Using Off-the-Shelf CMMS Software to Help Manage Your Buildings Intelligently

1. CMMS & BIM:
What You Need to Know
Using Off-the-Shelf CMMS Software
to
Help Manage Your Buildings Intelligently

2. Overview
• Goal of BIM is to make buildings easier and less expensive to operate
• Goal of CMMS is to track resources and expenses related to a
building’s maintenance at a tactical level
• Tracking BIM goal achievements can get ‘fuzzy’ without accurate
reporting
• When used together to achieve finance and green objectives, CMMS
will highlight and track BIM goals and achievements

3. Barriers to Adoption
BIM goals are a strategic conversation that frequently looks great from
30,000 feet, but suffer when applied tactically
• The three C’s
• Complexity – When done all at once, transitioning from strategic to tactical seems
unachievable
• Change – The tactical changes required are often not what employees are used to
doing, or tracking
• Conflict – What is required both strategically and tactically is different depending on
what individual department goals are
• Reporting
• KPI – Determine what KPI’s are required in reporting to illustrate progress
• Accuracy – Develop a check system to ensure data is clean

4. Big Four of Maintenance Resource Planning
Maintenance resource planning is incorporating all the information
about your building from the initial build to its’ end-of-use in an effort
to better project the true cost of the building
• The CMMS big four:
• Work Orders – Assigning and tracking maintenance work done and by whom
in a systematic way
• Assets – Tracking every aspect of your assets from cradle to grave
• Inventory – What you need and have on hand to use for maintenance issues
and how much each item cost
• Preventive Maintenance – Routine maintenance system to remind facilities
personnel to check specific assets, ensuring assets run at peak performance
during the lifetime of the asset

5. The Final Link: CMMS & ERP
Ensure the data finance receives is what is needed, and allow facilities
maintenance to input as much data as they need to create accurate
records
• Configurability – Make sure the CMMS is configurable to work with
the ERP system in place
• Integration – using existing finance coding in the CMMS software
reduces tension between departments
• Reporting – each department can pull reports useful to them without
having to make requests for each other’s data

6. Make BIM Goals Achievable
• Setting BIM goals is not just a strategic exercise – think about the
tactical
• Develop metrics that are measurable with solid data
• Plan to put the necessary infrastructure in place to help facilities
maintenance personnel track and achieve BIM goals
• Ease the impact of the three C’s by implementing the big four
• Substantiate what facilities management ‘knows’ re BIM goals with
accurate, up-to-the-minute data

7. Have More Questions?
Have questions about how to manage your buildings intelligently?
Contact Randy or Craig at 866-892-0034
or by email at:
randy@goteamworks.com
craig@goteamworks.com
You may also visit us at to read our white paper on the topic.