. 32. Provide proper remuneration to faculty reviewers 15,000 Hire reputable reviewers Acquisition of latest edition of review materials by the review center 15,000 E.2 Institutionalized Monitoring and Evaluation Monitor and evaluate program annually Regular monitoring and evaluation of board/ licensure examination performance Conduct survey/ monitoring and analyse results and make recommendations to improve the services/ Performance Formulate a monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purposes
  33. 33. Submission of Report to the PDMIS Office, VPAA and Office of the President F.PROGRAM ACCREDITATION Objective: Accredited Programs Time Frame Person Respons ible Budget SUCESS INDICATOR(S) STRATEGIES PROGRAMS/ PROJECTS/ ACTIVITIES Q1 Q2 Q3 Q4 Amount Sourc e of FundJ F M A M J J A S O N D F.1 Number of Accredited Programs CapSU has been Institutionally Accredited by the end of 2016 a. Baccalaureate Programs b. Master’s Degree Programs c. Doctoral Degree Programs Prepare and apply for Institutional Accreditation Submit all curricular programs to accreditation with AACUP VP AA Director - Accredi tation CA, Deans 750,00 0
  34. 34. Budget Allocation for accreditation as one of the priorities in budget planning VP AF CA, Budget Officer Orientation seminar on Document Preparation VP AA CA Director for Accredi tation IAB Visit/Evaluation, Monitoring and Feed backing VP AA CA Director for Accredi tation Deans Compliance with CHED, DBM and other regulating agencies’ Standards, Policies and Regulations Sustain SUCs Levelling VP AA CA Director for Accredi tation Deans
  35. 35. F.2 Percentage Of Accredited Programs 100% program accreditation in all levels a. Baccalaureate Programs b. Master’s Degree Programs c. Doctoral Degree Programs Upscaling of levels of all accredited curricular programs Compliance with accreditors’/ monitoring teams’ recommendations Build and Sustain institutional strength and reputation F.3. Percentage (cumulative) of programs accredited to total number of programs All programs are 100% accredited a. Higher Education b. Advance Education Subject all programs to accreditation Prepare and submit all curricular programs for AACUP accreditation
  36. 36. F.4 ISO Certified University CapSU has been ISO certified by the end of 2016 Apply for ISO certification Subject the institution to ISO certification Create committee on ISO certification 1M Attend seminar/training workshop on ISO document preparation Standardize format/template of all forms, reports, communications and all other documents used in the University system Prepare and submit selected programs for ISO certification F.5 Institutionalized Monitoring and Evaluation Monitor and evaluate program annually Regular monitoring and evaluation of program accreditation-related activities Conduct survey/ monitoring and analyse results and make recommendations to improve the programs
  37. 37. Formulate monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purposes Submission of Report to the PDMIS Office, VPAA and Office of the President G. GRADUATES Objective: Globally competitive graduates Time Frame Person Respons ible Budget SUCCESS INDICATOR(S) STRATEGIES PROGRAMS/ PROJECTS/ ACTIVITIES Q1 Q2 Q3 Q4 Amount Sourc e of Fund G.1. Total number of graduates in Increase of graduates by 1% yearly from the mandated and priority programs Completion of the academic and administrative requirements for graduation Submission of required documents for the degree sought Board Approval/ Confirmation of the
  38. 38. a. Higher Education b. Advanced Education candidates for graduation G.2 Percentage of total graduates within the mandated and priority programs (Higher Education) 80% of the class graduated from the mandated and priority programs Provide the students with the necessary support facilities G.3 Percentage of graduates within the required time frame 80% of the class graduated within the required time frame Provide the students with an enabling environment conducive to learning Make the following student development programs available and accessible: a. Library Services
  39. 39. b. Medical and Dental Services c. Sports and Cultural d. Guidance and Counselling e. Scholarships/ Financial/ Loans f. Housing and Dormitory g. School Publication h. Student Organizations G.4. Percentage of graduates who rated timeliness of education delivery/ supervision as good or better 80% of the graduates rated timeliness of education delivery/ supervision as good or better Offer an updated/ streamlined curriculum compatible with the industry needs Improve classroom and laboratory facilities for interactive learning Enhance faculty competencies (KSA) for an effective teaching- learning process Regular classroom supervision by the deans/program chairs
  40. 40. G.4.1. Higher Education G.4.2. Advanced Education Conduct regular faculty- student dialogue Deans/Program Chairs to conduct regular monitoring and appraisal of students performance/records to ensure graduation within timeframe G.5 Percentage of Colleges who have conducted tracer studies 100% of Colleges have conducted tracer studies Institutionalize tracer studies to monitor /determine whereabouts (employment/ livelihood/ business enterprise) of graduates Prepare and submit proposal for the conduct of tracer studies Allocate budget for tracer studies Conduct tracer studies Utilized results for policy formulation/ Redirection VP AA VP RDE CA Dens PDMIS Research Director And Chairmen Program Chair 200,00 0
  41. 41. G.6 Percentage of Employed Graduates within one (1) year after graduation (Higher Education) 50% of the graduates are gainfully employed Institutionalize tracer studies to monitor/ determine whereabouts (employment / livelihood / enterprise) of graduates Prepare and submit proposal for the conduct of tracer studies Allocate budget for tracer studies Conduct tracer studies Utilize results for policy formulation/re-direction G.7 Percentage of graduates engaged in employment or whose employment status improved within one (1) year of employment Institutionalize tracer studies to monitor/determine whereabouts (employment / livelihood / enterprise) of graduates Prepare and submit proposal for the conduct of tracer studies Allocate budget for tracer studies Conduct tracer studies Utilize results for policy formulation/re-direction
  42. 42. (Advanced Education) 50% of the graduates have improved their employment status G.8 Institutionalized Monitoring and Evaluation Monitor and evaluate program annually Regular monitoring and evaluation of graduates-related activities Conduct survey/ monitoring and analyse results and make recommendations to improve the graduates- related activities Formulate monitoring and evaluation tools Conduct regular monitoring and evaluation VP AA Director for Curr Dev’t CA Deans PDMIS HRMO Feed backing for corrective measures purposes Submission of Report to the PDMIS Office, VPAA and Office of the President VP AA Director for Curr Dev’t CA Deans
  43. 43. H. INSTRUCTIONAL MATERIAL DEVELOPMENT Objective: Updated and utilized instructional materials Time Frame Person Respons ible Budget SUCESS INDICATOR(S) STRATEGIES PROGRAMS/ PROJECTS/ ACTIVITIES Q1 Q2 Q3 Q4 Amount Sourc e of FundJ F M A M J J A S O N D H.1. Percentage of faculty producing quality and approved instructional materials(IMs) 100% of faculty produced quality and approved IMs Institutionalize instruction materials (IMs) development Create Instructional Materials Development Committee VP AA/ CA, Dean H.2. Percentage of utilized IMs Require faculty to develop and utilize IMs with ICT integration Update policies and procedures (IMs Preparation Guidelines) related to IMs development based on University Code/Faculty Manual Submit IMs Preparation Manual to the Academic Council and the BOR for approval
  44. 44. Development and Utilization of IMs with ICT integration in classroom instruction VP AA/ CA, Dean, Faculty Monitor submission and utilization of IMs H.3 Institutionalized Monitoring and Evaluation Monitor and evaluate program every semester Regular monitoring and evaluation of IMs development and utilization Conduct survey/ monitoring and analyse results and make recommendations to improve utilization of IMs with ICT integration Formulate monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purposes Submission of Report to the PDMIS Office, VPAA and Office of the President
  45. 45. Function / Key Result Area: RESEARCH Research Capability and Outputs Objective: Institutionalized Research Culture Time Frame Person/ s Respons ible Budget A. RESEARCH STUDIES COMPLETED SUCCESS INDICATOS(S) Strategies PROGRAMS/ PROJECTS/ ACTIVITIES Q1 Q2 Q3 Q4 Amount Source of Fund A.1 Percentage of research studies projects completed in the last 3years 80% of faculty members occupying professorial positions have completed research outputs Establish research and development agenda based on National and Regional priorities Assess capability needs of faculty members related to research activities
  46. 46. A.2 Percentage of research studies/ projects completed within the original time frame 50% of faculty members occupying professorial positions have research outputs Enhance research capabilities of Faculty Conduct in-house capability- building activities Equip faculty members with necessary support facilities Allocate budget for implementation of approved research proposals Provide monetary and non- monetary incentives for faculty-researches based on RDE manual Deload faculty who are engaged in research activities
