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THE KICK OFF MEETING IN LONDON 28/10/2013
14 partners members present:
Italy, Coordinator: Simone Petrucci
France: Miene Mathon
Norway: Kari Engen
Turkey: Bilal Yavas
Latvia: Sraidrite Medvecka
UK: Vesna Petkovic
Pro Art & CO EU Assistant: Nadege Le Dard
MINUTES TAKEN BY THE UK PARTNER
1. Introduction of all partners and the host’s welcoming speech.
2. Coordinator introduced tasks and discussed each in details and brought to our attention
several new points related to the creation of the Pedagogical Cards.
3. Pedagogical Cards: Each partner have to introduce the educational programme learned in
the host country to their learners and develop their own programme related to Art and
Landscape topics. These Pedagogical Cards will be one of our outcomes at the end of the
project. They should be created before the next mobility.
4. We also discussed the monitoring and evaluation process and decided to have forms to
make it easier to record our activities and mobilities. We also decided that all partners will
take part in the project dissemination and will be responsible for collection of the material
for dissemination, distribution to partners and the media communication.
5. Tasks deliveries and responsibilities of each partner: the discussion was necessary
because we realise that some small changes should be introduced in the frame of our initial
plan. The decision was to distribute tasks as follows:
Italy to Coordinate the project, create a website, logo and e-book and take part in
dissemination. This task should be accomplished until February 2014.
Latvia and France to be responsible to create and collect the Pedagogical Cards,
distribute them to the Partners and to take part in dissemination. Time: until February 2014
Italy and Turkey will be responsible for visual and digital communication between the
partners and will work jointly on website and online facilities and make that available to all
partners. They will help partners with uploading and creating their pages. We decided to
create website with Wordpress and Blog, Facebook, Youtube. Time: same as above.
The UK to create monitoring and evaluation forms and with help of France to collect and
disseminate it among the partners. It should be done until January 2014. The UK will also
be responsible for joint communication in English language, editing of relevant texts,
information for the media and reports. The UK partner to take minutes of the meetings.
Norway to be responsible for monitoring and collection of Feedback process.
Greece to be responsible for evaluation and collection of the outcome material.
Both partners to work on these tasks continuously during the length of the project.
6. Communication: we decided that English will be joint partnership language but we shall
also use each national language to promote the project and to make it available to all our
learners. We discussed the importance of the partner’s languages in order to reach out, to
make it easier for the Final Report and EST and generally for better dissemination.
7. Products: all picture and video material from domestic activities and mobilities, all
presentations and pedagogical material relevant for the Art and Landscape themes. Each
partner will send to Italy 10-12 pictures, maximum, from their mobilities + local events, all
in jpg format and in manageable size (up to 300 pixels resolution). Italy will create a video
channel on YOUTUBE from where we shall disseminate the project regularly. Together
with Turkey they will service and manage the Webiste, Blog, Youtube and Facebook.
8. AL4ED Project: The biggest change is that Spain is out from the initial group of
applicants because they did not get funding. Greece is under the question mark still,
although they received funding but had problem with organising the project with their local
menace, a great reduction of staff within their organization. They asked if we can excuse
them for this meeting in relation to this problem and inability to identify who will be the
coordinator within their organization and eligible to come to London.
9. Project: Presentation of Art and Landscape to our local learners and in mobilities. We
decided to achieve that through local activities and workshops. At ech mobility we shall
present some programme related to the theme- pre-designed topic of art and landscape (the
first one was presented in London) and in the next mobility we shall report and do
presentation of what we have done locally in presenting this programme. The host of that
mobility will present a new topic (we identified topics in our Application Form) for the
future local workshops and presentations.
10. We discussed the rules of mobilities and generally LLP and Grundtvig programme in
order to clarify our responsibilities towards the partnership.
11. Mobility Dates: These dates are more or less decided but could be small changes of a
day or two back or forth, in order to facilitate other partners’ responsibilities.
26-31 March 2014 mobility to Italy - Castiglione del Lago
To use the UK presentations topic and to develop activities related to these theme in each
The topic is Art of Landscape in 17th
centuries London and contemporary art
Landscape Photography. To collect Pedagogical Cards about these themes.
25-29 June 2014 mobility to Latvia – Mid-Summer Festival - Riga
The topic is “Making a hay design in the old orchard”, working on the Half Term Report
15-19 September 2014 mobility to France - Paris
Topic: “Land Art” and Midterm evaluation of partnership’s achievements
Dates to be set after the mobility to Italy November 2014 mobility to Greece - Oannina
Topic: “Recycling Art exhibition”
22-26 April 2015 mobility to Turkey – Konya
Topic: “ebru” art technique workshops, making of tulips and working on the final
evaluation and collection of the outcomes, dissemination and the media coverage.
27-31 July 2015 mobility to Norway – Trondheim
Topic: “Biodiversity” also collecting all material for the Final Report and working on the
partnership’s joint part.
MEETING FROM THE 30/10/2013 IN LONDON
We made a provisional plan in case that Greek partner pulls out. We discuss possibility to
write to the Greek National Agency to provide a new solution or to work with 6 partners
and reduce activities and mobilities accordingly. Simone will ask his National Agency
about the topic which Greek partner covered on whether to include in our programme or
just to abandon? He will also keep in touch with the Greek Partner for the latest news
about their participation. We also discuss how to rearrange the schedules for mobilities.
We all expressed our sadness if we loose our Greek partner and decided to wait for the
All other business:
Bilal suggested that in the future we all try to be in the same hotel, it will make life easier
for the host and the partners. We all agree with his suggestion.
Kari asked that we send well in advance the names of all people who will take part in
mobilities, which will help to prepare the certificates too.
Simone suggested that our task between November 2014 and April 2015 would be to
organise seminars and workshops, to create a brochure, use our logo and to develop the
project publicly. He said that we should organise exhibitions with the material from our
four mobilities or Power Point presentations. All of us have to work on the media
information about the project and generally dissemination.
Bilal suggested that each partner design two kinds of Logos and send it to Simone so that
we all vote on the final solution. That would help Simone to finalise this task.
Fathi, Simone and Nicholas have to create a poster, banner and the artwork, which would
brand our project and include in it the project’s logo. They will also create design for
bookmarks, cards, pens and other memorabilia for dissemination purposes.
Kari said that we should have a group picture from each mobility on our website and use it
for wider promotion.
We decided that all activities, products, mobilities and joint decisions will be available on
the website in 6-7 sections.
We also decided on our means of communication and the favourite is e-mail, SKYPE,
Facebook or Facetime.
The meeting ended with a shared food and drinks brought by our friends from each
partner’s country, celebrating our first meeting and the future success of the project. This
mobility finished, after the visit to the Historic Fulham Palace and Gardens, with a joint
dinner in the English Pub and a definite friendship bond between the partners.
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