Lawyers are traditionally Luddites. I wrote and delivered this paper in an attempt to bridge the gap between the law and technology and to assist those in the legal profession to enhance their skills in using the internet to benefit their daily practice.

1. Internet Tools
For Lawyers
October 26, 2014

2. Where we are going…
• The Status Quo
• A Cry for Help
• The Cloud Based Approach
• Google Apps Overview
• CLIO and the Google Apps Marketplace
• Videoconferencing & Internet Telephony
• Smartphone & Tablet Integration
• Online Advertising
• Google Apps Migration Partners
• Q&A

3. The Status Quo
• Mixed Versions of Office Documents (2003, 2007, 2010)
• Searching for E-Mails & Documents Slow & Painful
• Documents ‘marooned’ on office PC & Laptop
• Long delays sending and receiving e-mails with attachments
• No Remote Access to Accounting Packages
• No Remote Access to Calendar Application
• Lost time for Face to Face Meetings
• Scheduled IT Downtime
• Virus / Malware Concerns
• Lack of Mobile Device Integration while in Transit
• Security & Backup of data a constant concern

4. Where we are going…
• The Status Quo
• A Cry for Help
• The Cloud Based Approach
• Google Apps Overview
• CLIO and the Google Apps Marketplace
• Videoconferencing & Internet Telephony
• Smartphone & Tablet Integration
• Online Advertising
• Google Apps Migration Partners
• Q&A

5. A Cry for Help
• How can I guarantee the confidentiality, integrity, and reliability of
all of my documents and e-mails?
• How can I track my billable time effectively, from anywhere at any
time? Is it possible to not only send my customers invoices, but allow
them to pay their invoices online?
• How can I share documents and attachments with my clients, and
collaborate effectively with other legal professionals?
• How can I reduce telephone, travel, parking, and other
administrative / IT costs?
• Is it possible for me to access all of my documents, e-mails, schedule
meetings, and participate in videoconferences while away from my
office?
• How can I increase the regional or global visibility of my legal
practice or firm?

6. Where we are going…
• The Status Quo
• A Cry for Help
• The Cloud Based Approach
• Google Apps Overview
• CLIO and the Google Apps Marketplace
• Videoconferencing & Internet Telephony
• Smartphone & Tablet Integration
• Online Advertising
• Google Apps Migration Partners
• Q&A

7. The Cloud Based Approach
• Traditional IT solutions for E-Mail, Calendaring, and Document
sharing rely on a variety of IT systems owned and managed by
individual customers and in-house or outsourced IT staff
• Classic approaches to document management and e-mail for
legal professionals often include solutions based on Lotus
Notes, Microsoft Exchange, and other proprietary software.
• The reliability, availability, and integrity of internal these
internal IT solutions comes at a very high cost, does not scale
on demand, and does not provide seamless collaboration
tools or advanced remote-access capabilities
• Businesses are often caught in a continuous software upgrade
cycle where new features and functionality must be purchased
on a regular basis

8. The Cloud Based Approach
• E-Mail, Documents, Calendars, and Extranets are hosted in highly-
reliable, secure, and scalable Internet Data Centres.
• Documents are automatically backed up in real-time the instant you
work on them. Documents can be shared, and more than one
person can work on any document at any given time.
• Migration of services to the cloud does not need to happen
overnight. A hybrid migration approach allows certain applications
to exist in the cloud, while others remain on older systems.
CloudComputingDefined:
Cloud computing is the delivery of computing
as a service rather than a product, whereby
shared resources, software, and information
are provided to computers and other devices as
a utility.

9. Where we are going…
• The Status Quo
• A Cry for Help
• A Cloud Based Approach
• Google Apps Overview
• CLIO and the Google Apps Marketplace
• Videoconferencing & Internet Telephony
• Smartphone & Tablet Integration
• Online Advertising
• Google Apps Migration Partners
• Q&A

10. Google Apps Overview
• Google is the de-facto leader in Cloud Computing and
currently has the best record for uptime (99.9% Guarantee)
• Google operates more than 60 Internet data centres around
the world, with over one million servers under management
• Over 4 Million Businesses, Universities, and Government
Organizations use Google Apps to manage their E-Mail,
Documents, Contacts, Calendaring, Video, and other
applications.
• Google Apps provides migration tools and migration partners
to help businesses migrate from older e-mail systems (e.g.
Microsoft Exchange, Lotus Notes) onto Google Apps.
• Yearly subscription rates per user as low as $50/year

