Adding documents. versions, sending links via email

1. INTRODUCING
DOCUMENT LIBRARIES

2. WE USE DOCUMENT LIBRARIES INSTEAD OF FOLDERS
Name of the document
Who it is checked out to
Who modified it
Type of document When it was modified
Document libraries offer many more features than the traditional network
folder. In each library you can view certain attributes

3. ADDING DOCUMENTS WHEN INSIDE THE LIBRARY
This brings up a new
window
To add a new document -
select ‘Add document’
Select ‘Browse or Upload
Multiple Files’
Select the document(s)
you want and press ‘OK’

4. EDITING DOCUMENTS IN A DOCUMENT LIBRARY
Select ‘Edit in Microsoft Word’
to edit the document
Click on the down arrow

5. EDITING THE PROPERTIES OF A DOCUMENT
Select ‘Edit Properties’
Click on the down arrow
Edit the properties you want
and select ‘Save’

6. DOCUMENT VERSIONS
Select ‘Version History’
Click on the down arrow
Find the version you want and
select ‘Restore’
Every time you edit a document a copy of the previous one is kept in the library. You
can access the previous 12 versions and restore any of these over current one.

7. SENDING A LINK TO A DOCUMENT
Select ‘Sent To’ then ‘Email a
Link’
Click on the down arrow
Instead of sending documents as email attachments, you can send a link to the
document within an email (the links will not work for external (non WWH) people)
This opens up a new email and
inserts the link into it