1. 61T01411 – Project Execution Plan for Valeo Foshan New Facility Project
Valeo
Tebodin
Jul 22, 2014

2. Agenda
page 2
Agenda:
•PEP project Execution Plan
•Procurement Plan
•Master Schedule
•Engineering Status

3. page 3
Index
Project Execution Plan
 Project Organization
 Project Schedule (milestone)
 Communication and Interface Management
 Engineering Management
 Construction Management
 HSSE
 Quality Management
 Project Control

4. page 4
Project Team Organization Chart (Sample)

5. Project Schedule (milestones) Vs Progress
▪ Time Schedule
▪ Engineering Phase: 23 weeks
▪ Conceptual Design: 7 weeks; (4.29~6.20)
▪ Conceptual Design Review/Approval/optimizing: 2 weeks; (6.10~7.3)
▪ Detail Design Phase 1: (for exiting building refurbishment) 7 weeks; (6.19~7.24)
▪ Detail Design Phase 2: 5 weeks; (7.24~8.28)
▪ Detail Design Review/Approval/Audit: 2 weeks; (8.28 ~9.18)
▪ Procurement Phase:
▪ Phase 1: (for exiting building refurbishment) 4 weeks; (7.3~7.23)
▪ Phase 2: (for new buildings and utilities) 4 weeks; (9.1~9.25)
▪ Construction Phase: 5 months. (7.31~12.31)
page 5

6. page 6
Key Activities- Interface Management
• Interface with Authorities and third parts
• Interface with GC Contractor/suppliers
• Interface with operation Team
• Interface with Project Management Team
• Interface with Land Lord
Communication Management

7. page 7
2 Project Management for EPC phase
Communication Management
Tools - Interface Management :
▪ Role and Responsibility Matrix
▪ Action List
▪ Master Schedule
▪ Permitting matrix
▪ Technical Interface Schedule
▪ Turnaround Plan

8. page 8
Meeting and Reporting
1. Tebodin to Borouge
• Weekly Report
• Weekly Contract and Manning report
• Monthly Status report
2. GC Contractor to PM team
• Project Kick off Meetings
• Weekly Coordination Meeting and Report
• Monthly Progress Report –
Communication Management

9. page 9
Data Transfer Systems
 Implement Borouge Document System
1. Numbering/Naming of Documents
2. Filling of Documents
3. Distribution of Documents
4. Documents templates
Audit Document System of GC
Review JianLi Technical Document System
Communication Management

10. page 10
1. The design manager and team will transfer the Conceptual phase design and
requirements to the detailed design through gate review of EPC’s design.
2. Supervise the detail design at progress of 30%, 60% & 90% and final. Including activities:
• Review of Vendor Design
• Review of Documents and Records
• Safety Engineering
• Local Laws and Regulations
• Design Continuity Management
• Technical Interface Management
3. All information and data shall be documented amount interface boundaries through
design, procurement, construction and commissioning phase of project
Engineering Management

11. page 11
1. Construction Planning
• Temporary facilities plan
• Site logistic and access control plan
• Shut down and turnaround plan
• Staff personnel and security force
• Construction Schedule
• Construction Execution Plan
2. Construction Execution
• Implement quality control program
• Interface with Jian Li
• Implement design change and variation order approval procedure
• Co-ordinate daily construction activities
• Site quality inspection and testing
• Organize meetings and report a regular basis
• Ensure good housekeeping
• Conduct Health, Safety and Environmental Protection inspections and audits on site
• Manage EPC contractors work to be acceptance by authority.
• Plan and execute Project handover
Construction Management

12. page 12
HSSE Management
HSSE Management
Manage and monitor EPC execution, including:
• Organize Health Security & Safety Policy
• Action and Resources
• Compliance with Laws and Regulations
• Training
• Control of HSSE Document
• HSSE audit and Management Review

13. Key Safety Risks – listed but not limited
• Material and warehousing is narrow on site
• Tie-in impact to the existing production
• Separation fence (for both external and internal work)
• Pipe-line protection
• Underground pipeline protection
• Crane Work
• Fire Protection on construction site
• Fall down Protection on construction site
• Edge Protection
• Rubbish and Pollution control
• Dust protection
• Site Security and Access control
• Plant fire Loop blocked and lost function
page 13
HSSE Management

14. page 14
Quality Management
The Quality Control Manager will implement quality procedures and will conduct regular inspect and
audit, including activities:
QA (Quality Assurance)
• Tebodin TQS as Guideline (Tebodin Quality System)
• Project Quality Plan
• Manage Jianli (Local Quality Supervision Company)
QC( Quality Control):
• Design quality control
• Procurement quality control
• Construction quality control
• Document quality control

15. page 15
Project Progress Control
Progress Control
 Milestone Summary Schedule (Level 1)
 EPC Level Schedule (Level 2)
• Permitting schedule
• Procurement Schedule
• Construction Schedule
• Long Lead items
• T&C schedules
• Start-up schedules
 Detailed Construction Schedule (Level 3)
 Weekly Working Plan

16. page 16
Project Cost Control
Cost Control
 EPC Cost Baseline
 Log changes
 Change Order Control
 Monitor Deviation
 Action and Forecast

17. Area of Concerns
1. Permitting
2. Interface of Landlord
page 17

18. Questions
▪ Any questions?
page 18

19. always close

20. page 20
2.3 Information and Document Content
Meeting Management
Meeting Schedule
frequency for each meeting is described as below:
 Project and program control meeting – once a week
 Design coordination meeting – once a week
 Site construction meeting – once a week
 Site safety meeting – once a week
 Procurement meeting – once a month
 Change control meeting - once bi-week

21. page 21
2.1 Information and Document Content
Meeting Management
General
o Agenda
o Request
o Meeting schedule
o Meeting minutes
o Distribution matrix
Pre-construction Meetings
Construction stage meetings

22. page 22
2.1 Information and Document Content
Technical Report
 Internal review
 Client for approval
Project Weekly Report
 EHS,
 Engineering
 Quality,
 Procurement
 Cost control
 Schedule and Progress
 Risk
 Site photos
Note:
Submission date on each Monday for last week

23. page 23
2.1 Information and Document Content
Project Monthly Report
 EHS,
 Engineering
 Quality,
 Procurement
 Cost control
 Schedule and Progress
 Risk
 Site photos
Note:
Submission date within 1st week of next month.
Cut date is end of current.

24. page 24
3. Procurement Management
Bidder Long List Preparation
Pre-qualification
Bidder short list
Preparation of inquiry
Bidding
Bid Clarifications
Evaluation Team Set Up
Bid Evaluation
Authorization to Order
Expediting
Critical Equipment / Critical Delivery Time
Vendor Documents
Inspection
Project Procurement Report
Payment Control
1.Bidding

25. page 25