CAFM

1. BiLFINGER Approach to BIM
Cyber Physical Systems
Building Information Modelling to Management Information System
Document Intended to describe the approach to BIFM Building information Facility Management (iBIM) intelligent building Models

2. ▪ What is BIM?
▪ How can we react?
▪ How can we achieve BIM?
▪ What is our return on BIM?
▪ What’s the cost to implement BIM?
BIM

3. ▪ Targets – running cost, capital cost, environment and functionality
▪ Comparison of predicted performance against targets
▪ Simple operating instructions
▪ Early warnings of problems
▪ Metered data on the performance
▪ Ready access to all digital data about our asset
▪ Cost effective transfer of data from construction to operation
▪ Service provider having all required operational data
▪ Actual measured performance of our asset
▪ Fine tuning the actual performance
▪ Recorded performance
▪ Feedback to the design and construction team
www.bimtaskgroup.org
Newsletter, 20th edition |
Week ending 2nd June 2013
Service level
required by
the clients

4. BIM is a verb or an adjective phrase to describe tools,
processes and technologies that are facilitated by
digital, machine–readable documentation about a
building or piece of Infrastructure, its performance, its
planning, its construction, and its operation.
The Definition Of BIM
Building Information
Modeling describes an
activity, not an object.
“Rafael Sacks”

5. Building Information Modeling (BIM)
BIM provides insight for
creating and managing
projects faster, more
economically, and with
less environmental impact.
MANAGE
BUILD
DESIGN
PLAN
BIM is an intelligent model-based process

6. MIS
BIM
CAFM
BMS
PIM
AIM
EMM
RAM
HS&E
HFMArchitectural
StructuralMechanical Product
Surveyors Financial

7. MIS
BIM
CAFM
BMS
PIM
AIM
EMM
RAM
HS&E
HFMArchitectural
Structural Mechanical Product
Surveyors Financial

8. MIS
CAFM
BMS
RAM
HS&E
HFM
Product
BIM
PIM
AIM
Architectural
Structural
Surveyors
EMM
Mechanical
Financial

9. Building Modeling
Shared in a collaborative
team working environment
Improve Project Delivery:-
▪ Time
▪ Cost
▪ Quality
MANAGE
BUILD
DESIGN
PLAN
The key word is Information

10. ▪ Building Information Model which
encompasses:
▪ Building Geometry
▪ Spatial Relationships
▪ Geographic Information
▪ Quantities of Building Components
▪ Properties of Building Components
Building Information Model
▪ Computer Assisted Facility
Management (Model) which Utilizes:
▪ Building Geometry Services
▪ Spatial Relationships with
Maintenance intent
▪ Geographic Information to asset
locations
▪ Quantities of Building Components
▪ Properties of Building Components

11. 3D Model 3D Informed Model 3D Intelligent
Model
4D
Automated Robotic
and Planned Model
utilisation.
5D Cost element
for the Model will
have to be Laid out
and derived to suit
our off Take needs
6D Sustainability
Analysis Pre
construction and
after construction.
7D Facility
Management.
Developed
structure of
information
illustrating
maintenance
regimes done
through a robotic
analysis and CAFM
Tie in.
Navis works _ Collaboration tool for 4D, 5D, 6D
Revit _ 3D Visualisation tool 3D, 4D, 5D
CAFM _ FM Management tool for Utilising 4D, 5D, 6D to Produce a 7D
Model
3D Model containing relevant
information can be tracked by a
unique tag. This unique tag must
follow through to each section of the

12. Today
Site evaluation Analysis Documentation Work Orders Cost evaluation

13. Tomorrow
13
Site evaluation Analysis Documentation Work Orders Cost evaluation

14. Access to Areas Of Development
Construction
• The Build
• Error Free
• Involved Client, contractors,
designers
Retrofit
• Development
• Structure
• Improvements
• Deliverables
Reporting
• Access to changes
• Attached to design
• Simulated assistance
Auditing
• Predetermined Costs
• Itemised Lists
• Product Codes
• Creative interaction between all
systems
Surveying
• Itemised List
• Building Characteristics
• Systematic Approach
• Tracked Progress
Development
• New Ideas
• Rapid Planning
• Open to innervation
• Easy to Modify
• Evaluate Profile changes
Facility
Management