  47. 47. Recognize faculty researchers through PRAISE (approved by the CSC and the BOR ) awards and NBC 461 evaluation/ Reclassification Monitor submission of research outputs by the Research Chairmen Utilization of existing areas for R&D Maximize utilization of land areas and other relevant resources for R&D Develop idle lands for research purposes
  48. 48. B. RESEARCH STUDIES / PROJECTS PRESENTED Time Frame Person/ s Respons ible Budget SUCCESS INDICATOR(S) Strategies PROGRAMS/ PROJECTS/ ACTIVITIES Q1 Q2 Q3 Q4 Amount Source of Fund J F M A M J J A S O N D Research Studies Presented to a. International 10% of faculty members occupying professorial positions present research outputs to international symposia / fora Present completed researches to international symposia / fora Create a directory of international symposia /fora Establish linkages with international research organizations Submit research outputs for presentation to international symposia / fora VP RDE Resear ch Director/ Chair Deans PDMIS External Linkage Director 1M
  49. 49. b. National / Regional 20%of faculty members occupying professorial positions present research outputs to national/regional symposia / fora Present completed researches to national / regional symposia / fora Create a directory of national and regional symposia / fora Establish linkages with national/regional research organizations Submit research outputs for presentation to national and regional symposia / fora
  50. 50. C. RESEARCH STUDIES / PROJECTS PUBLISHED Time Frame Person/ s Respons ible Budget SUCCESS INDICATOR(S) Strategies PROGRAMS/ PROJECTS/ ACTIVITIES Q1 Q2 Q3 Q4 Amount Source of Fund J F M A M J J A S O N D C.1 Research Studies Published in International/ National Refereed Journals 10% of research outputs published in international and national refereed journals Update University research policy Review RDE manual and research provisions in the University Code Secure approval for revisions and implementation VP RDE Research Director/ Chair CA Deans PDMIS 50,000
  51. 51. Strengthen linkages with international and national Organizations/ Institutions that publish refereed journals Create a directory of available international and national refereed journals. Establish network VP RDE Research Director/ Chair CA Deans Research Chair PDMIS Present completed researchers to the University and other external symposia Keep directory of regional / national / international symposia where researches can be presented Attend External Research Symposia and present research output VP RDE Research Director Director for External Affairs/ Linkages C.2 Research Studies Published in Institutional Refereed Journal CapSU RDE Journal Accredited by CHED in 2016 Submit CapSU RDE Journal for CHED accreditation. Develop a university R&D database based on National Higher Education Research Agenda (NHERA) VP RDE Research Director
  52. 52. Present completed researches to the university and other external research symposia. Submit technical papers for peer-review for CapSU RDE journal publication Select accredited referees from other SUCs. VP RDE Research Director CA VP RDE Research Director Allocate funds for referees Publish the institutional refereed research journal (CapSU RDE journal) Submit CapSU RDE refereed journal for CHED accreditation VP RDE Research Director 200,00 0
  53. 53. C.3 Research Studies Published in Recognized (but non- refereed) Journals 20% of research outputs published in recognized (but non-refereed) international and national journals Strengthen linkages with international and national organizations that publish research outputs in recognized but non- refereed journals Create a directory of recognized (but non- refereed) journals available. Establish linkages Submit research papers for publication C.4 Research output cited by other researchers in refereed journals 10% of research outputs cited by other researchers in refereed journals Strengthen linkages and collaboration with other research Present research outputs in international and national symposia / fora
  54. 54. institutions, universities and professional organizations Publish research outputs in refereed journals Include PDF version of research outputs in the University website Update contact with fellow researchers and professional organizations C.5 Research outputs cited by book authors 10% of research outputs cited by book authors Strengthen linkages with other academic and research institutions particularly their identified faculty- researchers Identify academic and research institutions and examine ways to collaborate Establish linkages
  55. 55. D. COPYRIGHT Time Frame Person/ s Respons ible Budget SUCCESS INDICATOR(S) Strategies PROGRAMS/ PROJECTS/ ACTIVITIES Q1 Q2 Q3 Q4 Amount Source of Fund D.1 Number of Books submitted for copyright Three (3) books submitted for copyright per year Encourage faculty members to submit books for copyright in various fields Organize teams of faculty members based on areas of specialization for book writing D.2 Number of Books Copyrighted One (1) copyrighted book per year Produce quality books for publication and copyright Continuous book writing capability building Provide monetary and non- monetary incentives for faculty-authors
  56. 56. Strengthen linkages with publishing houses (i.e. Mutya Publishing House, etc.) Submit books for copyright at IPO E. PATENTS Time Frame Person/ s Respons ible Budget SUCCESS INDICATOR(S) Strategies PROGRAMS/ PROJECTS/ ACTIVITIES Q1 Q2 Q3 Q4 Amount Sourc e of Fund J F M A M J J A S O N D E.1 Number of Inventions submitted for Patenting Form teams of faculty members and students for invention patenting purposes Conduct orientation workshop on documentation and packaging of inventions Three (3) inventions submitted for patents per year Encourage faculty members and students to submit inventions for patenting VP RDE CA 600,00 0
  57. 57. inventions and package for patenting Submit inventions for patenting at Philippine Patent Office E.2 Inventions Patented, Utilized and Commercialized One (1) invention patented, utilized and commercialized per year Establish linkages with Business/ Manufacturing/ Commercial establishments Forge MOA/MOU with business/ manufacturing/ Commercial establishments Market patented inventions Provide monetary and non- monetary incentives for faculty and student- inventors VP RDE Research Director Director for External Affairs/ Linkages
  58. 58. F. RESEARCH OUTPUTS WITH AWARDS Time Frame Person/ s Respons ible Budget Performance Indicator/s Strategies PROGRAMS/ PROJECTS/ ACTIVITIES Q1 Q2 Q3 Q4 Amount Source of Fund Research outputs with awards One (1) award- winning research output in the international level once every three (3) years F.1 International Establish linkages with International research organizations Present research outputs in international symposia / fora VP RDE CA Research Director PDMIS Faculty 500,00 0/year Produce quality (globally- competitive) research outputs Publish research outputs in refereed journals
  59. 59. Provide monetary and non- monetary incentives for faculty and student- researchers with award- winning research outputs Three (3) award- winning research outputs in the national / regional per year F.2 National / Regional Establish linkages with national/ regional research organizations Present research outputs in national and regional symposia / fora VP RDE CA Research Director PDMIS Faculty 500,00 0/year Produce quality (globally- competitive) research outputs Publish research outputs in refereed journals Provide monetary and non- monetary incentives for faculty and student- researchers with award- winning research outputs
  60. 60. G. RESEARCH FUNDING / SOURCING Time Frame Person/ s Respons ible Budget SUCCESS INDICATOR(s) Strategies PROGRAMS/ PROJECTS/ ACTIVITIES Q1 Q2 Q3 Q4 Amount Source of Fund J F M A M J J A S O N D G.1 External Research Fund Source 80% of budget for research is sourced from external agencies / donors Tap LGUs, private institutions and other agencies for research funding Update directory of funding institutions VP RDE CA Research Director PDMIS Faculty Strengthen linkages and collaboration with public or private donors / funding agencies through joint ventures, PPP, etc. Forge MOA/MOU with funding agencies Require professors to submit research proposals VP RDE Research Director CA
  61. 61. Evaluate research proposals and submit to funding agencies for implementation VP RDE Researc h Director CA Research Chair 20% of budget for research is internally generated (10% GAA and 10% STF) G.2 Internal Research Fund Source Strengthen policies on conduct of research studies Update research policies in the conduct of research studies Allocate funds for research from GF and STF and other internally generated funds Require professors to submit research proposals Evaluate research proposals for funding and implementation VP RDE VP AA Budget CA Research Director PDMIS STF- 10% GF- Norma tive
  62. 62. H. INSTITUTIONAL SYMPOSIA / FORA / MEETINGS Time Frame Person/ s Respons ible Budget SUCCESS INDICATOR(S) Strategies PROGRAMS/ PROJECTS/ ACTIVITIES Q1 Q2 Q3 Q4 Amount Source of Fund J F M A M J J A S O N D H.1 Frequency of conduct of institutional symposia/ fora/meetings One (1) symposium / forum per semester Conduct Research- in-house Review Conduct in-house review once every semester per campus Strengthen the conduct of professional fora and meetings Organize a symposium / forum every semester focusing on relevant topics on research
  63. 63. H.2 Number of participants in institutional symposia/fora Target at least 100 faculty participants per symposium/ fora Require faculty to attend in-house review/fora/ meetings Allocate additional budget for symposia / fora Invite resource speakers I. MONITORING AND EVALUATION Time Frame Person/ s Respons ible Budget Performance Indicator/s Strategies PROGRAMS/ PROJECTS/ ACTIVITIES Q1 Q2 Q3 Q4 Amount Sourc e of Fund Institutionalized Monitoring and Evaluation Monitor and evaluate program every semester (as necessary) Regular monitoring and evaluation of research -related activities Formulate monitoring and evaluation tools VP RDE Research Director CA Research Chair PDMIS HRMO 100,00 0
