Introducing VarSeq Dx as a Medical Device in the European Union
San eLearning Case Study
1. 0566/EDU/1112/SAH
Building for the Future, Caring for our Community
Gina Veliotis
eLearning Co-ordinator,
San College of Education
Sydney Adventist Hospital
gina.veliotis@sah.org.au | LinkedIn
3. 0566/EDU/1112/SAH
Celebrating 110
years in 2013
2200 staff and
750 medical
practitioners
Sydney
Australia
Sydney
Adventist
Hospital
NSW’s largest
private hospital
50,000
inpatients and
175,000
outpatients
each year
state-of-the-art
diagnostic and
treatment
facilities
Major hospital
expansion
2013-2014
Operates 24/7
across 3
campuses
4. 0566/EDU/1112/SAH
Current site is only available
internally via the Intranet
High training costs
Inadequate reporting functionality
High maintenance costs, technical
flaws
Poor user experience
Site is cumbersome to use and
navigate
Poor learning and assessment
design
Inadequate eTools and resources
Linear learning, content “dumping”
Online content is difficult to
maintain and therefore creates risk
Drivers for
Change
5. 0566/EDU/1112/SAH
Moodle 1.9 was installed in 2011
Modest start and met initial goals
for compliance training
As a prototype has been
successful
Increased basic learner options
Introduced staff to new methods
of learning
More importantly……helped us to
better identify training challenges
associated with the hospitals
expansion and increased need for
efficient training
Current Solution
6. 0566/EDU/1112/SAH
Improved Strategic e-Learning
solutions to meet:
Safe and competent performance
to protect hospital’s Core
Business
Support for major hospital
expansion
Development of staff online
training services
Sustaining Innovation, Best
Practice and a strong learning
culture
Legal Compliance and
Reporting
Support a Dynamic Landscape
7. 0566/EDU/1112/SAH
Align the workplace skill levels
with operational needs.
Customised solutions to
improve capability, productivity
and sustainability.
Mitigate risk and ensure
Compliance training is met and
documented.
Provide reliable and up-to-date
training completion reports
Long-term and sustainable
training solution.
Cost-effective now and into the
future
Critical Business Goals
8. 0566/EDU/1112/SAH
People Before Technology
Interviewed approx. 50 staff
One-one-one and small groups
Both clinical and non-clinical
areas
Across all departments and
management levels
Helped shape new environment
Identified key
goals, requirements and
priorities
• Training needs
• Challenges
• Reporting needs
• Priorities
9. 0566/EDU/1112/SAH
Passion and Commitment
“There is a commitment to learning and
development”
“Make it so employees feel competent and like
they are contributing – this will translate to quality
of patient care. Consumer feels like they are
being well cared for”
“Need a self-driven orientation program that is
tailored and can happen before they start”
“Needs to be scenario based, with lots of real
case presentations”,
“Reports currently don’t meet auditing
requirements”
“Need a self-driven orientation program that is
tailored and can happen before they start”
“It’s so hard to setup accounts for agency staff
and track who is doing what”
“Everyone can do it quickly and show evidence”
“Can’t be buried too deep”
“Intuitive, easy to work your way through it”
“Staff don’t have time and/or not available to
attend face-to-face training”
“Must be reliable and accurate”,
10. 0566/EDU/1112/SAH
Headline Findings & Key Requirements
Web-based access, multi-platform
compatible
User accounts aligned with HR system
Accurate and Up-to-date Completion
Reports
Track course and activity progress
Blended delivery and assessment
Make learning and assessment fun and
interactive
Authentic, relevant and just-in-time
workplace training
Enable decision-making opportunities,
reflective learning & sharing of
experiences
Make learning more manageable,
chunk it
Technical ease and reliability
11. 0566/EDU/1112/SAH
The Experience
Compelling learning experience
Contemporary and helpful
Professional and motivating
Interesting and interactive
Challenging and rewarding
Engaging and relevant
Support individual, self-paced
participation
Easy to find, use and understand
Confident, relevant and switched-on
12. 0566/EDU/1112/SAH
Embed enhanced training
solutions in the business
workflow, providing just enough
information at the moment of need
Fast-track online help to keep up
with clinical system updates
Enhances staff confidence and
performance, providing better and
more flexible training options
Reduce the time between learning
and application
Increasing staff productivity and
ability in using core clinical
applications.
Position staff to find what they
Performance Support
13. 0566/EDU/1112/SAH
Embed Compliance and
competency training, in real-
time workplace activities.
Reduce risks by increasing
completion rates for mandatory
and compliance training.
Improved reporting to provide
quick and easy access to up-to-
date completion information.
Support legal reporting
requirements to demonstrate
compliance.
Simulate real-time experiences
for better learning
Compliance Training and Reporting
14. 0566/EDU/1112/SAH
Enable time poor staff and shift
workers to complete training in
their own time, at their own place.
Provide multiple learning
pathways to meet the needs of
the varying spectrum of learners.
Foster a web-based learning
community and establish a
digital library of resources.
Enhance staff techno-
confidence
Promote knowledge
acquisition, application and
retention, using best practice
Clinical Professional Development
16. 0566/EDU/1112/SAH
Approach Create a User-centric training
solution
Provide an authentic learning
experience, practice workplace
decisions
Apply best Practices in learning
design, resource
development, and web design
Use innovative tools, digital
repositories, and multimedia
Create interactive, engaging
and effective training packages
18. 0566/EDU/1112/SAH
eTools
Quick Authoring Tools
Non-linear navigation, content layering
Interactive, self-marking, instant
feedback
Peer collaboration and communication
Learner-centric pathways
Progress Tracking and completion
status
Multimedia, scenarios, examples
Fast track resource development
19. 0566/EDU/1112/SAH
Checklist and Guidelines:
Authentic Instructional Design
Reflective and decision-making opportunities
Multimedia elements to add interest and contextualise
Web friendly content, concise, chunked and visual
User-friendly, non-linear navigation
Workflow processes (write/review/approve)
Version Control and validation
Best Practices
Resource
Development
20. 0566/EDU/1112/SAH
Anticipated Benefits
Enhanced Moodle 2.4
functionality
Learn anywhere, anytime, any
device
Alignment with staff HR records
Outsourcing maintenance and
ongoing upgrades
Interactive and multimedia-rich
including web tutorials, clinical
demos,
Reduced training costs via
improved functionality and systems
integration.
A a “one-stop-shop” for all