The document discusses how to prepare and deliver effective presentations. It emphasizes the importance of planning, preparing the content for the target audience, structuring the presentation logically, and delivering it engagingly through vocal variations, gestures, and audience sensitivity. Good presentation skills require addressing potential barriers, anticipating questions, using visual aids appropriately, and concluding impactfully.
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Presentation Speaking Skills
1. Presentation Skills
HOW TO PREPARE
HOW TO PRESENT
SHL1013 Professional English 5 October 2012
2. Presentations
Can be ideas, concepts, or issues
Can be recorded for transmission or
presented in person
Can be transmitted to a person or
group
Includes the sender and the medium
Good presentation skills can be
developed.
SHL1013 Professional English 5 October 2012
3. Presentation Skills
Planning is the first step
Preparation or practice is the second step
Aspects in the development of a good
presentation
Self Centered (Self)
Audience Centered (Audience)
Subject Centered (Material)
“I want (who) to (what) (where, when and
how) because (why)”
SHL1013 Professional English 5 October 2012
4. Presentation Guide Questions
What do you want to present (content)?
Why do you want to present (purpose)?
Where will you be presenting (place)?
How do you want to present (words to
be used or not, number of words or
slides to be used)
What does your audience need?
SHL1013 Professional English 5 October 2012
5. Analyze Target Receivers
What are they interested in?
What do they want?
What do they already know?
What do they need to know?
What are their expectations from this
presentation?
How will they benefit from this
presentation?
SHL1013 Professional English 5 October 2012
6. Hierarchy
State the objective of the presentation
Collect material from a variety of sources
Select the content to meet their needs
Arrange the content to meet their needs
Arrange points logically and sequentially
Anticipate questions; prepare answers
Print or prepare to email handouts
SHL1013 Professional English 5 October 2012
7. Structure
For a 30-minute presentation
2 to 2.5 minutes for the opening/beginning
20 to 21 minutes for the middle section
2 to 3 minutes for the closing/end
5 minutes for the questions
Sequence: logical and easy to understand
Interim summaries: Recaps
Clear separation of each section or topic
Value of visuals, charts, handouts
SHL1013 Professional English 5 October 2012
8. The Beginning
Should be carefully designed
Well-rehearsed yet natural
Get attention
Shock or humor
Question or short anecdote
Amazing facts or figures
Motivate the audience to listen
Listen to their needs
SHL1013 Professional English 5 October 2012
9. The Closing
Prepare Closing
Last 2 to 2.5 minutes are as critical as
the first five minutes for a successful
presentation
Summarize- highlight important points
Suggest action- what to do and when,
where and how to do it
SHL1013 Professional English 5 October 2012
10. Stage Fright
Stage Fright
Everyone has it to some degree
Can be used constructively
Key issue is not elimination of fear
Instead channel the energy it
generates for an effective presentation
SHL1013 Professional English 5 October 2012
11. Delivery
Effective Delivery
Be active - move
Be purposeful - controlled gestures
Variations – vocal (pitch, volume, rate)
Be natural
Be direct – don’t just talk in front of the
audience talk to them
SHL1013 Professional English 5 October 2012
12. Verbal Communication Barriers
Speaking too fast
Using jargon
Tone and content
Complicated or ambiguous language
Physical state of the audience
SHL1013 Professional English 5 October 2012
13. Audience Sensitivity
“see” the audience
Take non-verbal feedback:
congruentbody language
incongruent body language
Modify to meet audience needs
Don’t just make it as a presentation
SHL1013 Professional English 5 October 2012
14. Handling Questions
Do not get confused
You are not supposed to know
everything
Anticipate and keep answers ready
Sometimes questions can give you a
lead to highlight your point of view
SHL1013 Professional English 5 October 2012
15. Visual Aids
Always face the audience while talking
Ensure clear visibility for large
audiences
The colors, fonts, images should never
take attention away from the message
Everything in the visual aid should
strengthen, clarify, or add to the
message
SHL1013 Professional English 5 October 2012
16. To Conclude
Always prepare
Channelize your fear
Interact with your audience
SHL1013 Professional English 5 October 2012