  64. 64. Conduct regular monitoring and evaluation Feed backing for corrective measures purposes Submission of Report to the PDMIS Office, VPRDE and Office of the President
  65. 65. Function/Key Result Area EXTENSION RELATIONSHIP WITH AND SERVICES TO THE COMMUNITY Objective: Responsive and sustainable extension services Time Frame Person /s Respon sible Budget A. COMMUNITY PROGRAMS SUCCESS INDICATOR(S) STRATEGIES PROGRAMS/ PROJECTS/ ACTIVITIES Q1 Q2 Q3 Q4 Amount Source of FundJ F M A M J J A S O N D A.1. Number of recognized and implemented community programs (with minimum of 8 contact hours) with BOR approval, MOA and approved Budget At least 10 community programs implemented Provide assistance on community planning & development to 45 LGUs (municipal and barangay) Participatory Approach in Planning & Development activities of the community VP RDE Extension Director CA Extension
  66. 66. Chair Deans PDMIS A.1.1Technical Implemented at least two (2) Technical program Coordinate with the LGUs and other government agencies A.1.2 Consultancy Implemented at least three (3) Consultancy programs Provide extension services anchored on research outputs Conduct need assessment in the identified communities VP RDE Extension Director CA Extension Chair Deans PDMIS 100,00 0 Formulate and implement extension programs (training, consultancy, technical services) VP RDE Extension Director CA Extension Chair Deans PDMIS 1M Improve the living condition of 1000 beneficiaries per year Implement extension programs related to livelihood, literacy and health VP RDE Extension Director 1M
  67. 67. CA Extension Chair Deans PDMIS A.1.3 Training Implemented at least five (5) Training programs Develop a web page for online extension services by 2015 Prepare materials for the contents of a web page Publish the developed web page to the URL VP RDE Extension Director 1M Establish linkages and coordination with LGUs and other stakeholders Forge an undertaking in the form of MOA/MOU Outsourcing of funds from sponsors and donors. President VP RDE PDMIS President VP RDE External /Affairs Linkages Director 100,00 0 Send communication to target sponsors President CA Improve the living condition of 1000 beneficiaries per year. Implement extension programs related to livelihood, literacy and health
  68. 68. Monitor and Evaluate every extension program Monitor and evaluate extension programs and activities Properly document extension activities Extension Chair to prepare and submit reports Identify new beneficiaries/ communities and replicate the extension program A.2. Number of beneficiaries served At least 2,000 beneficiaries served annually Capability Building for residents in the service areas Conduct trainings to 2000 beneficiaries per year on entrepreneurship, Product Development, Climatic Change Mitigation and Disaster Risk Management VP RDE Extension Director CA Extension Chair PDMIS 100,00 0 Provide community programs as to - Technical - Consultancy - Training Coordinate and collaborate with stakeholders
  69. 69. A.3. Community programs monitored and evaluated A.3.1 Percentage of beneficiaries who rated the program good or better 80% of the beneficiaries rated the program as good or better Post – training/ extension program evaluation Formulate and administer evaluation instrument VP RDE Extension Director Extension Chair A.3.2 Percentage of beneficiaries who rated timeliness of the program delivered as good or better 80% of the beneficiaries rated the program as good or better Develop monitoring and evaluation program Monitor and evaluate extension activity
  70. 70. 80% of the beneficiaries rated timeliness of program delivery as good or better 80% rated timeliness as good or better Meet with extension providers and disseminate information Feed backing Update plans to further improve the delivery of extension services VP RDE Extension Director Extension Chair A.4. Number of Adopters engaged in profitable enterprise 25 adopters Monitoring of Adopters Formulate monitoring and evaluation tool Conduct and analyse monitoring and evaluation results Feed backing Update plans to further improve the delivery of extension services
  71. 71. A.5. Number of viable demonstration projects based on positive cost and return analysis Five (5) demonstration projects Establish viable demonstration projects. Identify and establish demonstration projects Conduct cost and return analysis Forge an undertaking in the form of MOA/MOU Provide updated reports on accomplishments with partners Formulate monitoring and evaluation tool Five (5) sustainable linkages/ partners by the end of 2016 Establish strong partnership Conduct and analyse monitoring and evaluation results Feed backing President VP RDE Extension Director Extension Chair CA Deans 100,00 0
  72. 72. Update plans to further improve viable demonstration projects PDMIS External Affairs/L inkages Director B. LINKAGES Number of active linkages /partnership with other organizations / universities (covered by MOA, MOU and BOR approved budget) Five (5) sustainable linkages/ partnership Establish strong partnership with LGUs GAs, NGAs and other institutions or organization Forge an undertaking in the form of MOA/MOU Update existing MOA/MOU with LGUs, LGUs GAs, NGAs and other institutions or organization Provide updated reports on accomplishments of partners
  73. 73. Assist other agencies in development planning Participate in the development activities of the community Formulate monitoring and evaluation tool relative to linkages Conduct and analyse monitoring and evaluation results Feed backing Update plans to further improve linkages C. AWARDS Number of awards given by reputable organizations One (1) international, Two (2) National/Regional and Ten (10) Local Awards received Strengthen quality of extension programs Establish linkage with international, national/ regional and local Marketing of quality and viable extension programs Presentation of extension outputs to prestigious fora President VP RDE Extension Director Extension Chair CA Deans 20,000 100,00 0
  74. 74. organizations PDMIS External Affairs/L inkages Director 1.International 2.National / Regional 3.Local / Institutional Establish linkage with international, national/ regional and local organizations Forge an undertaking in the form of MOA/MOU Presentation of extension outputs to prestigious fora D.PUBLICATION Number of developed, published and utilized IEC/ Techno Guide materials 32 IEC Materials/ Techno Guides developed published and utilized per year Conduct Capability building activity related to the development and publication of IEC/Techno Seek approval for the conduct of trainings Prepare materials and equipment needed for trainings President VP RDE Extension Director Extension Chair CA Deans PDMIS
  75. 75. External Affairs Guide materials Invite trainers & resource speakers Conduct training/seminars on IEC/Techno Guide materials Preparation Allocate funds for the conduct of trainings/seminars on Techno Guide preparation and publication Package IEC materials on mature technologies Require campus administrators/faculty to submit IEC materials for editing, finalization and publication President VP RDE Extension Director Extension Chair CA Deans PDMIS Publish IEC/techno guide materials Seek ISSN approval for new types of IEC materials 20,000 Reproduction & distribution of printed IEC Materials
  76. 76. Submit IEC materials for certification of utilization and copyrights Monitor and evaluate IEC/Techno Guide materials production and utilization Regular monitoring and evaluation of IEC/Techno Guide materials production and utilization Formulate monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purpose I. Institutionalized Monitoring and Evaluation Institutionalized Monitoring and Evaluation Monitor and evaluate program every semester (as necessary) Regular monitoring and evaluation of extension-related activities Formulate monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purposes Submission of Report to the PDMIS Office, VPRDE and Office of the President
  77. 77. Function/Key Result Area PRODUCTION Objective:  Maximize profit of viable agro-industrial and diversified income-generating projects Time Frame Person /s Respon sible Budget A. VIABLE PROJECTS SUCCESS INDICATOR(S) STRATEGIES PROGRAMS/ PROJECTS/ ACTIVITIES Q1 Q2 Q3 Q4 Amount Source of Fund Number of Agro-Industrial business ventures . Establish five (5) viable Agro- Industrial business ventures by the end of 2015 Strengthen capability of project managers/project in- charge on project planning, development and management Conduct capability building (training workshop) on Project planning, development and management VP RDE UBAO Director CA PDMIS Production Chair Project in- charge 150,00 0 Strengthen identified IGPs Evaluate identified IGPs
  78. 78. Formulate business plans for the five (5) viable Agro- Industrial business ventures Prepare project proposals for improvement of the IGPs operations President VP AF UBAO Director CA PDMIS Project Mngr. 50,000 Recommend project implementation Allocate funds for the development/operation of Agro-Industrial business ventures VP AF VR RDE UBAO CA Budget Production Director Per busines s plans Update and organize production records relative to activities, expenses and income VP AF UBAO CA PDMIS Project in- charge Production Mngr.
