JV SAP Practice splitting

1. CKH 2005 Based on
Standard SAP JVA training
Version 4.6C
JV Interface
Cost Object
Venture Derivation
Joint Venture
Equity Type
Recovery Indicator
JV Object Type
JIB/JIBE Class
JIB/JIBE Subclass A
JVI001
A
BI
Joint Venture
Equity Group
Recovery Indicator
JVI001
A01
NB
JV Database
Recovery Indicator
Determination
Equity Group
Determination

2. CKH 2005 Based on
Standard SAP JVA training
Version 4.6C
Equity Group Determination
March April May
Equity Group A01 Equity Group A02
Equity Group B01
Equity Group A01 Equity Group C01
Equity Type A
Equity Type B
Equity Type C
FI/CO DOCUMENT
Joint Venture
Equity Type
JVI001
A
Document Date March 23rd

3. CKH 2005 Based on
Standard SAP JVA training
Version 4.6C
Recovery Indicator Determination
• User Entry
• Document Type
• G/L Account & Cost Element
• Cost Object
• Company Code Default (Non-Billable)

4. CKH 2005 Based on
Standard SAP JVA training
Version 4.6C
Recovery Indicator: User Entry
User can enter recovery indicator directly into code block

5. CKH 2005 Based on
Standard SAP JVA training
Version 4.6C
Recovery Indicator: Document Type
Recovery indicator can be determined for a document type

6. CKH 2005 Based on
Standard SAP JVA training
Version 4.6C
Recovery Indicator: Account
You can define a recovery
indicator for a G/L account
or a cost element.

7. CKH 2005 Based on
Standard SAP JVA training
Version 4.6C
Recovery Indicator: Cost Object
A recovery indicator is
usually assigned to CO
cost objects, such as cost
centers and work
breakdown structure
(WBS) elements.

8. CKH 2005 Based on
Standard SAP JVA training
Version 4.6C
Recovery Indicator: Default
A default (non-billable) recovery indicator is usually assigned to
each joint venture company code.

9. CKH 2005 Based on
Standard SAP JVA training
Version 4.6C
Recovery Indicator Determination
Default
(Corporate)
Cost Object
G/L Account
& Cost
Element
Document
Type
User Entry
MM
CO
FI

10. CKH 2005 Based on
Standard SAP JVA training
Version 4.6C
Joint Venture Interface: Direct Coding
Accounting Document
Itm Account Cost Obj. Amount
1 O'head Admin - 50.00
2 O'head CC-1 50.00
Joint Venture Document
Itm Account Cost Obj. Amount
Venture EqG RI
1 O'Head Admin - 50.00
C00001 A01 NB
2 O'Head CC-1 50.00
JVI001 A01 BI
Example: Cost Allocation
Cost centre: CC-1
Joint Venture
Equity Type
Recovery Indicator
JVI001
A
BI
Cost centre: Admin
Joint Venture
Equity Type
Recovery Indicator
C00001
A
NB

11. CKH 2005 Based on
Standard SAP JVA training
Version 4.6C
Joint Venture Interface: inter-venture
Accounting Document
Itm Account Cost Obj. Amount
1 O'head Admin - 50.00
2 O'head CC-1 50.00
Example: Cost Allocation
Joint Venture Document
Itm Account Cost Obj. Amount
Venture EqG RI
1 O'Head Admin - 50.00
C00001 A01 NB
2 O'Head CC-1 50.00
JVI001 A01 BI
0 Int.Vent 50.00
C00001 A01 NB
0 Int.Vent - 50.00
JVI001 A01 NB
Balanced
Ventures
Venture C0001
Overhead
50
50
inter-venture
50
50
Venture JVI001
Overhead
50
50
inter-venture
50
50

12. CKH 2005 Based on
Standard SAP JVA training
Version 4.6C
Joint Venture Interface: Splitting
Accounting Document
Itm Account Cost Obj. Amount
1 Vendor -117.50
2 Cost 1 CC-1 60.00
3 Cost 2 CC-2 40.00
4 Tax 17.50
Joint Venture Document
Itm Account Cost Obj. Amount
Venture EqG RI
1 Vendor CC-1 - 70.50
JVI001 A01 BI
1 Vendor CC-2 - 47.00
JVI002 A01 BI
2 Cost 1 CC-1 60.00
JVI001 A01 BI
3 Cost 2 CC-2 40.00
JVI002 A01 BI
4 Tax CC-1 10.50
JVI001 A01 BI
4 Tax CC-2 7.00
JVI002 A01 BI
Example: Payable Invoice
Cost centre: CC-2
Joint Venture
Equity Type
Recovery Indicator
JVI002
A
BI
Cost centre: CC-1
Joint Venture
Equity Type
Recovery Indicator
JVI001
A
BI