15. Implementation Of BIM
Software
Construction
• The Build
• Error Free
• Involved Client, contractors,
designers
• Development
• Structure
• Improvements
• Deliverables
Reporting
• Access to changes
• Attached to design
• Simulated assistance
• Auditing
• Predetermined Costs
• Itemised Lists
• Creative interaction between
all systems
Surveying
• Itemised List
• Building Characteristics
• Systematic Approach
• Development
• New Ideas
• Rapid Planning
• Open to innervation

16. The Goal
▪ 3D Layout
▪ Open Interactive Viewing
▪ Open to imports and Exports
▪ Accessible Information
▪ Creating Links to All sides of the organisation
▪ Reduce Loss of Information
▪ Predict the outcomes to Project solution
▪ Move with the Times

17. Starting Point
▪ BIM is not software it is the
collaboration of software expressed as
a Model

18. Navis Works BIM Viewer and Data
Extraction
http://www.youtube.com/watch?v=di_DBGqymxg)
www.autodesk.com/products/autodesk-vault-family/overview

19. Building Design Suite
www.youtube.com/watch?v=U5jc5F8gTh0&list=TLM3j1CE1CwwBrb_1Gap6bNO6-36v1TYbf
http://www.autodesk.com/suites/building-design-suite/overview

20. 1. Asset Number
• FM Maintainable Asset
Y/N
• Decommission Date
(Phasing?)
• Bar Code
• Asset Type / Group
• Asset Description
• Manufacturer
• Supplier
• Cost
• Life Cycle Period
2. Statutory Maintenance
frequencies
• Maintenance Regime /
standard eg SFG20 code
• SLA (Weighting of
Space)
• Interface Flag (Trigger /
validation)
3. Space Location
• Department
• Volume
• Floor Area
New or Decanted
FM Maintainable Asset Y/N
Space Location (Room / and location in room)
Department ie Science / Humanities
Install Date
Commissioning Date
Warranty expiry date
Decommission Date (Phasing?)
Asset Number
Bar Code
Asset Type / Group
Asset Description
Fixed Asset / Portable
Serial Number
Energy Load (Asset Specific)
Manufacturer
Supplier
Cost
Life Cycle Period
Statutory Maintenance frequencies
Maintenance Regime / standard eg SFG20 code
SLA (Weighting of Space)
BMS reference
Condition (Dropdown)?
Interface Flag (Trigger / validation)
Health & Safety Attachments
O&M
1. Asset Number
• Bar Code
• Asset Type / Group
• Asset Description
• Fixed Asset / Portable
• Serial Number
• Energy Load (Asset Specific)
• Manufacturer
• Supplier
• Cost
• Life Cycle Period
• Condition (Dropdown)?
2. New or Decanted
• Install Date
• Commissioning Date
• Warranty expiry date
• Decommission Date (Phasing?)
3. Space Location (Room / and loc. in
room)
• Department
• Volume
• Floor Area
4. BMS reference
5. Interface Flag (Trigger / validation)
6. Health & Safety Attachments
7. O&M
PIM FM Key triggers and requirements for Asset
Model
Asset Number (Direct Link to Maintenance History in
CAFM)
AIM/CAFM
Facility Management

21. Information Path for PIM Model
Interaction
Single
Completed Model
CDE Common
Data
Environment
• SharePoint (cloud
based System) or
• Privet Could Based
Solution
PIM (Project
Information
Model)
• Original Developed
model containing
Information relative to
the development of the
Project
AIM (Asset
Information
Model)
• Utilised to extract and
interface asset and
facilities management
systems