  79. 79. Establish linkages with public and/or private agencies for technical assistance and funding purposes Forge an undertaking in the form of MOA/MOU Submit proposals to funding agencies related to agro- industrial business venture for evaluation and funding purposes Execute plan Preside nt VP AF CA PDMIS UBAO Extension/ Linkages Director Project in- charge Production Mngr 50,000 Submit reports regularly 1. Fishpond Increase Fishpond production income by 10% every year Maximize production capacity of the existing fishponds Evaluate the fishpond productivity by crop and compartment Formulate specific business plan for each crop/product indicating a. Market feasibility b. Technical feasibility c. Management feasibility d. Financial feasibility President VP AF CA PDMIS UBAO Extension/ Linkages Director Project in-charge Production Mngr 100,00 0 Business Plan implementation
  80. 80. Strengthen capability of fishpond project in- charge and caretakers/pond tenders Conduct capability building (training workshop) on A.Project planning, development and management a. Fishpond operation and management b. Basic production records keeping c. Basic financial records keeping VP AF CA PDMIS UBAO Extension/ Linkages Director Project in-charge Production Mngr 50,000 Strengthen fishpond project management Prepare annual operational plan (work and financial plan) Organize proper recording and monitoring of production activities, expenses and income UBAO CA Project in- charge Production Mngr. Production Chair 50,000 Monitor and evaluate fishpond production project every cropping period Regular monitoring and evaluation of fishpond operation Formulate monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purposes VP AF UBAO CA PDMIS Project in- charge Product ion Mngr. 100,00 0
  81. 81. 2. Coconut Increase production income of coconut by 10% every year Maximize production capacity of the existing coconut plantation Evaluate the coconut plantation productivity Formulate specific business plan for each crop/product indicating a. Market feasibility b. Technical feasibility c. Management feasibility d. Financial feasibility President VP AF CA PDMIS UBAO Extension/ Linkages Director Project in-charge Production Mngr. 100,00 0 Business Plan implementation Strengthen capability of coconut project in-charge and caretakers Conduct capability building (training workshop) on a. Project planning, development and management b. Coconut plantation operation and management c. Basic production records keeping d. Basic financial records keeping VP AF CA PDMIS UBAO Extension/ Linkages Director Project in- charge Production Chair 50,000
  82. 82. Strengthen coconut plantation project management Prepare annual operational plan (work and financial plan) UBAO CA Project in charge Organize proper recording and monitoring of production activities, expenses and income Product ion Chair Monitor and evaluate coconut plantation production project every cropping period Regular monitoring and evaluation of coconut plantation operation Formulate monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purposes 10,000 3.Hometel Increase hometel income by 10% every year Maximize room occupancy of hometel and its operation capacity Evaluate the room occupancy of hometel and its operation capacity Formulate specific business plan for its operation a. Market feasibility b. Technical feasibility c. Management feasibility d. Financial feasibility UBAO PDMIS CA Project in- charge Production Chair 100,00 0 Business Plan implementation
  83. 83. Strengthen capability of hometel in-charge/personnel and caretakers Conduct capability building (training workshop) on a. Project planning, development and management b. Hometel operation and management c. Basic production records keeping d. Basic financial records keeping VP AF CA PDMIS UBAO Extension/ Linkages Director Project in- charge Production Chair Strengthen hometel operation and project management Prepare annual operational plan (work and financial plan) Organize proper recording and monitoring of production activities, expenses and income UBAO PDMIS CA Production Chair Project in charge Monitor and evaluate hometel operation quarterly Regular monitoring and evaluation of hometel operation Formulate monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purposes UBAO PDMIS CA Production Chair Project in- charge 10,000
  84. 84. 4. Printing Press Increase printing income by 10% every year Maximize operating capacity of the existing printing press Evaluate the printing press productivity Formulate specific business plan for its operation a. Market feasibility b. Technical feasibility c. Management feasibility d. Financial feasibility VP AF UBAO PDMIS Project in charge 100,00 0 Acquisition of state-of- the- art printing machineries and equipment VP AF UBAO Budget BAC PDMIS Project in- charge 2M Strengthen capability of printing house project in- charge and personnel Conduct capability building (training workshop) on a. Project planning, development and management b. Printing Press operation and management c. Basic production records keeping d. Basic financial records keeping VP AF CA PDMIS UBAO Extension/ Linkages Director Project in- charge Printing Staff 50,000
  85. 85. Strengthen printing press management Prepare annual operational plan (work and financial plan) including manpower requirements and building renovation Organize proper recording and monitoring of printing activities, expenses and income UBAO PDMIS CA Project in- charge Printing Staff Monitor and evaluate printing press operation quarterly Regular monitoring and evaluation of printing press operation Formulate monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purposes UBAO PDMIS CA Production Chair Project in- charge 5.Sugarcane Increase sugar cane plantation income by 2% annually Maximize production capacity of the existing sugarcane plantation Evaluate the sugarcane plantation productivity Formulate specific business plan indicating a. Market feasibility b. Technical feasibility c. Management feasibility d. Financial feasibility VP AF UBAO PDMIS Project in- charge Production chair CA 100,00 0
  86. 86. Business Plan implementation Strengthen capability of sugarcane project in-charge and caretakers Conduct capability building (training workshop) on a. Project planning, development and management b. Sugarcane plantation operation and management c. Basic production records keeping d. Basic financial records keeping VP AF UBAOP PDMIS Project in- charge CA Product ion Chair 50,000 Strengthen sugarcane plantation project management Prepare annual operational plan (work and financial plan) Organize proper recording and monitoring of production activities, expenses and income CA PDMIS UBAO Project in- charge Product ion Chair
  87. 87. Monitor and evaluate sugarcane production project every cropping period Regular monitoring and evaluation of sugarcane operation Formulate monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purposes VP AF UBAO PDMIS CA Project in- charge Product ion chair 10,000 B. AGRI-ECO-TOURISM PROJECTS Number of established additional diversified income generating projects Establish five (5) agri-eco tourism projects a. SANGHA: The Aqua Adventure Farm (CapSU Pontevedra) b. Coconut- Based eco- tourism project (CapSUBurias) c.Bamboo/ Rattan- Based eco-tourism project (CapSUDumarao) Evaluate potentials/ opportunities for the establishment of agri-eco tourism projects Prepare feasibility studies (FS) Submit feasibility studies (FS) for evaluation, funding and implementation Prepare business plans/project proposals VP AF UBAO PDMIS CA Product ion Chair Project in- charge Technical Working Group 500,00 0
  88. 88. d. Forestry-Based eco-tourism project (CapSUTapaz) e. Mountain-cave based eco- tourismproject (CapSUPilar) Strengthen capability of project managers/project in- charge on project planning, development and management Conduct capability building (training workshop) on Project planning, development and management Invite agri- eco tourism practitioners and experts for idea sharing 500,00 0 Product/ services development Develop product/ services-mix in accordance with the feasibility studies/ business plans Project implementation Evaluate identified IGPs based on business plans/project proposals Recommend project implementation VP AF UBAO PDMIS CA Producti on Chair Project in- charge
  89. 89. Technical working group Allocate funds for the development/ operation of agri- eco tourism business ventures VP AF UBAO PDMIS Budget CA Production Chair Project in- charge Technical Working Group Per project propos al Prepare work and financial plans Execute plans Establish records documentation system Regular submission of reports
  90. 90. Establish linkages with public and/or private agencies for technical assistance and funding purposes Forge an undertaking in the form of MOA/MOU Submit proposals to funding agencies related to agri-eco tourism business venture for evaluation and funding purposes President VP AF UBAO PDMIS CA Product ion Chair Project in- charge 20,000 1. SANGHA project implemented by end of 2015 (CapSU Pontevedra) Completion of the business development plan/project proposal of SANGHA: The Aqua Adventure Farm Convene the project management team for SANGHA Determine the project planning, development and management activities Prepare project proposal complete with technical plans VP AF UBAO CA PDMIS Technical Working Group 5,000 20,000 Prepare project proposal complete with technical plans VP AF UBAO CA PDMIS Technical Working Group
