1. Sekhawati Institute of Engineering & Technology,SIKAR
RAJASTHAN TECHNICAL UNIVERSITY, KOTA
A Presentation on
Time Management
10th April 2014
SUBMITTED TO- PRESENTED BY-
Mrs. Sangita Jangid DEEPIKA SHARMA
MONIKA CHAHAR
YOSHITA CHAUBEY
(1ST Year B.Tech. Section C)2013-2014

2. INTRODUCTION:
Common Problem
 I am BUSY
 I don’t have time
 I am not happy with my life
 I don’t feel I have achieved anything this year
 I don’t have control on my life
 I wish I have more than 24 hours per day so that I can get
more things done

3. BALANCE YOUR LIFE
 Balance in Life is
important
 Recognize each aspect
of life is important
 I am not getting enough
time for family/personal
life because of Work
 80% of day is spent at
work
Family
Work
Health Finance

4. TIME MANAGEMENT : WHAT IS IT?
 Doing the Right things and not doing things right
(efficiency)
 In control of Life, not driven by circumstances
 Enjoying JOURNEY of life: every day of it, not a
perfect day in future
 Have right balance in wheel of life

5. GOALS
 “If you are not aware of the direction you are
going, you will end up exactly where you are
going”
 Focusing on important areas of life: Family,
Work, Health, Personal Development,
Finance
 A goal is anything you WANT to accomplish
in your life.
 If you had only 6 months live: what are the
things you want to do

6. WRITTEN GOALS
 “Palest Ink is better than brightest memory”
 It is not enough to have goals in mind.
 Put them down on paper
 It is an agreement with yourself that you are aware
of goals and will pursue them

7. HINTS TO FIND GOALS
 What do you want to accomplish in next 5 years?
 Long term goals
 Dreams/Ambitions
 Work Goals
 Professional Goals

8. CREATING TO DO LISTS
 Your daily list of tasks
 Tasks that take you towards your goals
 One Sheet a Day
 Tasks with defined importance:
 Q1: important and urgent: deadlines, fire fighting
 Q2: important and not urgent: Planning, Holidays
 Q3: urgent and not important: Interruptions, meetings
 Q4: not important and not urgent: junk mail , time
wasters

9. WORKING WITH TO DO LISTS
 Create the list before you start the day
 15 minutes of investment will help you everyday
 End of day: Review Status
 Status: C – Completed, T – Transferred, A –
Abandoned, I – In progress

10. ACHIEVEMENTS
 Achievements are not just major events that
happen.
 Make every small achievement inspire you
 Achievements at every step
 Maintain good health
 Daily achievements
 Weekly Achievements
 Monthly Achievements
 Yearly Achievements

11. OBSTACLES
 Interruptions
 Procrastination
 … more
 Overcome Obstacles with simple steps
 Play the Game of Basketball and shoot for your
goals by overcoming obstacles

12. INTERRUPTIONS
 Intrusive interruptions: phone call, personal
conversations
 Non-intrusive interruptions: e-mail
 Have a no-interruption periods:
 Closed door policy
 Phone off the hook
 Use non-intrusive interruptions
 Prioritize and don’t be reactive

13. PROCRASTINATION
 No Excuses
 Prioritize
 DO IT NOW
 Understand how much time it takes to do a task
 Not all tasks take sometime.
 Understand what and why of your procrastination
tendency
 Do not be a last minute decision taker
 Gather information for a task in advance.
 “… if we wait for the moment when everything,
absolutely everything is ready, we shall never
begin.”

14. TIPS
 SWOT Analysis :
Strengths, Weaknesses, Opportunities, Threats
 Get up 15 minutes early
 Make time for ‘yourself’
 Understand your ‘effective time zone’
 Deal effectively with interruptions
 Update your to do list daily
 Do not over-schedule
 Keep your list in sight
 Delegate, if possible
 Get Organized: paper, e-mail
 Do difficult tasks first

15. TIME KIT
 One source for everything
 Goals
 Tasks
 Expenses
 Phone Book
 Ideas/Notes
 Lists: Books to read, Movies to watch, checklists
 Chaos to ORGANIZED

16. GETTING STARTED
 Write down Goals of your life
 Write down Goals of your life
 Write down Goals of your life
 Time management is toughest course on
offer and many fail.
 Practice TO DO Lists for at least 3 months
 Then it becomes a habit
 Don’t give up
 If you fail to plan, you plan to FAIL.

17. QUICK REVISION
 Writing down goals is the first important step
 Break down goals to tasks
 Understand your ‘most effective time
zone’/’time span’
 Create Daily TO DO List for next 3 months
 A Page a day works best
 We have more time available than we ‘think’
 DO IT NOW
 Make time management a ‘habit’
 Don’t Give up: Stay motivated
 Achieve more in less time

18. RESOURCES
 Books
 Stephen Covey: 7 Habits of Highly Effective
People
 Time Management Kit
 Franklincovey Stores
 Even a notebook. (A page a day)
 Internet Resources
 www.balancetime.com
 www.timedoctor.com
 www.franklincovey.com

19. THANK YOU
“If fail to Plan, you plan to fail”