1.
Time Management: skills, tools, and techniques for taking control of your time.

2.
Time: “it is what it is”

3.
Time Management Principles <ul><li>Record it. </li></ul><ul><li>Sort it. </li></ul><ul><li>Prioritize it. </li></ul><ul><li>Plan it. </li></ul><ul><li>Work it. </li></ul><ul><li>Simplify it. </li></ul>

4.
Time Management - History <ul><li>Adages </li></ul><ul><li>Fables </li></ul><ul><li>Parables </li></ul><ul><li>Big Business </li></ul>

5.
Time Management - Adages <ul><ul><li>Haste makes waste </li></ul></ul><ul><ul><li>Busy as a bee </li></ul></ul><ul><ul><li>Early to bed, early to rise makes a man healthy, wealthy, and wise. </li></ul></ul><ul><ul><li>A stitch in time saves nine. </li></ul></ul><ul><ul><li>An ounce of prevention is worth a pound of cure. </li></ul></ul><ul><ul><li>The early bird gets the worm. </li></ul></ul><ul><ul><li>Never put off until tomorrow what you can do today. </li></ul></ul><ul><ul><li>Make hay while the sun shines. </li></ul></ul><ul><ul><li>Get it in writing </li></ul></ul><ul><ul><li>? </li></ul></ul>

6.
Time Management - Fables <ul><ul><li>The grasshopper and the ant </li></ul></ul><ul><ul><li>The tortoise and the hare </li></ul></ul><ul><ul><li>? </li></ul></ul>

7.
Time Management - Parables <ul><ul><li>The prodigal son (KJV) </li></ul></ul><ul><ul><li>The foolish virgins (KJV Matt.25:1-13) </li></ul></ul><ul><ul><li>The rich fool (KJV Luke 12:16-20) </li></ul></ul><ul><ul><li>The vine (KJV John 15:1-5) </li></ul></ul><ul><ul><li>? </li></ul></ul>

8.
“ sit down and think about it”

9.
Time Management - Big Business <ul><li>Seminars </li></ul><ul><li>Workshops </li></ul><ul><li>Day Timers </li></ul><ul><li>Cell Phones </li></ul><ul><li>iPods </li></ul><ul><li>Outlook </li></ul>

10.
Time Management - Practices paraphrased from Management Research Systems Publications, “Time Management Inventory” <ul><li>Prioritize your daily work. </li></ul><ul><li>Do it right the first time. </li></ul><ul><li>Keep incoming phone calls brief. </li></ul><ul><li>Set aside time for creative thinking. </li></ul><ul><li>Listen carefully. </li></ul><ul><li>Prepare and use meeting agendas. </li></ul><ul><li>Develop plans for long-range projects. </li></ul><ul><li>Allow time for the unexpected. </li></ul><ul><li>Drop things that really don’t matter. </li></ul><ul><li>Tackle tasks in a planned manner. </li></ul><ul><li>Handle your mail once. </li></ul><ul><li>Work with clear instructions. </li></ul><ul><li>Prepare for meetings. </li></ul><ul><li>Complete one task before starting another. </li></ul><ul><li>Prepare for and group outgoing telephone calls. </li></ul><ul><li>Summarize meetings. </li></ul><ul><li>Systemize work. </li></ul><ul><li>Do it now. </li></ul><ul><li>Delegate </li></ul><ul><li>Keep a time log. </li></ul><ul><li>Tackle the controllable. </li></ul><ul><li>Deal with problems/ not causes. </li></ul><ul><li>Give clear instructions. </li></ul><ul><li>Involve the right people. </li></ul><ul><li>Know when to say no. </li></ul>Score Yourself : 4 - Always, 3 - Frequently, 2 - Sometimes, 1 - seldom.

11.
Time Management - Taking Control To Do Categories Planning Meetings Projects Telephone Reading Correspondence Preoccupation Interruptions Other For each event/activity in each category: Record the time of day at start and finish. Calculate the minutes from start to finish. Divide the minutes by 480. Compare percentages for events and categories. Determine a cost to benefit ratio for yourself. Decide how you feel about it. Determine what you will do differently. Modify your behavior accordingly. Follow-up periodically to monitor progress.