  91. 91. Submit business plan proposal to funding agencies (DOT-TIEZA, CHED, LGUs, PPP etc.) for evaluation and funding VP AF UBAO CA PDMIS Technical Working Group 20,000 Revision and finalization of business proposal and re- submission to funding agencies VP AF UBAO CA PDMIS Technical Working Group 100,00 0 Strengthen capability of project managers/project in- charge on project planning, development and management Conduct capability building (training workshop) on Project planning, development and management Invite agri- eco tourism practitioners and experts for idea sharing VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge 50,000
  92. 92. Product/ services development Develop product/ services-mix in accordance with the feasibility study /business plan Packages a. Tinagong Dagat Island Hopping b. Bird watching c. Mangrove trekking d. Fishing pamunit pamintol panikop panuway panalaba pangsisi pamuyoy panglaya e. Crab tying f. Nipathatchery g. Boating h. Voluntourism Mud blocking Mangrove tree planting i. Food trip (aqua products) Alimango Bangus Lukon Pasayan VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge
  93. 93. Bulgan Tilapia Kikilo Talaba Tuway Kalampay Puyoy Bagongon Pungo Tuba j. Camping Site k. Jogging/ Biking lane l. Water park m. Aqua museum n. Convention center o. Fresh water tilapia hatchery Project implementation Commence project implementation Allocate funds (sourced out from external funding agencies) for the development/ operation of SANGHA: The Aqua Adventure Farm Prepare work and financial plans President VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge 160M
  94. 94. Execute plans Establish records documentation system Regular submission of reports Product marketing Establishment of SANGHA: The Aqua Adventure Farm packaging (services and tour packages) Establishment of SANGHA: The Aqua Adventure Farm outlets/front office Advertisement and promotion of products President VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge Apply for Department of Tourism (DOT) Accreditation Secure requirements and process application papers for DOT accreditation President VP AF UBAO CA PDMIS Technical Working Group Product ion chair
  95. 95. Project in- charge Establish linkages with agri/aqua-eco- tourism stakeholders like DOT, LGUs, DENR, BFAR, DTI, DOH thru the Capiz Provincial Tourism and Cultural Affairs Office (Capiz- PTCAO) Secure MOA/MOU between CapSU and the Capiz- PTCAO, etc President VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge Monitor and evaluate SANGHA project annually Regular monitoring and evaluation of SANGHA Project implementation and operation Formulate monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purposes VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge 20,000
  96. 96. 2. Establish one (1) Coconut based eco -tourism project (CapSUBurias) by end of 2015 Establish coconut based eco -tourism project Evaluate existing production capacity in preparation for the establishment of coconut based eco -tourism project Prepare project proposals for approval, funding and implementation VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge Per project proposal Product/ services development Submit proposal for product development Develop product/ services-mix in accordance with the feasibility study/ business plan Coco-based products: a. buko juice b. cooking oil c. coconut choir d. virgin coconut oil e. coconut chips f. bukayo g. cocosugar h. CapSU vinegar Etc VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge Per project proposal
  97. 97. Services/Tour Packages a. Coconut Breeding Trials Unit (CBTU) b. Mushroom Culture c. Rattan plantation d. Timberland e. Apiculture/ Honeybee f. Kipot cave Strengthen capability of project managers/project in- charge on project planning, development and management of coco-based eco - tourism project Conduct training for production personnel Invite resource speakers/ eco -tourism experts for sharing of ideas VP AF UBAO CA Technical Working Group Product ion chair Project in- charge 50,000 Establish linkages with public and/or private agencies for technical assistance and funding purposes Forge MOA/MOU with DOST, DTI, LGUs, CHED, PCA, DOT, DENR, SUCs and other government and non-government agencies Source out funds from funding agencies VP AF UBAO CA Technical Working Group Product ion chair
  98. 98. Project in- charge Project implementation Evaluate identified IGPs based on business plans/project proposals Recommend project implementation VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge Per project propos al Allocate funds (sourced from external funding agencies) for the development/operation of coco-based eco-tourism project Prepare work and financial plans Execute plans Establish records documentation system
  99. 99. Regular submission of reports Product marketing Establishment of coco- based product packaging and branding Establishment of coco- based product outlets Establishment of coco- based eco-tourism services outlets/front office Advertisement and promotion of products and services VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge Per project propos al Apply for Department of Tourism (DOT) Accreditation Secure requirements and process application papers for DOT accreditation VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge Per project propos al
  100. 100. Establish linkages with agri-eco- tourism stakeholders thru the Capiz Provincial Tourism and Cultural Affairs Office (Capiz- PTCAO) Secure MOA/MOU between CapSU and the Capiz- PTCAO President VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge Per project propos al Monitor and evaluate coconut based eco-tourism project annually Regular monitoring and evaluation of coconut based eco- tourism project operation Formulate monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purposes VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge Per project propos al
  101. 101. 3. Establish one (1) Bamboo/ Rattan based eco -tourism project (CapSU Dumarao) Establish Bamboo/ Rattan based eco - tourism project Evaluate existing production capacity in preparation for the establishment of Bamboo/ Rattan based eco -tourism project Prepare project proposals for approval, funding and implementation Submit proposal for product development VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge Per project propos al Product/ services development Develop product/ services-mix in accordance with the feasibility studies/ business plans Bamboo/ Rattan based products a. Bamboo/Rattan planting materials b. Bamboo shoots c. Bamboo pickles d. Bamboo slats e. Bamboo/Rattan poles f. Bamboo/Rattan furniture g. Bamboo tiles h. Bamboo cooking and eating utensils VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge Per project propos al
  102. 102. Services/Tour Package: a. Bamboo Plantation b. Rattan Plantation c. Darag native chicken production d. Mt. Tag-aw forest and mountain resort Strengthen capability of project managers/project in- charge on project planning, development and management Conduct training for production personnel Invite resource speakers/ eco -tourism experts for sharing of ideas VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge Per project propos al Establish linkages with public and/or private agencies for technical assistance and funding purposes Forge MOA/MOU with DOST, DTI, LGUs, CHED, PCA, DOT,DENR, SUCs and other government and non-government agencies Source out funds from funding agencies VP AF UBAO CA PDMIS Technical Working Group Per project propos al
  103. 103. Product ion chair Project in- charge Project implementation Evaluate identified IGPs based on business plans/project proposals Recommend project implementation Allocate funds (sourced from external funding agencies)for the development/operation of bamboo/rattan-based eco- tourism project VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge Per project propos al Prepare work and financial plans Execute plans Establish records documentation system Regular submission of reports
  104. 104. Product marketing Establishment of bamboo/rattan based product packaging and branding Establishment of bamboo/rattan based product outlets Establishment of bamboo/rattan eco-tourism services outlets/front office VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge Per project propos al Advertisement and promotion of products and services Apply for Department of Tourism (DOT) Accreditation Secure requirements and process application papers for DOT accreditation VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge
