2. Europeana Collections
1914-1918
Ingestion and
Aggregation Workshop
Chiara Latronico
Operations Officer
Den Haag, 18 September 2013

3. Agenda
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Ingestion and aggregation workflow
Ingestion plan until the end of the project
Enrichment applied
Issues to be solved
Europeana Data Model tab for validation
Collection descriptions
Questions

5. The European Library
 www.theeuropeanlibrary.org
Data access point for researchers
 Library domain aggregator for Europeana
Europeana Collections 1914-1918

6. The European Library
Ingestion Workflow
 Scheduling of ingestion
 Datasets ready for harvesting
 Create case in CRM: case # to provider
 Harvesting metadata
 Enhance metadata (VIAF, Geonames, MACS,...)
 Indexing in acceptance portal
 E-mail to provider to accept dataset
 Live index = live portal
 Delivery to Europeana
 Enhancing and publishing in Europeana

7. SugarCRM
Customer Relation Management
tool
In SugarCRM
 Organizations, contacts, datasets, aggregations
tasks, etc.
SugarCRM is utilized for
 Collections control
 Cases per specific datasets
 Ingestion plans
 Automated reports

8. Ingestion plan
SugarCRM automated reports

9. Ingestion plan - Q4 2013
 Austrian National Library
 1 dataset to be delivered
 National Library of Denmark
 currently working on 1 dataset
 National Library of Rome
 3 datasets to be delivered
 National Library of Serbia
 currently working on 1 dataset
 1 dataset to be delivered

10. Ingestion plan - Q4 2013
 National and University Library of Strasbourg
 5 datasets to be delivered
 State Library of Berlin
 3 datasets to be delivered
 National Library of Florence
 1 dataset to be delivered
14 datasets to go until the end of
2013

11. Ingestion plan - Q1 2014
 Austrian National Library
 2 datasets to be delivered
 British Library
 18 datasets to be delivered
 Contemporary International Documentation Library
 2 datasets to be delivered
 National Library of Denmark
 1 dataset to be delivered

12. Ingestion plan - Q1 2014
 National Library of Rome
 1 dataset to be delivered
 National Library of Serbia
 1 dataset to be delivered
 National and University Library of Strasbourg
 1 dataset to be delivered

13. Ingestion plan - Q1 2014
 National Library of Belgium
 5 datasets to be delivered
 State Library of Berlin
 2 datasets to be delivered
 National Library of Florence
 4 dataset to be delivered
37 datasets to go until the Q1 2014

14. Ingestion plan - 2014
Months left for updates
April 2014!

15. Data Enrichment - Relation
Relation is part of
“Europeana Collections 1914-1918”
xsl to our internal object model
<TextObject TextRelation="RELATION" ResourceRelation="IS_PART_OF"
Language="ENG" FieldSource="TEL">
<Content>Europeana Collections 1914-1918</Content>
</TextObject>
xsl to ese format
<dc:relation>Europeana Collections 1914-1918</dc:relation>

16. Data Enrichment - Subject

17. Data Enrichment
Relation and Subject examples
Record in The European Library portal

18. Data Enrichment
Relation and Subject examples
Record in the Europeana portal

19. Data Enrichment
Relation and Subject examples
Record in the The European Library portal

20. Data Enrichment
Relation and Subject examples
Record in the Europeana portal

21. Data Enrichment
Subject retrieval in Europeana
http://www.europeana.eu/portal/search.html?query=proxy_dc_relation%3A
%22Europeana+Collections+1914-1918%22&rows=24

22. Issues to be solved Both in The European Library
and Europeana
 Library of Congress Subject Heading (LCSH)
 Mapping RAMEAU to LCSH
 Serbia thumbnails

23. Library of Congress Subject
Heading
Record in Europeana

24. Library of Congress Subject
Heading European Library
Record in The

25. Automation of tables
Mapping RAMEAU to LCSH

26. Automation of tables
Serbia thumbnails

27. Europeana Data Model (EDM)
 Europeana Libraries project
 EDM for library data
 Europeana Cloud Project
 EDM for museum and archive metadata &
content
Mass update in EDM to Europeana soon

28. EDM tab validation in The European
Library
 Create an account on
http://www.theeuropeanlibrary.org/
 Use credential to log-in in acceptance
http://www.tel.ulcc.ac.uk/acceptance/
 Validate data using tabs for
 Default
 Dublin Core (XML)
 EDM

29. EDM tab validation in The European
Library display
Default

30. EDM tab validation in The European
Library display
Dublin Core

31. EDM tab validation in The European
Librarydisplay
EDM

32. Collection descriptions
A data provider could enrich a dataset by sending us a
collection description
It would appear on the collection and organization level
page in The European Library portal
It would improve retrieval of a dataset on Google
search, data management and user experience
It supports data analysis for Content Ingestion Strategy

33. Collection descriptions
Collection description on a collection level

34. Collection descriptions
Collection description on a organization level

35. What we would like from you
 Richest possible library standards metadata
 Less MODS more MARC (if possible)
 No panic when thumbnails are missing in Europeana
 Communication 1-1 with data providers from harvesting
till data in acceptance portal
 Communication via project coordinators (with regards of
data issues) from the data acceptance onward

36. Things the Operations Team cannot
control
Display in The European Library
Display in Europeana
Search index in Euopeana
Thumbnails in Europeana

37. Providers experience
Comments about ingestion plan?
Some more special issues regarding your
datasets?
Issues with number of records?

38. Questions?

39. Thank you!
For every questions or feedback contact
collections@theeuropeanlibrary.org
Chiara Latronico
Chiara.Latronico@kb.nl

40. www.theeuropeanlibrary.org