12.
Time Management - Information You Are Here Most frequently used is here Frequently used is here Less frequently used is here

13.
Time Management - Performance Objectives <ul><li>Align personal calendar with objectives </li></ul><ul><li>Start early </li></ul><ul><li>Allow time for delays </li></ul><ul><li>Identify needs and wants </li></ul><ul><li>Schedule resources </li></ul><ul><li>Keep a record </li></ul><ul><li>Measure progress </li></ul>

14.
Time Management - Meetings <ul><li>Double preparation time and cut meeting time in half. </li></ul><ul><li>Always use a written agenda. </li></ul><ul><li>Commit to times for starting and ending. </li></ul><ul><li>See that only the people who need to be there are there. </li></ul><ul><li>Hold the meeting standing up. </li></ul><ul><li>Meet in someone else’s office. </li></ul><ul><li>Pass information to others in writing rather than in meetings. </li></ul><ul><li>Limit verbosity. </li></ul>

15.
Time Management - Follow Up Work gets priority when there is a consistent pattern of effective follow-up. <ul><li>Be understandable. Ask for specific actions. Use clear, concise, and correct phrasing. </li></ul><ul><li>Set deadlines for starting, finishing, and major milestones. </li></ul><ul><li>Confirm important requests, instructions, directives, and mandates in writing. </li></ul><ul><li>Enable people to initiate status updates. </li></ul><ul><li>Listen and resolve questioning of the value of assignments and delegation. </li></ul>

16.
Time Management - Visitors <ul><li>Always maintain a business-like stance and a formal tone. </li></ul><ul><li>Set a time limit. </li></ul><ul><li>Do not allow interruptions. </li></ul><ul><li>When the time comes for the visit to end, stand up. </li></ul><ul><li>Always keep a timepiece where you can see it. </li></ul><ul><li>Simply say, it’s time for the meeting to end. </li></ul><ul><li>Give a summary for action. </li></ul><ul><li>Use body language. </li></ul>

17.
“ make time for friends”

18.
Time Management - Telephone <ul><li>Analyze incoming calls, preferably after logging them for several days. </li></ul><ul><li>Use a call back system for phone calls. </li></ul><ul><li>Set the tone of the conversation at the beginning. </li></ul><ul><li>Appear friendly and business-like. </li></ul><ul><li>Set aside time for phone calls to consultants. </li></ul><ul><li>Set aside time for your boss and direct reports. </li></ul>

19.
Time Management - Reading <ul><li>Be selective </li></ul><ul><li>Improve reading skills </li></ul><ul><li>Incorporate </li></ul><ul><li>Categorize </li></ul><ul><li>Use reference files </li></ul><ul><li>Set limits </li></ul>

20.
Time Management - Unforeseeables <ul><li>Anticipate Opportunities </li></ul><ul><li>Anticipate Problems </li></ul><ul><li>Anticipate Delays </li></ul><ul><li>Anticipate Follow-up </li></ul><ul><li>Anticipate Rework </li></ul><ul><li>Anticipate Delegation </li></ul><ul><li>Anticipate Assignments </li></ul>

21.
Time Management - Procrastination <ul><li>Maintain a Balance Sheet </li></ul><ul><ul><li>List reasons for procrastinating on the task or activity on the left. </li></ul></ul><ul><ul><li>List the benefits of getting it done on the right. </li></ul></ul><ul><li>Practice the Salami Technique </li></ul><ul><ul><li>Slice overwhelming projects into digestible pieces. </li></ul></ul><ul><ul><li>Write them down. Set a time. Decide what to do. Do it. </li></ul></ul><ul><li>Systematically Develop New Habits </li></ul><ul><ul><li>Do </li></ul></ul><ul><ul><li>Drop </li></ul></ul><ul><ul><li>Delay </li></ul></ul><ul><ul><li>Delegate </li></ul></ul>

22.
Time Management - Personal <ul><li>Find a non-productive leisure activity. </li></ul><ul><li>Know, but challenge, your physical and mental limits. </li></ul><ul><li>Teach others to respect your time. </li></ul><ul><li>Eliminate unfulfilling obligations from your schedule. </li></ul><ul><li>Learn to delegate at home and at work. </li></ul><ul><li>Adjust your efforts to the importance of the task. </li></ul><ul><li>Schedule a bit of retreat time each day. </li></ul><ul><li>Plan for an imperfect world, but work to enhance it. </li></ul><ul><li>Pursue a balanced life. </li></ul>

23.
“ at the end of the day”

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Time Management – Life Balance <ul><li>Health </li></ul><ul><ul><li>Spiritual </li></ul></ul><ul><ul><li>Mental </li></ul></ul><ul><ul><li>Physical </li></ul></ul><ul><li>Family </li></ul><ul><li>Work </li></ul><ul><li>Financial </li></ul><ul><li>Learning </li></ul><ul><li>Social </li></ul>

25.
“ a place to hang your hat”

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“ Priorities are limited. Manage your time accordingly.”

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Priorities Limited Mitchell W. Manning, Sr. View my professional profile at Linkedin.com [email_address]