  105. 105. Establish linkages with agri-eco- tourism stakeholders thru the Capiz Provincial Tourism and Cultural Affairs Office (Capiz- PTCAO) Secure MOA/MOU between CapSU and the Capiz- PTCAO Monitor and evaluate bamboo/rattan based eco-tourism project annually Regular monitoring and evaluation of bamboo/rattan based eco-tourism project operation Formulate monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purposes VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge Per project propos al 4. Establish one (1) Agro-forestry eco- tourism project (CapSUTapaz) Establish Agro- forestry eco-tourism project Evaluate existing production capacity in preparation for the establishment of Agro- forestry eco-tourism based project VP AF UBAO CA PDMIS Technical Working Group Product ion Per project propos al
  106. 106. Prepare project proposals for approval, funding and implementation chair Project in- charge Product/ services development Develop product/ services-mix in accordance with the feasibility study/ business plan Agro-forestry based products: a. Upland rice delicacies b. Abacca products c. Etc. Services/Tour Packages a. Upland rice b. Forest c. Abacca Plantation d. Tapaz Dam e. Pangilatan falls VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge Per project propos al Strengthen capability of project managers/project in- charge on project planning, development and management Conduct training for production personnel Invite resource speakers/ eco-tourism experts for sharing of ideas VP AF UBAO CA PDMIS Technical Working Group Product ion chair Per project propos al
  107. 107. Project in- charge Establish linkages with public and/or private agencies for technical assistance and funding purposes Forge MOA/MOU with DOST, DTI, LGUs, CHED, DOT,DENR, NIA,SUCs and other government and non- government agencies SUCs and other government and non- government agencies VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al Evaluate identified IGPs based on business plans/project proposals VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge Per project propos al Project implementation Recommend project implementation
  108. 108. Allocate funds (sourced from external funding agencies) for the development/operation of agro-forestry eco-tourism project Prepare work and financial plans Execute plans Establish records documentation system Regular submission of reports Establishment of agro- forestry eco-tourism product packaging Product marketing Establishment of agro- forestry eco-tourism services outlets/front office Advertisement and promotion of products and services VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al
  109. 109. Apply for Department of Tourism (DOT) Accreditation Secure requirements and process application papers for DOT accreditation VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al Establish linkages with agri-eco- tourism stakeholders thru the Capiz Provincial Tourism and Cultural Affairs Office (Capiz- PTCAO) Secure MOA/MOU between CapSU and the Capiz- PTCAO VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al Monitor and evaluate agro- forestry eco-tourism project annually Regular monitoring and evaluation of agro-forestry eco- tourism project operation Formulate monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purposes VP AF UBAO CA PDMIS Technical Working Group Per project propos al
  110. 110. 5. Establish one (1) mountain-cave tourism project (CapSU Pilar) Establish mountain- cave tourism project Explore existing site condition and potential in preparation for the establishment of mountain- cave tourism project Prepare project proposal for approval, funding and implementation Submit proposal for tour services development VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al Tour services development Develop product/ services-mix in accordance with the feasibility study/ business plan Tour Packages a. Speelanking b. Mountain climbing/hiking c. Water falls Badiangon Falls Manoling falls Yating falls Tabun-acanFallls San Silvestre Falls Kawa-kawa falls d. Forest trekking VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al
  111. 111. Strengthen capability of project managers/project in- charge on project planning, development and management Conduct training for production personnel Invite resource speakers/ eco-tourism experts for sharing of ideas VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al Establish linkages with public and/or private agencies for technical assistance and funding purposes Forge MOA/MOU with DOST, DTI, LGUs, CHED, DOT,DENR, NIA, SUCs and other government and non- government agencies Source out funds from funding agencies VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al Project implementation Evaluate identified IGPs based on business plans/project proposals Recommend project implementation VP AF UBAO CA PDMIS Technical Working Group Product ion chair Per project propos al
  112. 112. Allocate funds (sourced from external funding agencies) for the development/operation of mountain-cave tourism project Project in- charge Prepare work and financial plans Execute plans Establish records documentation system Regular submission of reports Product marketing Establishment of mountain- cave tourism product packaging Establishment of mountain- cave tourism services outlets/front office VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al
  113. 113. Apply for Department of Tourism (DOT) Accreditation Advertisement and promotion of tour packages VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al Establish linkages with agri-eco- tourism stakeholders thru the Capiz Provincial Tourism and Cultural Affairs Office (Capiz- PTCAO) Secure requirements and process application papers for DOT accreditation Secure MOA/MOU between CapSU and the Capiz- PTCAO VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al Monitor and evaluate mountain- cave tourism project annually Regular monitoring and evaluation of mountain-cave tourism project operation Formulate monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purposes VP AF UBAO CA PDMIS Technical Working Group Producti on chair Project in-charge Per project propos al
  114. 114. C. OTHER INCOME GENERATING PROJECTS Number of Other Income Generating Projects (IGPs) established 1. Establishment of Fish Processing Center at CapSU Dayao by mid 2014 Establish Fish Processing Center Evaluate existing fishpond production capacity in preparation for the establishment of a fish processing center Prepare project proposals for approval, funding and implementation Submit proposal for product development VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al Product Development Develop product mix in accordance with the feasibility studies/ business plans Per project propos al Fish processing products: 1. Canned Bangus 2. Bottled Bangus
  115. 115. 3. Frozen bangus 4. Boneless bangus 5. Smoked bangus 6. Fish food items Strengthen capability of project managers/project in- charge on project planning, development and management Conduct training for production personnel Invite resource speakers/ fish processing experts for technology transfer VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al Establish linkages with public and/or private agencies for technical assistance and funding purposes Forge MOA/MOU with DOST, DTI, LGUs, CHED, DENR, SUCs and other government and non- government agencies Source out funds from funding agencies VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge
  116. 116. Project implementation Evaluate identified IGPs based on business plans/project proposals VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in- charge Per project propos al Recommend project implementation 5M Allocate funds (sourced from external funding agencies) for the development/operation of fish processing center Prepare work and financial plans Execute plans Establish records documentation system Regular submission of reports
  117. 117. Product Marketing Establishment of processed fish products packaging and branding Establishment of fish processed products outlets Advertisement and promotion of products Monitor and evaluate program every quarter Regular monitoring and evaluation of the project Formulate monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purpose VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al 2. Establishment of a reputable Review Center by end of 2014 Establish Review Center Prepare and submit project proposal for the establishment of a Review Center VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al
  118. 118. Organize pool of reviewers Identify regular faculty reviewers Hire reputable reviewers Provide proper remuneration to faculty reviewers Provision of review materials Request to purchase of latest edition of review materials by the review center Acquisitions of latest edition of review materials by the review center VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al Establish linkages with recognized review entities Forge MOA/MOU with recognized review entities VP AF UBAO CA PDMIS Technical Working Group Per project propos al
