The ERP (Enterprise Resource Planning) modular integrated software suite facilitates resource planning, data acquisition and management, as well as the integration of work over all divisions, business partners and processes within the company. The process relies on the integration of all data within a single database and the removal of duplicate/ redundant information. ERP systems’ development over the years has enabled not only the synthesis of business processes within a single organisation, but also the increased effectiveness of every company within the entire supply chain, and even throughout the whole ecosystem.

1. WHATIS
THEERPSYSTEM?
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2. The ERP (Enterprise Resource Planning) modular integrat-
ed software suite facilitates resource planning, data acqui-
sition and management, as well as the integration of work
over all divisions, business partners and processes within
the company. The process relies on the integration of all
data within a single database and the removal of duplicate/
redundant information. ERP systems’ development over the
years has enabled not only the synthesis of business pro-
cesses within a single organisation, but also the increased
effectiveness of every company within the entire supply
chain, and even throughout the whole ecosystem.
These systems enable the systematization of work, efficient
task flow within the enterprise’s structure, or communication
channel reorganization. From the business perspective cost
optimisation is the most important factor. The benefits of im-
plementation of such systems include increased efficiency and
productivity of employees, order completion time reduction
and thus increase of revenue, as well as the opportunity to
establish an image of a trustworthy business partner.
Modern technologies, or rather their development, have
made on-premise data storage unnecessary (great news
for all these companies that do not want to invest in the
creation and maintenance of a IT infrastructure); now data
can be stored in the cloud or – in the hybrid model – par-
tially in the cloud and partially on-premise.
WHAT IS THE ERP SYSTEM?
WHATIS
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3. Integrated ERP systems consist of many modules without having redundant data stored in databases. It provides a complete support of the company’s key areas of activity across various
industries (including production, finance, service or trade). The implementation of modules and functionalities that satisfy the end-users’ needs makes the integrated ERP systems’ structure
facilitate the implementation of a carefully tailored system.
ERP MODULAR STRUCTURE
HUMAN
RESOURCES
PRODUCTION
CONTROLLING
CUSTOMER
SUPPLIER
SHIPPING
HRWAREHOUSE
MANAGER
SALES
REPRESENTATIVE
FINANCE
PERSONNEL
MANAGEMENT
PROCUREMENT LOGISTICS
WAREHOUSE
MANAGEMENT
ERP DATABASE
Components cooperate closely even though each module is a separate unit. They are selected depending on the company’s needs and the area of required support; like finance, human
resources or materials management.
Modern ERP systems, such as SAP S/4HANA, have the ability to connect and cooperate with other systems of this class; both internal and external. It enables sub-suppliers, business
partners or different company divisions to integrate their activities within the business community framework. This in turn influences business process cost optimisation and facilitates
communication between units participating in these processes.
MANY MODULES, ONE SHARED DATABASE
SALE
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4. ERP SYSTEMS – FOR WHOM?
Companies that care about increasing the efficiency of intra-company processes
and thus want to gain the competitive advantage over other enterprises. Open
architecture ERP systems prove to be especially valuable for medium- and large-
sized companies. They provide the ability to customise the functionality of the system
to suit the company’s needs and objectives with regards to the scale of operation
and the solutions/products/services offered. All this can be implemented while
maintaining a high quality of service.
These systems are also used by companies focused on innovation and continuous development. Technological progress enables significant efficiency increases thanks to detailed analysis of available data and based
on algorithms facilitating the prediction of future customer needs, market patterns (e.g. consumer purchase trends). Ability to accommodate rapidly changing situations constitutes a competitive advantage-
building factor, and thus often determines the company’s success or failure.
Production companies, in which order completion time/efficient delivery
organisation are key elements for business development.
Logistics,delivery,warehousing,distributionandtradecompanies,inwhichmonitoring
of current warehouse stocks, rationalisation of purchases and quality management
policies are essential to maintain fluency and ensure customer satisfaction.
Synchronisation of production with order delivery schedules results in more efficient
and faster order completion, which results in increased customer satisfaction levels,
as well as increased opportunities for further/permanent cooperation.
PRODUCTION
LOGISTICS
EFFICIENCY MEDIUM-AND LARGE-
SIZED COMPANIES
COMPETITIVE
ADVANTAGE
ORDER
COMPLETION TIME
DELIVERY
PROCUREMENT WAREHOUSE
MANAGEMENT
ERP SYSTEMS ARE EXTREMELY USEFUL IN:
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5. FEATURES
The fact that S/4HANA-based ERP systems present
data in real time, which allows for instant reaction
when it’s necessary (e.g. warehouse or market cash-
desks overload), is undoubtedly an advantage.
Management systems are customised to the organisation’s processes in a compre-
hensive way. Everything is completed by means of the user-friendly and intuitive SAP
Fiori interface.
Not only can functionalities be customised, but also the summary or report views.
Hicron has extensive experience in many industries, such as production, finance, ser-
vice and trade. Hundreds of completed projects have enabled our company to under-
stand custom requirements and processes taking place both within the organisation
as well as outside of it.
Through the implementation of well-suited modules, users may be assigned
proper roles in the system they are working in, or they may share specific tasks
with other employees.
Hicron specialises in customer-tailored solutions design through the extension of system functionalities to fit even the most
demanding and complicated mechanisms functioning within all aspects of the company.
