1. RAI INALA
PETTY CASH FLOWCHART
Important
The CSW must generate a Requisition
Form. But if it is under $50 no further
approval is needed.
S:CSW/Client Forms/Requisition
Form.
If the amount is over $50, before
Petty Cash can be requested
CSW must liaise with Senior
Practitioner and discuss how the
expense relates or fits into the
Case Plan.
Once the CSW has paid for
goods/service the Receipt must be
delivered to the Service
Coordinator along with all change.
The Rec Form is then attached
to an email and sent to the
Service Coordinator for
Approval.
The Service Coordinator enters
the Amount, CSW’s name and
Client ID into the Petty Cash
Receipt Book.
• All expenses over $50 need
approval.
• Notify on Rec Form if URGENT.
Once the Rec form is received
the CSW can request the funds
from the Service Coordinator.
The CSW co-signs in the Petty
Cash Receipt book. The funds are
provided to CSW.
If the matter is urgent and the
Service Coordinator or Service
Manager is not available to give
access to the Petty Cash Tin,
CSW’s are authorized to supply
funds themselves and once the
receipt is supplied to the Service
Coordinator, the funds can be
reimbursed to the CSW.
If the Receipt is misplaced the
CSW must fill out a Statutory
Declaration Form and have it
signed by a Justice of the Peace.
Only the Nominated Person and
(only in the event of a
emergency) the Service Manger
can access Petty Cash. All others
are strictly forbidden.