  119. 119. Project implementation Establish records documentation system VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al Monitor and evaluate program every quarter Regular monitoring and evaluation of the project Formulate a monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purpose Submission of Report to the PDMIS Office and Office of the President VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al 3.Re-Establish Dairy Project Re-establishment of Dairy Project at CapSU Pontevedra Evaluate existing facilities in preparation for the re- establishment of the Dairy project VP AF UBAO CA PDMIS Technical Working Group Per project propos al
  120. 120. Product ion chair Project in-charge Formulate business plan for the Dairy Project indicating a. Market feasibility b. Technical feasibility c. Management feasibility d. Financial feasibility 100,00 0 Prepare project proposals for approval, funding and implementation Strengthen capability of Dairy project in-charge and caretakers Conduct capability building (training workshop) on a. Project planning, development and management b. Dairy project operation and management c. Basic production records keeping d. Basic financial records keeping VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al
  121. 121. Product Development Submit proposal for product development Develop product-mix in accordance with the feasibility study/ business plan Dairy products: a. Fresh Milk b. Milk bars c. Choco-milk bars d. others VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al Product Marketing Establishment of Dairy products packaging Establishment of Dairy products outlets/front office Advertisement and promotion of products VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Per project propos al Establish linkages with public and/or private agencies for technical assistance and funding purposes Forge MOA/MOU with DOST, NDA, DTI, LGUs, CHED, DOT, DENR, DepED, SUCs and other government and non- government agencies VP AF UBAO CA PDMIS Technical Working Group Per project propos al
  122. 122. Source out funds from funding agencies Product ion chair Project in-charge Per project propos al Project implementation Evaluate identified IGP based on business plan/project proposal Recommend project implementation Allocate funds for the development/ operation of the Dairy project VP AF UBAO CA PDMIS Technical Working Group Product ion chair Project in-charge Prepare work and financial plans Establish records documentation system Regular submission of reports Monitor and evaluate program every quarter Regular monitoring and evaluation of the project Formulate a monitoring and evaluation tools Conduct regular monitoring and evaluation VP AF UBAO CA PDMIS Technical Working Group Per project propos al
  123. 123. Feedbacking for corrective measures purposes Submission of Report to the PDMIS Office and Office of the President Product ion chair Project in-charge D. INCOME GENERATION (From Research Outputs) Number of research outputs implemented and commercialized Three (3) implemented and commercialized outputs per year Establish linkage with business /commercial establishments for commercialization of research products Forge MOA/MOU with business /commercial establishments for commercialization of research products Package and market research products
  124. 124. E. INCOME GENERATION (From Extension Outputs) Number of IEC/techno guide produced and commercialized 25 IEC/techno guides Commercialize IEC/techno guides Submit IEC for copyright Commercial production F. INSTITUTIONALIZED MONITORING AND EVALUATION Institutionalized Monitoring and Evaluation Monitor and evaluate program every semester (as necessary) Regular monitoring and evaluation of extension-related activities Formulate monitoring and evaluation tools Conduct regular monitoring and evaluation Feed backing for corrective measures purposes Submission of Report to the PDMIS Office, VPRDE and Office of the President
  125. 125. Function/Key Result Area ADMINISTRATION Objective: Effective and efficient management Time Frame Person /s Respon sible Budget A. MANAGEMENT OF RESOURCES SUCCESS INDICATOR(S) STRATEGIES PROGRAMS/PROJECTS/A CTIVITIES Q1 Q2 Q3 Q4 Amount Source of fundJ F M A M J J A S O N D A.1 PLANNING, DEV’T AND MIS A.1.1 Harmonized Plans and Programs of the University 100% harmonization of plans and programs vis a vis University Charter (RA 9273), University Code and Strategic Plan Update formulation of 10-Year Strategic Plan of CapSU Conduct Strategic Plan workshop Update design of CapSU Strategic Plan and define appropriate strategies to position the institution vis a vis the challenges of the 21st century (i.e. ASEAN integration, K-12, SUC amalgamation, etc.)
  126. 126. Align CapSU Strategic Plan with the thrusts of the 9- Point Agenda of the Public Higher Education Reform Roadmap (PHER), the Philippine Medium-Term Development Plan (PDP of 2011-2016), the Regional Medium-Term Development Plan, and the Results- Based Performance Management System under EO 80 and AO 25 (RBPMS) and Strategic Performance Management System (SPMS) of the CSC. Consolidate, revise and finalize strategic plan Incorporate Action Plan and Project (APP) committed by the University President and the Vice Presidents in the Executive Course in Educational Management and Leadership (ECEML); Flagship Course on Academic Excellence and Administrative Service
  127. 127. Excellence; and Flagship Course on the Management of Research in SUCs with DAP, CHED and PASUC Present consolidated Strategic Plan to the Administrative Council Submit Strategic Plan to NEDA for criticiquing prior to finalization Revise Strategic Plan Submit Strategic Plan for BOR approval Implement Strategic Plan Strengthen Strategic HR Plan Update provisions in the Strategic HR Plan based on CSC comments and recommendations Present updated Strategic HR Plan to the Adminstrative Council Submit updated Strategic HR Plan to CSC for validation
  128. 128. Submit validated Strategic HR Plan to BOR for approval Implement updated provisions of Strategic HR Plan Strengthen Strategic Performance Management System (SPMS) Update provisions in the SPMS based on CSC comments and recommendations Present updated SPMS to the Administrative Council Submit updated SPMS to CSC for validation Submit validated SPMS to BOR for approval Implement updated provisions of SP Formulate University Master Development Plan (UMDP) Organize University Master Development Plan Committee consisting of the President, VP AF, PDMIS, Campus Administrators and Planning Officers
  129. 129. Collaborate with the College of Engineering and Architecture (Dean, Architects and Architecture students) Formulate Master Development Plan by campus Present Master Development Plan by campus to the Administrative Council for critiquing Revise and finalize Master Development Plan Submit Master Development Plan to BOR for approval Implement all development projects based on approved Universty Master Development Plan
  130. 130. Cascade the 10- Year Strategic Plan (SP) to into 5-Year Implementation Plan (IP), Annual Operational Plan (AOP) and Action Plan (AP) Conduct campus level Strategic Planning workshop Continuous updating of Annual Operational Plan (University and Campus Level), and Action Plans (Colleges/Program Level) cascaded from the 5-Year Implementation Plan Formulate: - Employee Manual - Career Pathing Program - Succession Planning Program - Laboratory Manual (ICT, Science and Technology, Speech Lab) -Motorpool Manual - Quality Control Circle (QCC) Manual - 5S Manual - Inventory Manual - IMs Preparation Manual Organize committees to formulate : - Employee Manual - Career Pathing Program - Succession Planning Program - Laboratory Manual (ICT, Science and Technology, Speech Lab) -Motorpool Manual - QCC Manual - 5S Manual - Inventory Manual - IMs Preparation Manual
  131. 131. Draft manuals based on provisions in the University Code, Strategic HR Plan, CSC Circulars, etc) Present draft manuals to the Admnistrative Council for critiquing Revise and finalize Submit final draft of manuals to BOR for approval prior to implementation Updating of Manuals: - University Code - IGP Manual - RDE Manual - Faculty Manual - Administrative Manual - Student Handbook - Registrar’s Handbook - Library Manual - Merit System - PRAISE - Grievance Convene committees to update manuals: - University Code - IGP Manual - RDE Manual - Faculty Manual - Administrative Manual - Student Handbook - Registrar’s Handbook - Library Manual - Merit System - PRAISE - Grievance Machinery
  132. 132. Machinery - Adminitrative Disciplinary Rules on Sexual Harrassment Cases - GAD Plan - Citizen’s Charter (ARTA) - Adminitrative Disciplinary Rules on Sexual Harrassment Cases - GAD Plan - Citizen’s Charter (ARTA) Present updated manuals to the Administrative Council for critiquing Submit updated manuals to BOR for approval Implement updated manuals Streamline Organizational Structure in accordance with the Strategic HR Plan Update the Strategic HR Plan considering the CSC recommendations Analyze the personnel need / requirement(in terms of number or quantity and competency) vis a vis existing manpower complement Identify gaps between requirement and inventory of existing personnel