13. CKH 2005 Based on
Standard SAP JVA training
Version 4.6C
Joint Venture Interface: Clearing
Accounting Payment
Itm Account Cost Obj. Amount
1 Bank -117.50
2 Vendor 117.50
Joint Venture Document
Itm Account Cost Obj. Amount
Venture EqG RI
1 Vendor CC-1 - 70.50
JVI001 A01 BI
1 Vendor CC-2 - 47.00
JVI002 A01 BI
2 Cost 1 CC-1 60.00
JVI001 A01 BI
3 Cost 2 CC-2 40.00
JVI002 A01 BI
4 Tax CC-1 10.50
JVI001 A01 BI
4 Tax CC-2 7.00
JVI002 A01 BI
Example: Invoice Payment
Joint Venture Document
Itm Account Cost Obj. Amount
Venture EqG RI
1 Bank CC-1 - 70.50
JVI001 A01 NB
1 Bank CC-2 - 47.00
JVI002 A01 NB
2 Vendor CC-1 70.50
JVI001 A01 BI
2 Vendor CC-2 47.00
JVI002 A01 BI
Original Invoice
Accounting Invoice
Itm Account Cost Obj. Amount
1 Vendor -117.50
2 Cost 1 CC-1 60.00
3 Cost 2 CC-2 40.00
4 Tax 17.50
Payment

14. Example: Expenditure based billing
Account CC Venture RI Amount
Material C1 V1 BI 100
GR/IR C1 V1 BI (100)
Original FI document
1. Goods Receipt
Account CC Venture RI Amount
GR/IR 100
Vendor (100)
2. Invoice
Account CC Venture RI Amount
Vendor 100
Bank (100)
3. Payment
Account CC Venture RI Amount
Material C1 V1 BI 100
GR/IR C1 V1 CP (100)
1. Goods Receipt
Account CC Venture RI Amount
GR/IR C1 V1 CP 100
Vendor C1 V1 CP (100)
2. Invoice
Account CC Venture RI Amount
Vendor C1 V1 CP 100
Bank C1 V1 CP (100)
3. Payment
JV document
Billing Basis - Expenditure Based

15. Example: Invoice based billing
Account CC Venture RI Amount
Material C1 V1 BI 100
GR/IR C1 V1 BI (100)
Original FI document
1. Goods Receipt
Account CC Venture RI Amount
GR/IR 100
Vendor (100)
2. Invoice
Account CC Venture RI Amount
Vendor 100
Bank (100)
3. Payment
Account CC Venture RI Amount
Material C1 V1 BI 100
GR/IR C1 V1 BI (100)
1. Goods Receipt
Account CC Venture RI Amount
GR/IR C1 V1 BI 100
Vendor C1 V1 CP (100)
2. Invoice
Account CC Venture RI Amount
Vendor C1 V1 CP 100
Bank C1 V1 CP (100)
3. Payment
JV document
Billing Basis - Invoice Based

16. Example: Cash based billing
Account CC Venture RI Amount
Material C1 100
GR/IR C1 (100)
Original FI document
1. Goods Receipt
Account CC Venture RI Amount
GR/IR 100
Vendor (100)
2. Invoice
Account CC Venture RI Amount
Vendor 100
Bank (100)
3. Payment
Account CC Venture RI Amount
Material C1 V1 BI 100
GR/IR C1 V1 BI (100)
1. Goods Receipt
Account CC Venture RI Amount
GR/IR C1 V1 BI 100
Vendor C1 V1 BI (100)
2. Invoice
Account CC Venture RI Amount
Vendor C1 V1 BI 100
Bank C1 V1 CP (100)
3. Payment
JV document
Billing Basis - Cash Based

17. Manually - Coding block
Recovery Indicator BI
Cost Object
Joint
Venture
Recovery Indicator NB
Yes
No
Is a recovery
indicator
specified?
Set the
corporate
recovery
indicator
No
Yes
MM Integration Manager
Derivation of Recovery Indicator (MM)

18. • Non clearing document from FI, AM, MM
– Invoices/credit memos
– Transfer postings
– Down payments
• Clearing doc. in local, foreign, or third currency (FI)
– Manual/automatic payment
– Posting with clearing
– Cearing
– Down payment clearing
Split of Document Lines by JV Info

19. JVA integration manager for determining eligibility for
splitting:
Account Description Basis for To Be
Type Splitting Split
D Customer Special
K Vendor Special
S G/L Accounts
Banks Special
Bank accounts in (Bank Switching)
G/L accounts listed in with cost elements B/S
(Currency Exchange) accounts
JVA IM Splitting Protocol