22. Model Setup for FM
22
• Placements
• Spaces
• Holistic Reports
• 3D Representations
PIM
• CAFM
• BMS
• Device Smart Wireless
AIM
• Common Data
Environment
• Cyber Physical System
• Itobo
CED

23. Information Path for PIM Model
Interaction
PIM
FM BIM division
Bilfinger Maintenance
Departments (The Team)
•Soft Facilities
Service Team
•Hard Facilities
Service Team

24. Information Path for PIM Model
Interaction
AIM
CAFM Division
Smart Device
Interface
• Client interface
• Technical Interface
• Management Interface
Scholars Interface
• Development
structure
• Engineering
Interface
• SFG 20 Validations
• SLQ Required
reports
• PayMech
• Departmental
financial analysis
Preventative
Maintenance
Reports
• Operational Data
for Site
Management
Maintenance
Team
Reactive Data
Additional
Required
Interfaces

25. Bilfinger HSG FM CAFM-system
MS Dynamics NAV – standards
Neu-Isenburg, May 2014

26. Content
Overview MS Dynamics NAV – WorldFM
Workflow maintenance
Reporting
Workflow work order management
Implementation of World FM Though the BIM Portal
Access opportunities for WorldFM

27. ▪ Overview
▪ Microsoft Dynamics NAV 6.02 (Microsoft SQL Server 2008 R2)
▪ In use since approx. 3 years
▪ System is used in other European countries
▪ Central system – access via Citrix from every location
▪ Redundant data centers – high availability (Data centers are
certified in accordance with the ISO/IEC 27001:2008
▪ Selected functions
▪ Master data management
▪ Work order management
▪ Helpdesk tickets
▪ Preventive planned maintenance
▪ Activity planning
▪ Purchase orders & Sales invoices
▪ Reporting & Documentation
▪ Performance controlling
With CAFM „Microsoft Dynamics NAV“ can be
implemented integrated and transparent

28. Bilfinger IT system landscape
Seite 28optional
Main application
subsystems / interfaces
Customer systems
Key:
Facility Services
Portal
MS Reporting
Services
MS Office
(Excel, Word)
MS Dynamics NAV 2009 R2 – WorldFM
Customer system
BIM

29. Use of Bilfinger IT systems in a customer
project
Customer Bilfinger HSG Facility Management GmbH
WorldFM
Reporting
Dashboard*
Helpdesk
(fault messages)
Mobile
solution*
Facility
Services
Portal
* currently still in the development phase
Data transmission in
real time
Messages and orders in uniform
web surface
Informations of the order and
message status in real time
Provision of the requested
reports
Integration of a Dashboards
• Mobile order acceptance
& processing
• Mobile feedback
• Mobile signature
AIM
CDE
Client
PIM
Client and Model interaction with
CAFM – Asset Management

30. With our process oriented CAFM
we support service processes – additional
systems can be connected
Overview CAFM system „World FM“ as a processing tool for fault reports
MS Dynamics NAV
MS Dynamics
NAV
CAFM
Work order management as a central service process
Customer orders
Fault reports
Maintenance plan
Master data
 Buildlings
 assets
 Planned activities
 Suppliers
 Customer
 Personnel
Onlineportal
(optional)
 Internet based access
 Logging of fault reports
Onlineportal
optional

31. Integrated Subsystems / Tools
Reporting Services
MS Office
MS Dynamics
NAV
Facility Services Portal

32. Implementation of World FM
The basis for the implementation
 The designation of a contact person – Key User
(good knowledge of English are required)
 Include assistance by translation of WorldFM
 Organization of the IT infrastructure
 Purchasing of IT hardware
 Support & training of new WorldFM users
 After the implementation of WorldFM:
 1st level support through the KeyUser
 2nd level support in cooperation with FM-IT Germany

33. BIM CAFM BMS H&S SFG20
Mobile
Tech
Customer
Portal(s)
Mobile
Tech
Client reporting
& Analysis
CDE (Collaborated Design Environment) GUI