11. What are the Google Apps?

12. My Google Apps Portal

13. Google Apps E-Mail Hosting

14. Google Calendar

15. Google Docs

16. Microsoft Office Integration

17. Google Sites – Customer Portal

18. Where we are going…
• The Status Quo
• A Cry for Help
• A Cloud Based Approach
• Google Apps Overview
• CLIO and the Google Apps Marketplace
• Videoconferencing & Internet Telephony
• Smartphone & Tablet Integration
• Online Advertising
• Google Apps Migration Partners
• Q&A

19. CLIO & Apps Marketplace
Clio offers web-based practice management for lawyers in small-to-medium-
size firms. Completely web-based, Clio makes it easy to manage all aspects of
a practice including clients, matters, tasks, calendaring, billing, trust account,
document management, client collaboration and online client billing.
FEATURES :
* Client and Matter Management
* Timesheets/Activity Tracking
* Time Reporting
* Performance Analysis and Reporting
* Calendaring and Reminders
* Trust Accounting / Account Management
* Clio Connect (Client Extranet)
* Client Document Sharing / Collaboration
* Online Bill Payment
* SSL Encryption & Secured Data Storage
* Client Billing and Invoice Generation
* Document Management
* Mobile Interfaces for iPhone, Android, and Palm Pre

20. CLIO Demo

21. CLIO & Apps Marketplace

22. Where we are going…
• The Status Quo
• A Cry for Help
• A Cloud Based Approach
• Google Apps Overview
• CLIO and the Google Apps Marketplace
• Videoconferencing & Internet Telephony
• Smartphone & Tablet Integration
• Online Advertising
• Google Apps Migration Partners
• Q&A

23. Video Conferencing & InternetTelephony
•Google Talk
•Skype
•Skype for Business

24. Video Conferencing & InternetTelephony
• Free voice and video calling to any Skype or Google Talk user
• Dedicated lo

25. Where we are going…
• The Status Quo
• A Cry for Help
• A Cloud Based Approach
• Google Apps Overview
• CLIO and the Google Apps Marketplace
• Videoconferencing & Internet Telephony
• Smartphone & Tablet Integration
• Online Advertising
• Google Apps Migration Partners
• Q&A

26. Smartphone & Tablet Integration
• Skype Applications for iPhone & Google Android Smartphones
• Skype & Google Talk for iPad Support
• 3G/4G/WiFi Mobile Data Support

27. Remote Access to E-Mail

28. Remote Access to Calendar

29. Remote Access to Documents

30. Remote Access to Google Sites

31. Where we are going…
• The Status Quo
• A Cry for Help
• A Cloud Based Approach
• Google Apps Overview
• CLIO and the Google Apps Marketplace
• Videoconferencing & Internet Telephony
• Smartphone & Tablet Integration
• Online Advertising
• Google Apps Migration Partners
• Q&A

32. Online Advertising
• Register / Transfer Domain & Build a Internet Web site
 http://www.melbourneit.com.au/
• CrowdSourcing (Company Logos & Website Development)
 http://www.designcrowd.com
• Google AdWords
 http://www.google.com/adwords
• Google Places
 http://www.google.com/places

33. Google AdWords
• Create an advertising ‘Campaign’ based on Keywords
• Keywords Examples might be:
• Barrister, Construction Law, Strata Law
• When someone searches for these keywords on Google, or
use various Google applications (Gmail, Docs, Etc), your
advertisement appears as a “Sponsored Link”
• You can set a daily, monthly, or weekly budget quota. When
the advertising budget is exceeded for a specific day your ad
will stop running until the following day
• Advertisements can easily be set to run regionally (e.g. NSW),
nationally, globally, and on selected Google properties, and on
specific times of day.

34. AdWords Administration

35. AdWords Campaign Results

36. Where we are going…
• The Status Quo
• A Cry for Help
• A Cloud Based Approach
• Google Apps Overview
• CLIO and the Google Apps Marketplace
• Videoconferencing & Internet Telephony
• Smartphone & Tablet Integration
• Online Advertising
• Google Apps Migration Partners
• Q&A

37. Google Apps Migration Partners
• In Australia:
• CloudSherpas
http://www.cloudsherpas.com
• CloudLogic
http://cloudlogic.com
• As your applications move to the cloud you may need to
re-examine your Internet connectivity requirements such as
bandwidth, reliability, and data plans for your office or mobile
devices:
• Thrust Networks
http://thrust.com.au

38. Questions?
Fiona Rae Clark :
fiona@clarklaw.com.au