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6. BENEFITS
ERP SYSTEM IMPLEMENTATION KEY BENEFITS:
time savings due to faster
data input, processing and
analysis
real and quick return on
investment
process-automation driven
cost reduction
better warehouse area
utilisation/stock levels
optimisation
better analysis-based
business decisions
TIME-RELATED:
HR: SYSTEM:
ƒƒ elimination of errors caused by manual data entry/processing ƒƒ increased delivery timeliness
ƒƒ accounting processes automation ƒƒ improved planning
ƒƒ faster order completion
increased effectiveness of
employees ability utilisation
data security simpleaccess to
information thanks
to one up-to-date
database
improved communication between
employees and divisions involved in
business processes at various stages
positive company’s image built
on the use of a proven system
that guarantees continued
work and deliveries
FINANCIAL:
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7. CHOOSING YOUR IMPLEMENTATION PARTNER
ERP system selection is not an easy task. A proper contractor needs to be chosen from many competing companies offering differing implementation services. Even though no recipe for success exists, it is
worthwhile keeping in mind seven aspects one must take into consideration when planning the implementation of such a solution.
Detailed pre-implementation analysis is mandatory since its results will constitute the
base on which one can determine criteria for both the system and solution delivery.
Well-defined expectations and thought-through business objectives constitute the key to
making informed decisions. It is worthwhile to think about system functionalities which
would simplify our work and allow us to reach the business objectives. The appropriate
partner will help during the pre-implementation analysis phase; in the process of selec-
tion of employees suitable for the project, as well as necessary modules.
1 ACTUAL COMPANY’S NEEDS/DISTINCTIVE BUSINESS PROCESSES WITHIN THE COMPANY
Does the implementation partner offer solutions tailored to the company’s needs? Does it
have a sufficient competence level and proper resources enabling the creation of proprietary
extensions allowing for the customisation of the solutions according to the company’s specific
needs? Is this partnerable to integrate the new system with tools that pre-exist within the com-
pany’s environment? Each company is unique; its needs and scope ofactivities differ.Therefore,
the requirements of each company include the ability to modify the solution, to have well-es-
tablished methods of system integration, as well as provide a reliable implementation team.
3 FLEXIBILITY
Comfortable operation, problem-free and thus effective use of the system are the
next key element. It is extremely important to customise the interface according to UX
(user experience) rules, usability and intuitive operation. Easy methods of data filtering,
ability to manage upgrades, create custom processes and automate them are but a few
things worth taking a closer look at. For the ERP to prove itself and to be used effectively
the business partner must instantly react to any change of the law or in the company’s
operation.
5 SYSTEM USABILITY
System costs constitute a key element of the decision process; it should therefore be
preceded by careful estimation of the functionality-to-price ratio. Some system’s low
price may seem tempting; however, one must remember that their functionality will
most likely not satisfy the customer’s expectations with regards to customisation capa-
bilities or integration with pre-existing systems. Numerous licensing methods offered
by Hicron provide the ability to choose the payment method most beneficial to our
partners. One should remember though, that the payment method should be adjusted
to real requirements.
7 SYSTEM IMPLEMENTATION AND MAINTENANCE COSTS
The prospective implementation partner should advise on matters regarding the
system’s future development. A thriving business requires a system that will allow
for the modification of underlying assumptions and will offer a multitude of indus-
try solutions. Unpredictability characterises the business environment:
entry into new markets, changes in distribution channels, assortment diversification or
strategy modifications are an inherent part of an entrepreneur’s life. The system must
be able to keep up with the fast pace of business environment changes, offer scalability
and a plethora of industry solutions.
2 COMPANY’S FUTURE NEEDS
Your business partner must offer complementary services, such as consultancy,
application support, SAP system administrative support, SLA (service level agree-
ment), high quality maintenance service, and be able to deploy an experienced
team. It is worthwhile looking up the company, ask for references and consult its
customers. A prospective partner is not only a system supplier, but should also be an
advisor, which is why it is crucial for the design team to consist of carefully chosen
specialists with deep knowledge and extensive experience. Only such an approach
will guarantee in optimal implementation and successful completion of the project.
A contract with your implementation partner means long-term cooperation. It must
never be signed hastily.
6 EXPERIENCE AND PORTFOLIO OF YOUR BUSINESS PARTNER
Project implementation means more than just solution implementation. Consultations be-
fore the launch of the entire process, customer service, strategic consultancy, upgrades,
integration and training also play a part. Support by the business partner is crucial at every
stage of the implementation.
4 COMPREHENSIVENESS OF SERVICES
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8. REFERENCES/OUR IMPLEMENTATIONS
REFERENCES:
ADDRESS:
www.hicron.com
If you would like more information about our services, please contact us: hicron@hicron.com
Hicron Sp. z o. o.
ul. Gwiaździsta 62
53-413 Wrocław
+48 71 77 60 300
+48 71 77 60 333
hicron@hicron.com
Hicron is a company with more than 10-years’ experience in implementation, with a portfolio of more than 200 customers all over the world using systems prepared by
us. Our strengths include implementation-related services: strategic advice, customer service or post-implementation support. These strengths are proven by many of our
customer’s references.
Profile VOX – „As regards our products we have always aimed to provide unbeatable prices and
top-notch quality. To attain even higher standards, we have decided to implement an integrated
information system. We have chosen SAP ERP because we do not want to resort to stopgap mea-
sures, but apply the best, proven solutions, also in the IT area. ”
Piekarnia Nowakowski – „The quality of our products depends on good timing - just like in any
business. As we could see potential for development, we seized the opportunity without a second
thought. we chose the SAP solution with a rapid implementation time and a budget matching
a medium-sized company. Thanks to Hicron and SAP we integrated the management, production
and sales processes. We started to see the benefits quickly. ”
Grzegorz Łuczak
Limited Partner at Profile VOX
Michał Zajezierski
Managing Director of Nowakowski Sklepy Sp. z o.o.
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