34. Model Verification Workload
Client/
Employer
Approval
PIM & AIM
No
Archived
Design
Team
Approval
Published to Client/
Employer
No
Yes
Yes
Yes
WIP
SHARED
PUBLISHED
by Team for Team
Concept 1
Concept 2
Concept 3
Documentation
& Calculations
High
Level
Approval
System

35. Seite 35
Plain Language
Questions
(PLQ)
Employer’s
Information
Request
EIR
Organizational
Information
Requirements
Asset
Information
Requirements
(AIR)
Asset
Information
Model (AIM)
Project
Information
Model (PIM)
Generates
SpecifiesSpecifies
Informs
Contributes to
Operational Phase
Conceptual Phase
Construction Phase
Help Desk
Technical
Teams
Management
Accounts
WO

36. Implementation of World FM
Phases for implementation
Setup of Citrix servers farm for different business
units
Setup of WFM database for different business units
PIM and AIM data maintenance
Import of AIM infoamtion and Data Sheets
Reporting to CDE for CIR “Clients information
Request
Support / Training
Project documentation
Phase 1
Phase 3
Phase 4
Implementation of the language package
The conceptual and substantive clarification
Acquisition and configuration of the required
infrastructure (HW/SW)
Harmonized processes in co-operation with HZI
Phase 2
Only for the first implementation
project in the different business
units
Standard implementation process
in the different projects

37. Preventive planned maintenance in MS Dynamics NAV
Building- &
asset structure
with activities
and schedules
Maintenance
plans and work
orders
Service-
documentation
on the work
order
Reporting
In MS Dynamics NAV recurring activities (for example
planned maintenance according to VDMA) can be
planned an generated as work orders

38. In MS Dynamics NAV recurring activities (for example
planned maintenance according to VDMA) can be
planned an generated as work orders
Preventive planned maintenance in MS Dynamics NAV
Activity Position
 Scheduling
 cycle
 Plans
 Services
 Materials
Maintenance work orders
WO WO WO
Scheduling (weeks)
12 24 36






Plans
Services
Materials
Plans
Services
Materials
Building and asset structures are provided
with activities for the planned maintenance.
From this activities, maintenance calendars,
and recurring work orders can be created.
The service will be documented gapless.

39. Work order mangement is realized
in a continous workflow
 Work order is technical completed
 Work order can be charges as a single
or collective invoice
 Possible purchase orders for external
services
 Service feedback
 Posting & charging of used materials
 Process starts with work order
 Work orders can result from
 Customer order
 Maintenance
 Faults
Simplified work order workflow
1 32

40. Development of a meaningful, agreed reporting
using reporting services
Examples
 Summaries
 Work orders reports regarding order
type and status
 Helpdesk statistics
 Maintenance calendars
 Actual / target performance
 Maintenance performance
 Site reports (monthly, quarterly, annual)
 Etc.
The Definition of reporting contents, formats and cycles takes place during the transition phase with the customer.
Reporting examples

41. Access opportunities for WorldFM
Seite 41FM-IT | Team Impl. CAFM | 27.05.2013
 URL: https://fs-cloud.bilfinger.com/
 Requirements:
 Bilfinger IT account
 Approved WorldFM account
 Current installation of the Citrix
Connection Center

42. Access opportunities for WorldFM
Seite 42FM-IT | Team Impl. CAFM | 27.05.2013
Access via Citrix Connection Center
 Requirements:
 Bilfinger IT account
 Approved WorldFM account
 Access to the Bilfinger network
environment resp. connection via
VPN
 Current installation of the Citrix
Connection Center

43. Bilfinger HSG Facility Management GmbH Phone: +49 6102 45 3526
Daniel Mihaljevic Mobil: +49 173 247 8615
IT project manager E-Mail: daniel.mihaljevic@bilfinger.com
An der Gehespitz 50 Fax: +49 6102 45 3449
D-63263 Neu-Isenburg

44. Thank You