Jason Orloske: Creating a Successful Project Environment Global Online PMDay 2022 Autumn Website: www.opmday.org Youtube: https://www.youtube.com/channel/UCeHtPZ_ZLZ-nHFMUCXY81RQ FB: https://www.facebook.com/edunomicaone

1. Creating a Successful
Project Environment
Jason Orloske, MPM, PMP

2. Been On a Project Team Where…
▪ Roles Not Defined
▪ LackedTrust withTeam
▪ LackedTrust with Project Leader
▪ Fearful of Stakeholders
▪ Uncontrolled Changes
▪ Process:Too Much orToo Little

3. Project Failed Because…
▪ “Pet” Project
▪ Didn’t AlignWith Strategy
▪ Key People Didn’t Know About the Project
▪ Poorly Definition of “Done”
▪ Project Leader Unable to Lead

4. “The Project Environment we are working
in has been lacking key elements, which
greatly hindered our success and led to the
project’s ultimate failure.”
-January 2009

5. Think AboutThe Best
ProjectYouWere Ever
Part Of

6. Key Attributes to a Successful
Project Environment
•Trust
•Empathy
•Safe & Free of Judgement
•Engagement
•Clear Definition of “Done”
•Understood the “Big Picture”
•Accountability & Ownership
•Adaptable/Agility
•Results-Oriented
•Culture of Recognition

7. Creating that environment starts
with YOU!

8. Project Environment Evolutionary Process
• Trust at All
Levels
• BusinessValue
• Strategic
Alignment
• Initial State
of Disorder
Chaos Clarity
Fruitful
Relationships
Results

9. Successful Project Environment
Centered Around Four Principals
1. BeginWith the End in Mind
2. Stakeholder Engagement
3. ProjectTeam Dynamics
4. Good Processes

10. 20+ Years as an Accidental
Project Manager

11. Begin with the end in mind

12. Begin With the End in Mind
Starts with Governance
A 10 Letter 4 Letter Word (for some)
Doing the RightThings…
…at the RightTime
Strategic Fit

13. Begin With the End in Mind
Done = Project’s Destination
• Articulate theVision
• ClearlyVisible
• Center of all
Conversations and
Decisions

14. Begin With the End in Mind

15. Stakeholder Engagement

16. A $2M Dollar Lesson

17. Stakeholder Engagement
Who is a Stakeholder:
• Impacted
• Supportive
• Engaged
• Follow the $$Money$$

18. Communicate Early, Build Rapport
Engage Key Stakeholders Early
Develop “Evergreen” Relationships
Goal is to BUILDTRUST WITH and
AMONST Stakeholders!!

19. The Stakeholder Kickoff

20. Team Dynamics

21. Team Dynamics
Building a ProjectTeam Starts Before the ProjectWork
Begins
Ask a few questions to get started:
• What roles are required?
• What tools do we need?
• Are there any gaps in roles and tools?
• How do we fill those gaps?
• Do I have the ability to properly manage this team?

22. SCOPE/END PRODUCT
ROLES
KEY DATES
PROCESSES
RULES
THE PROJECTTEAM KICKOFF

23. Team Dynamics
▪ Short Emails
▪ 3 Email Rule
▪ Risks: if you think it’s a risk, bring it
up ASAP!
▪ Issues: Recommendations & Ideas
▪ No work outside change control
process...ever
▪ Meetings: start/end on time with
agendas
▪ Always Communicate…Always!
Team Rules

24. Team Dynamics
The goal is to build trust with and amongst
your team members
Creating a ProjectTeam “Culture of Success”
• Encourage continuous improvement
• Open & honest communication
• Listen for opportunities
• Give permission for “Healthy Conflict”

25. Team Dynamics
CONFLICT – It’s Not All Bad
It’s a Growth Industry
Professional Conflict:
• Related to project work
• Usually handled with a
professional discussion
• Bring in a 3rd party
Personal Conflict:
• Two or more people don’t like
each other
• Handled quickly
• Requires a frank and direct
“adult” conversation
• Removal

26. Team Dynamics
Celebrate! Give Credit to theTeam Have Fun!

27. Good processes

28. Good
Processes

29. Easy to Understand
Consistent &
Predictable
Competitive
Advantage Corporate
Asset

30. Understandable Methodology(s)

31. Good Processes
DON’T let a tool dictate your process
There is no “One Size Fits All”
People Dependence
Process Dependence
Rules vs. Guidelines

32. A Note on remote teams

33. Remote Team Management
Over Communicate
Schedule Regular Check-ins
Beware of “Cliques”
Focus on Outcomes
Social Interactions
Flexibility
Empathy

34. Successful Project Environment
Centered Around Four Principals
1. BeginWith the End in Mind
2. Stakeholder Engagement
3. ProjectTeam Dynamics
4. Good Processes

35. THANK YOU!! And Contact Information
▪ LinkedIn: https://www.linkedin.com/in/jason-orloske-mpm-pmp-
csm-cm/
▪ Email: btgconsultllc@gmail.com

36. Book Recommendations