20. Example: Vendor Invoice
Account CC Venture Amount
Vendor (300)
Material C1 V1 100
Material C2 V2 200
Original FI document JV document
Account CC Venture Amount
Vendor C1 V1 (100)
Vendor C2 V2 (200)
Material C1 V1 100
Material C2 V2 200
JVA IM Splitting Rules - Example
Splitting for Multiple Venture Documents

21. G/L account posting lines to the following are the bases for splitting:
• Balance sheet accounts with or without CO
• Primary cost elements
• P&L accounts not defined as cost elements
The following posting lines are subject to splitting:
• Automatic posting lines
– Net discounts
– Taxes
• Bank Lines
• Balance sheet accounts for exchange differences
JVA IM Splitting Rules
Splitting Rules for Non-Clearing FI Documents

22. • Vendor/Customer posting lines without
venture/equity group are subject to splitting:
– Vendor invoice/credit memos
– Non-partner customer invoices/credit memos
• Vendor/Customer posting lines with venture/equity
group are not subject to splitting
– Cutback
– Direct charges
– Cash calls
– Cash call reclassification
– CI/NPI
– Down payments (including a cost object)
JVA IM Splitting Rules
Splitting Rules for Non-Clearing FI Documents

23. FI: JVA:
FI-document JVA-document
40 Cost element 1 CC1 V2 1000 Cost 1 V2 E2 BI (CC1) 1000
40 Cost element 1 CC2 V1 500 Cost 2 V1 E1 BI (CC2) 500
40 Tax 150 Tax V2 E2 BI (CC1) 100
Tax V1 E1 BI (CC2) 50
31 Vendor (1650) Vendor V2 E2 NB (CC1) (1100)
Vendor V1 E1 NB (CC2) (550)
JVA IM Splitting Rules - Example
Non-Clearing Document Example

24. • G/L-account posting lines
– JV-banks (T8JB)
– Additional G/L lines
• Non JV-banks
• Transfer posting lines
• Bank charges
– Automatic posting lines
• Net/gross discounts
• Over/under payments
• Taxes
• Realized currency exchange difference
JVA IM Splitting Rules
Splitting Rules for Clearing FI Documents

25. • Vendor/Customer posting lines
– Automatic posting lines
• Clearing offset
• Residual payments
• Partial payments
• payment on account
• down payment clearing lines
– Additional open items
• CI/NPI
JVA IM Splitting Rules
Splitting Rules for Clearing FI Documents

26. • Splitting applied to clearing customer, vendor, and G/L
lines with a zero balance:
– Automatic posting lines
• Discounts
• Taxes (from discount)
• Offset lines for different SEI’s
– manual additional posting lines
• Creates a clearing entry for each open item (CI/NPI)
• Splitting applied to clearing without posting lines with a
zero balance for balanced books by venture only
– Creates a balancing entry and an offset entry for each
unbalanced venture
JVA IM Splitting Rules
Special Clearing Rules

27. FI: JVA:
FI-document JVA-document
40 Cost element 1 CC1 V2 1000 Cost 1 V2 E2 BI (CC1) 1000
40 Cost element 1 CC2 V1 500 Cost 2 V1 E1 BI (CC2) 500
40 Tax 150 Tax V2 E2 BI (CC1) 100
Tax V1 E1 BI (CC2) 50
31 Vendor (1650) Vendor V2 E2 NB (CC1) (1100)
Vendor V1 E1 NB (CC2) (550)
Payment:
FI-document JVA-document
50 Bank (1600.50) Bank V2 E2 NB (CC1) (1067.00)
Bank V1 E1 NB (CC2) (533.50)
40 Discount (49.50) Discount V2 E2 BI (CC1) (33.00)
Discount V1 E1 BI (CC2) (16.50)
40 Vendor 1650.00 Vendor V2 E2 NB (CC1) 1100.00
Vendor V1 E1 NB (CC2) 550.00
JVA IM Splitting Rules - Example
Clearing Document Example

28. Invoice Receipt
Goods Receipt
Purchase Order
Invoice Receipt
Invoice Payment
Invoice Receipt
Goods Receipt
Invoice Payment
Vendor: 300
Discount: (30)
Bank: (270)
Vendor: (300)
JV1_CC1: 100
JV2_CC1 : 200
JVA
Integration
Manager
FI Document MM Document
JVA Document
Bank: (270)
JV1_CC1: 100
Discount: (10)
JV2_CC1 : 200
Discount: (20)
10% discount
MM and FI Document Splitting

29. • Substituting corporate JVA information in JVA
documents when missing from the originals
• Recovery indicator derivation rules for
automatic posting lines
• Handling billing basis for purchases
• Splitting for multiple venture documents
• Maintaining balanced books ventures
• Substituting billing indicator in clearing
documents
• Deriving JVA fields for valuation types for MM
documents
JVA Integration Manager