These are the slides from Intelex's webinar - Streamlining Environmental Management in the Public Sector. To learn more about Environmental Management and ISO 14001 certification be sure to check these slides out or go to http://bit.ly/LAvhQP to get Free Trial Access to Intelex’s EMS software and see how Environmental Management Software can power your environmental program!
2. Presentation Outline
1. Intelex / Presenter introduction
2. ISO 14001 in the public sector
3. Leveraging technology for a
streamlined EMS
4. Obtaining organizational buy-in
3. About Intelex
• Develop, implement and support software for EHS
and Quality Management
• More than 20 years in business.
• Global client base.
• Over 600 global customers.
• Over half-a-million users.
• Average 45% Growth YoY Since 2002.
4. About ISO 14001
• ISO 14001 is an internationally recognized standard
for a Environmental Management System (EMS).
• Standards published by the International
Organization for Standardization.
• ISO 14001 outlines the generic requirements for an
environmental management system – it does
specify levels of performance.
5. ISO 14001 Certifications Worldwide
How many ISO 14001 certificates
have been issued worldwide?
Over 223,149*
*As of 2010
10. Streamlined Approach to Environmental
Management
• EMS is a multifaceted aggregate of integrated
elements
• Environmental Aspects & Impacts
• Documents
• Training
• Audits
• Permits Management
• Corrective and Preventive Actions
• There are costs associated with implementing
and maintaining the EMS.
16. Streamlined Approach to Environmental
Management
Notifications escalate as Tasks remain incomplete
17. Benefits of leveraging technology for an EMS
• Centralized location for tracking all EMS information –
eliminate silos of data
• Improved communications and reporting on metrics
(permits, training, audits, etc)
• Automated notifications for upcoming and overdue
tasks to ensure compliance
• Reduce risks
• Reduce administrative burdens
• Access to data in real time with visual indicators
19. Getting Organizational Buy-In
Create a business proposal – including
the following four key elements:
Statement of Purpose
ROI
Pricing/Cost Schedule
Implementation Plan
20. Crafting a Proposal for a Streamlined EMS Solution
Stress the benefits of implementing an integrated
EMS
• Cost and efficiency savings through
streamlined collection, assessment and
reporting of data
• Ability to measure and reduce operational
impacts and costs
• Ensure compliance to permits, legislation, etc.
• Real-time access to organizational
environmental performance metrics
21. Crafting a Proposal for a Streamlined EMS Solution
Effect of EMS software on the bottom line – make it
measureable
• Ability to measure operational costs such as energy and
waste in real time will allow us to identify areas to
reduce
• Attract more events and business opportunities
• Reduced fines through from expired permits
• Fewer environmental incidents/spills through corrective
actions and improved communications
• Fewer resources required to maintain EMS program
22. Crafting a Proposal for a Streamlined EMS Solution
Cost of implementing an integrated EMS
• Software / Data management costs.
• Implementation costs.
• Workforce cost to manage processes.
• Certification costs.
• Overall costs can be reduced and more
measureable with a EMS software system.
24. Crafting a Proposal for a Streamlined EMS Solution
Implementation Plan
• Timeline indicating how long to implement.
• Resources involved.
25. Crafting a Proposal for a Streamlined EMS Solution
Four key elements of the business proposal:
1. Statement of Purpose
2. ROI
3. Pricing/Cost Schedule
4. Implementation Plan
26. Case Study – Port of Houston Authority
Challenge:
• Wanted to implement a new EMS to replace
home-grown legacy databases
• Required a system to support ISO standards,
manage all documents and foster internal
communications
27. Case Study – Port of Houston Authority
Solution:
• Implemented Intelex’s Environmental
Management System
• Leveraged the Intelex Message Center tool
to improve internal communications
• Created reports and charts to measure key
performance indicators
• Received onsite training for staff and
continually participate in Intelex’s online
training webinars
28. Case Study – Port of Houston Authority
Results:
• Maintain ISO 14001 standard with improved
efficiency
• Use Intelex reporting tools to monitor KPIs
to make important business decisions
• Successfully setup automatic email
notifications to review and approve docs,
assign and complete tasks, comment on
follow-up actions, etc.
29. Case Study – City of Tempe
Challenge:
• Sought to achieve 100% compliance with all
internal and government environmental
rules, regulations and permits
• Ability to sustain environmental compliance
in the short and long term and provide
compliance assessment and assistance to all
facilities
30. Case Study – City of Tempe
Solution:
• Implemented Intelex’s Environmental
Management System
• Special focus on Compliance
Management(permits and permit activities,
legal requirements) and Document Control
• Implemented Document Control to house all
compliance related documentation, including
discharge monitoring reports, drinking water
reports, invoices, linked websites, SOP, etc.
31. Case Study – City of Tempe
Results:
• Achieved highest confidence in compliance
status to all environmental rules and permits
• Sustain compliance and pass all audits and
inspections with a very high level of
confidence
• All necessary compliance documentation is
centrally maintained and retrievable as
required by staff
32. Thank-you
For Free Trial Access Visit: www.intelex.com
Jason Fitzpatrick
(416) 599-6009 x302
jason.fitzpatrick@intelex.com
Notes de l'éditeur
- Today’s preso is more of a high level informational webinar as opposed to a software or product demo.- Note Poll – feel free to fill it out. We will tally the results at the end.
Here is a snapshot of some of the various elements of an EMS
The public sector has been one of the fastest growing sectors for ISO 14001 implementionWe’re seeing it at all levels – local, regional and national/federal levels.We at Intelex have a number of clients from the public sector including a number of municipal clients but also those from the state/provincial and federal government departments and agencies.Some highlights:There was a strong push in Arizona for municipal EMS and we have cities such Tempe, Phoenix, Surprise, Scottsdale and others.I think Calgary is considered to be the first municipality in NA to be ISO 14001 certified corp-wide.Other levels of gov such as Arizona DOT, USDA, Environment Canada, etc.
There are different ways to build and maintain a EMSOld way was paper – very manual and not efficient, no metrics or real time reportsAnother way is a home grown database like Excel or Access. But then you end up with a lot of silos of data. Excel for tracking training requirements, Access for incidents/NCRs, network drive housing policy/procedure documents.
-A streamlined centralized EMS brings all that information together to make it a one stop shop. Ties the data together to break down the data silos. Reduces the overall cost of maintaining the system and makes it more efficientLower cost of managing/maintaining EMS system will increase the ROI.Example of clients going for ISO certification with web based system (Intelex) – auditor didn’t have to go onsite. Save costs.
Centralized management system provides the framework for all of the elements of a EMS – company doesn’t have to build and create process from scratch.It takes substantial amount of time and effort to manage tasks, data collection, assessment and reporting. All this can be automated and streamlined in a software system.