Automate the process on expense claim with Greytip Online and save transaction time. For more visit http://www.greytip.in/cloud/expense-claims

1. Product Features and Benefits
Expense Claims
Module

2. •The economic costs that a business incurs through its operations to earn revenue is known as
Expense Claims
•It is money spent for business/official purposes and promotional activities that should be paid
back to the employee post the expense is incurred
•Usually the amount is paid back by the company, based on the actual bills
What is Expense Claim

3. •Reimbursement claims are part of CTC
•Claims can be made monthly, quarterly, half
yearly and annually based on a company’s policy.
•Reimbursement claims are paid for personal
claims.
•Reimbursement claims are withhold in payroll
and are paid only once the bills are submitted.
•Ex: Medical Allowance, LTA
•Expense claims are paid when the expense is
incurred
•Claims can be made only when an expense is
made
•Expense claims are paid for business/ official
purpose and promotional activities.
•Expense claims are approved only after
submission of bills and based on the actual
expenses.
•Ex: Air fare, Accommodation, Food bills
Reimbursement Claims Expense Claims
Difference Between Expense and Reimbursement

4. • Travel expense (Air fare/ train fare / bus fare)
• Accommodation ( Hotels, Guest house)
• Food (Breakfast /Lunch /Dinner)
• Cab/ Auto hire
• Local conveyance
• Communication
Types of Expenses

5. Actual Expense incurred
Claim raised by the employee along with copy of
bills/tickets.
Claim reviewed by the reviewer.
Approved/rejected/ put on hold and remarks
updated.
If approved, money gets credited to Employee’s a/c.
Process of Expense Claim

6. Adding Claim Items
All options related to claims are available under Employee > Claims
Claim categories can be created under Claim Items

7. Claim templates can be configured
Workflows, entitlements
and applicability can be
defined
The claim can be
associated with a project
or advance payment
Claim Templates

8. Claim can be based on
Quantity , Amount or
Forex
Claim Templates Items
Configure multiple expense heads, define limits and rules for claiming expenses

9. Claims are normally processed in batches . This feature helps in creating the batches for processing Claims
Trip based expense claim or Advanced payments appears in group batch
Claim Batch
Create batch for processing claims

10. This helps in deciding the workflow
Select the claim template and add the
review workflow
Claim Reviewer

11. The employee has the option to review and
track claims
Employee Login

12. Employee Login
On the employee portal, employee can add new
claims or withdraw previous claims

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