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Prepare an effective Resume

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Contents
What is Resume1
Types of Resume Format2
Resume Structure4
Style and Appearance5
Writing tips6
Supporting Documents7
Resume Photo3

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What is Resume
A resume is a short, concise document that states information regarding your
education, skills , experience, accomplishments and job related interests
• A marketing tool
o Your first tool for building a career
o The first impression a prospective employer has of you
o A selling tool that allows you to highlight
to an employer how you can contribute to the company
• Request for an interview
o Purpose of the resume is to get you an interview
o Must capture the reader’s interest and attention
o Must convince the employer that you have the ability to fill their position

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Resume Format
• Chronological
o Highlight your work experience in reverse
chronological order
o Highlights career progression
o The most widely used format for working
professionals
o Advantages
• Easier to understand your job history
• Helps the name of a previous
employer stand out
• Typically used when you are staying
in the same field
o Disadvantage
• Much more difficult to highlight what
you do best
Sample

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Resume Format
• Functional or Skill Based
o Organizes information around functional
heading which highlight skills and abilities
o Seldom used by new graduates
o Frequently used to change jobs or careers
o Advantages
• It will assist you in achieving a new
goal or direction
• Skill stand out
o Disadvantages
• Hard for employer to know exactly
what you did in which job which could
be a problem for conservative readers
• Past companies are not prominent
Sample

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Resume Format
• Combinational
o Uses elements of both Chronological
and Functional Format
o Stresses skills and abilities
o Provides job/experience descriptions
Sample

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Resume Photo
• The picture should be high quality. At best you have a picture taken
by a professional photographer. No pictures taken by a webcam,
mobile or tablet devices or passport size pictures (taken for Visa
purpose)
• The picture should be a portrait, taken from the front. Avoid
exaggerated poses or hair dues, as well as glasses or jewelry which
hide too much of your face
• Dress Professionally
o Make sure that your photo depicts you in a manner appropriate
for your field. Typically this means a dress shirt or blouse, a shirt
and tie, or even a suit
o Choose solid dark colors like blue or black
o Avoid white; it can make you appear washed out
o Avoid wearing too much makeup, or any over-the-top,
distracting hairstyles and jewelry
• Don’t be afraid to smile. You will be taken seriously if you smile in
your picture
• Select a Current Photo. Do not include a dated photo. Use a current
picture so people aren’t surprised when they meet you in person

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Picture
Address
Contact Info
email
address
An objective
tells potential
employers the
sort of work
you're hoping to
do
Level
Year
Institute
Score
Graduate and
Post
graduate
details
Organization
Title
Role
Activity
Projects
Highlight
Key skill area
Tools
Certification
Courses
Any Awards
Rewards
Recognition
Year of Birth
Hobbies
Location
Preference
Likes
Any other
interest
Resume Structure
Before you write, take time to do a self-assessment on paper. Outline your skills and abilities as
well as your work experience and extracurricular activities. This will make it easier to prepare a
thorough resume.
About
Person
Objective or
Summary
Education
Work
Experience
Skills and Key
Achievement
Personal
Details
 Run a spell check on your computer before anyone sees your resume
 Ask IndiHire to proof read
Resume Essentials
Resume Checkup
Resume Writing

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Style and Appearance
• Use white or cream 8 ½” x 11” paper, black ink, printed
on one side only
• Stick to 10-12 font size
• Times New Roman and Arial are standard fonts
• Use bolding, italics, all CAPS, underlining, etc.
• Place your name at the top of each page
• Use standard address format below your name
• Use complete school name, degree, and dates
• Use complete job information and dates
• Use lines to separate heading/sections
• Use bulleted statements with action-oriented verbs
• ½-1-inch margins all 4 sides are standard
• Balance white space and text
• Use neutral, professional resume paper – match to cover
letter and reference page
• Use same style paper for resume/CV, cover letter and
references

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Writing Tips
• Spend ample time preparing your resume/CV
• Be prepared to write and rewrite
• Customize your resume/CV for each position
• Cater Your Resume for the Industry
• Catch your reader’s eye
• Accentuate the positive
• Identify Accomplishments not Just Job Descriptions
• Use action-oriented verbs and quantify when possible
• Remember the three C’s
– Clarity: make presentation clear and concise
– Consistency: do not mix categories and dates
– Conciseness: summarize and highlight - do not pad

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Supporting Documents
• Why do I need to write a cover letter?
o Use the cover letter to focus attention on elements
of your background that are particularly relevant to
the company
o Letter acts as your verbal introduction to the
employer
• Send it to a person, not a place
• First sentence should tell why you are writing
• Highlight your skills
o Use two to three paragraphs to given in-depth
description of your selling points
• Close with a promise of action
o If possible, indicating that you will be contacting
them in the near future to set up a mutually
acceptable meeting time or to further discuss your
qualifications
Cover Letter

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Supporting Documents
• Prepare a separate reference sheet
o Use same paper as the resume itself
o Bring reference sheet (and resume) with you to any
interviews, job fairs, career breakfasts, …
o Do not mail reference sheet with resume and cover letter
• Reference sheet is a stand-alone document
o Should include your Header from the resume
o Try to arrange contact information in pleasing fashion
• Use professional references only
o Pick individuals that think highly of you
o Pick individuals that are familiar with your work
• Always ask your references before using their names
o Be prepared to give supporting materials – courses, projects,
…
o Ask again if it has been a while
References

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Disclaimer
“ This ppt provides a general reference to established
best practices. This helps in getting success. We do not
guarantee any employment.”