  133. 133. Prioritize gaps vis a vis current realities and anticipated future HR needs of the university Apply “scrap and build principle” by abolishing obsolete positions and creating relevant positions provided these are found in the Qualification Standards (QS) of the CSC Strengthen Organizational Structure of the University following the Strategic HR Plan specifically: 1. Human Resource Department with the following sections: a. Recruitment, Selection& Promotion Section b. HR Development & Performance Mgt. Section c. Personnel Relations Section
  134. 134. 2. Planning, Dev’t & MIS (PDMIS) 3. Project Management Office (PMO) 4. University Business Affairs Office (UBAO) 5. External Affairs and Linkages (EAL) 6. University Legal Office 7. Intellectual Property Office 8. Supply/Procurement Office (including BAC) 9. Records Office 10.Motorpool 11.Janitorial Services 12.Security A.1.2 Productive Resource Management Fully Automated MIS at the end of 2016 Train personnel to be ICT literate by 2015 Survey of ICT literacy of personnel Formulate training design Conduct trainings for non- ICT literate personnel by campus PDMIS PDMIS PDMIS 100,000
  135. 135. Acquire ICT facilities and equipment by the end of 2015 Allocate funds for the procurement of ICT equipment Procure facilities and equipment per campus Provide personnel with computers and other IT devices VP AF CA Budget Officer VP AF CA Budget Officer BAC Supply Officer 10M Establish Management Information System (MIS) a. Student Information System (SIS) b. Human Resource Information System (HRIS) c. Financial Management Information System (FMIS) Formulate MIS Planning and Development Framework Identify persons to manage MIS per campus Conduct orientation on MIS Framework Allocate funds for the procurement of equipment and installation of MIS VP AF CA PDMIS PDMIS VP AF CA Budget Officer 10,000 20,000
  136. 136. d. Material and Supply Inventory System (MSIS) e. Document Tracking System (DTS Coordinate with the service providers (outsourcing) Encoding of data and dry run activity President VP AF PDMIS External Affairs/ Linkages Director UBAO Director Rehabilitation of prioritized campus buildings at the end of 2016 Rehabilitate/ repair damaged buildings caused by Super Typhoon Yolanda Identify and prioritize damaged buildings for renovation Prepare and submit proposals for the repair and renovation of the identified damaged buildings Allocate funds from STF/GAA VP AF PDMIS CA Chair – Physical Plan 200M Prepare resolutions to funding agencies Identify possible donors(alumni, LGUs, NGOs, Foundations) Submit resolutions for financial assistance
  137. 137. Construction of additional classroom buildings and other facilities and structures based on Master Development Plan Construct additional classroom buildings, training centers, dormitories, sports and cultural facilities, laboratories and other structures in accordance with the Master Development Plan Prepare and submit proposals for the construction of additional classroom buildings, training centers, dormitories, sports and cultural facilities, laboratories and other structures Allocate funds from STF/GAA/RF Prepare resolutions to funding agencies Identify possible donors(alumni, LGUs, NGOs, Foundations) Submit resolutions for financial assistance Secured land titles for all landholdings /ownership of the university Document landholdings Allocate funds Conduct relocation/land survey Secure/prepare necessary documents needed for titling Settle land disputes (if any) and other related issues
  138. 138. A.1.3. ASEAN Integration andK-12 / DRR/CCA Adaptation Successful implementation of proactive initiatives towards: a. ASEAN economic integration (internationalization) Curriculum alignment compatible/at par with ASEAN/ international standards Benchmark with leading ASEAN academic institutions Comprehensive curriculum review Update curriculum Adapt to the ASEAN Academic Calendar VP AA CA Curriculum Director Deans PDMIS 200,000 Upgrade key facilities to state-of- the-art level Allocate funds for facilities upgrading and procurement BOR President Budget 100M Upgrade Faculty Competencies based on Strategic HR Plan Review and strengthen Strategic HR Plan especially the provisions on faculty development program VP AF VP AA VPRDE PDMIS HRMO 25,000
  139. 139. Identify and recommend faculty to undergo development/ training President VP AF HRMO PDMIS Allocate funds Establish Quality Assurance Office Prepare rules and guidelines for board approval on Quality Assurance Office Designate Quality Assurance Director President VP AF VP AA VP RDE PDMIS CA External/ Linkages Director 1M Organize and establish Quality Control Circles (QCC) in harmony with the SPMS by campus/college/program and by department/ section Standardize format/template of all forms, reports, communications and all other documents used in the University system b. K-12 Enhanced Basic Education Curriculum Review and upgrade curriculum responsive to K-12 Enhanced Basic Education Curriculum Complete faculty mapping and accreditation in conformity with areas of specialization President VP AF VP AA VP RDE PDMIS CA Curriculum Director 50,000
  140. 140. c. Sustained Disaster Risk Reduction Management/ Climatic Change Adaptation (DRR/CCA) Review and upgrade curriculum to be responsive to Disaster Risk Reduction Management/ Climatic Change Adaptation Institutionalize activities on Disaster Risk Reduction Management/ Climatic Change Adaptation Prepare DRR/CCA Manual and seek BOR approval Conduct orientation/briefing on DRR/CCA manual President VP AF VP AA VP RDE PDMIS CA Deans External Affairs/ Linkages Director Curriculum Director 10M Implement provisions on DRR/CCA Manual Conduct periodic drills Conduct ofregular Tree Planting activities Implement Waste Management practices d.Adaptation Regional Amalgamation Rationalization of CapSU campuses a. Dayao merged with Main Campus b. Pilar merged with Pontevedra Campus Establish flagship program among campuses Strengthen mandated curricular programs Phase out Sapian Campus and its curricular program President VP AF VP AA VP RDE PDMIS CA Deans External Affairs/ Linkages Director 10,000
  141. 141. c. Dumarao, Tapaz, Pob. Mambusao and Sigma merged with Burias Campus Deploy personnel of Sapian Campus to the different campuses Encourage early retirement A.1.4 Strong Public- Private Partnership (PPP) Implemented at least one (1) project per campus under the Public – Private Partnership Establish linkage with Private Organizations Identify possible private organizations as partners Prepare and submit project proposal for evaluation and funding Execute Deed of Undertaking/MOA/MOU A.1.5 Good Governance Indicators Posted Good Governance indicators in the University website by 100% Comply to Good Governance indicators of the Inter Agency Task Force (IATF) on Review and Update Citizens Charter(ARTA)
  142. 142. Results – Based Performance Management System (RBPMS) Update Financial Accountability Reports (FARs) Post procurement through Philippines eGovernment Electronic Procurement Service (PhilGEPS) Transparency of Programs and Projects thru submission of regular reports of programs, projects and activities (PPA) to COA A.1.5 Institutionalized Quality Control Circles (QCC) in the University Improved productivity in instruction, research, extension, production and governance Establish Quality Control Circles (QCC) in every campus/college/pro gram and department/section of the University Conduct regular monitoring and evaluation of plans (Strategic Plan, Annual Operational Plan and Action Plan ), programs and projects (PPA) Evaluate monitoring results
  143. 143. Organize and mobilize QCC thru regular QCC meetings  Problem Identification  Problem Prioritization  Problem Analysis  Solution Formulation  Action Planning and Budgetting Project Packaging and presentation to Management for approval and implementation Monitoring and evaluation of QCC action plan and project Hold an annual QCC week celebration A.1.6 Institutionalized an organized, clean, safe and high performance workplace Create and maintain an organized, clean, safe and high performance Establish 5S in conjunction with the QCC in every campus/college/pro gram and department/section of the University The 5S Sort – Clearly distinguish needed Conduct capability building training on 5S Incorporate 5S in the QCC in every campus/college/program and department/section Implement 5S using the following procedures:
  144. 144. workplace items from unneeded items and eliminate the latter S1: Sort 1. Identify, “red tag, the move potentially unneeded items 2. Evaluating and dealing with red- tagged (unneeded) items Set in Order(Simplify) – keep needed items in the correct place to allow for easy and immediate retrieval Shine (Sweep) – Keep the work area swept and clean Standardize – Standardized cleanup (the first three S’s) Sustain (Self- Discipline) – Make a habit of maintaining established procedures S2:Set In Order 1. Draw a current-state map 2. Draw a future-state map 3. Visually organize the workplace S3:Shine 1. Determine the shine targets 2. Set a housekeeping schedule and assign responsibilities 3. Create procedures for continued daily shine processes 4. Set periodic inspection and targets for machinery, equipment, computers, furnishings, etc.

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