http://www.womackcompany.com

1. Welcome!
Mastering Workplace Productivity Seminars
presented by: Jason W. Womack, MEd, MA
Jason@WomackCompany.com
US 805 640 6401
UK 020 8144 7000
www.WomackCompany.com
1

2. THANK YOU

5. This seminar = a day to
think about HOW you work
and WHY you do what you
do...
...Please ask questions as
we go along.

6. Maximize your focus &
facilitate your workflow.
page 1 of the workbook
6

7. Please underline 3 words (just 3)
that relate to your
focus on productivity.

8. Resources See
Quality Hear
Principles Practice
Performance Utilize
Productivity Improve
Opportunities Being
Priorities Managing
Team Taking
Organization Work
Behaviors Live
Systems Have
Improvement Synchronize
Seminar Design
Sustainable Leading
Vision Resulting
Role Coach

9. NOUN VERB

10. NOUN VERB
design action
vision task
process delegation

11. NOUN VERB
design action
vision task
process delegation

13. •Page 2

14. Please collect as many questions
as possible. I will address them all
either during the presentation or
via our blog after our seminar...
Email questions to:
Jason@WomackCompany.com
text to: 805-798-1362

15. 805-798-1362
For each and
every question I
receive about
today’s seminar, I
loan $1 to an
entrepreneur at
www.Kiva.org
(record is $37.00!)

17. success
~ the accomplishment of a purpose
~ the outcome of an undertaking
ORIGIN: Latin successus
(verb succedere ‘come close after’)

19. • Please fill out the “self-
assessment” on page 3 of
the workbook...

20. The Defining Moment

21. The Defining Moment
•Page 4

22. The Defining Moment

23. The Defining Moment
•What does the word
“Productivity” mean to you?

25. • productivity: the state or quality
of producing something

26. • productivity: the state or quality
of producing something
• produce: cause (a particular
result or situation) to happen or
come into existence

27. • productivity: the state or quality
of producing something
• produce: cause (a particular
result or situation) to happen or
come into existence
• happen: take place; occur

30. 4 Areas to Focus on
relative to Productivity

33. Community

34. Skills
Community

35. Opportunity
Skills
Community

36. Purpose
Opportunity
Skills
Community

38. Productivity is...

39. Perspective

41. Perspective
changes
everything

44. Please Open to Page # 5
27

45. “Besides this seminar...”
Please write something on each line.
Simply write down what you think about.
Spelling does NOT count
No one will see this but you
Go for quantity...leave prioritization and
significance behind
Please write as many as possible!
28

46. Brain
Storm

48. Fill in each blank line with something
that you can bring to mind...

50. Fill in each blank line with something
that you can bring to mind...
Please write down at least 45 items.
Big...Small...Work...Life...Projects...Tasks...

52. 4 Limited Resources We Manage
33

53. 4 Limited Resources We Manage
Time
33

54. 4 Limited Resources We Manage
Time
Energy
33

55. 4 Limited Resources We Manage
Time
Energy
Focus
33

56. 4 Limited Resources We Manage
Time
Energy
Focus
Tools/Systems
33

58. How it works...
Tools/Systems
Focus
Energy
Time
35

59. Tools/Systems
Focus
Energy
Time
36

60. Tools/Systems
Focus
Energy
Time
36

61. 37

63. Practic

64. Practic
makes

65. Practic
makes
habit

66. Comfort doing the same thing
+
Number of Repetitions 1 2 3 4

68. What do you spend Time,
Energy and Focus doing
by 11am each day?
(Start with the obvious/easy ones!)

70. What tools/systems could
you use to get your work
done during the work-
day?
(Start with the obvious/easy ones!)

71. What could you do
“about” once a month to
rejuvenate, revitalize &
reengage?

73. What can you DELETE?

75. What can you DELEGATE?

76. What Tools/Systems/Gear can you:
Use more?

77. What Tools/Systems/Gear can you:
Combine?

78. What Tools/Systems/Gear can you:
Use less?

79. Could
practicing
something
new build a
new habit?

80. The Fundamentals of Productivity
49

81. The Fundamentals of Productivity
Attention
What I did...
49

82. The Fundamentals of Productivity
Attention
What I did...
Intention
What I said/promised I’d do...
49

83. The Fundamentals of Productivity
Attention
What I did...
Intention
What I said/promised I’d do...
Energy
What I had/have the mental/physical capacity to do...
49

84. Our Philosophy of Productivity
Be, work and live at
your 100%
50

85. Make a list using this prompt:
51

86. Make a list using this prompt:
I know I am at my best...
51

87. Make a list using this prompt:
I know I am at my best...
...when I eat breakfast.
51

88. Make a list using this prompt:
I know I am at my best...
...when I eat breakfast.
...when I prepare a day or two ahead of time.
51

89. Make a list using this prompt:
I know I am at my best...
...when I eat breakfast.
...when I prepare a day or two ahead of time.
...when I get to finish something each day.
51

90. Make a list using this prompt:
I know I am at my best...
...when I eat breakfast.
...when I prepare a day or two ahead of time.
...when I get to finish something each day.
I know I’m at my best when...
51

91. Beginning with a “Philosophy of Productivity”
In order to work, be, perform and live at your 100% ... what will you have to have done?
I am at my best when ...
_____________________________________________________________________
7
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

92. I am at my best when ...
page 7

93. jason@womackcompany.com

94. To effectively manage your
self and your time...
55

95. To effectively manage your
self and your time...
Primary focus...
Thinking Process/Methodology
55

96. To effectively manage your
self and your time...
Primary focus...
Thinking Process/Methodology
...and then figure out the:
System/Tool/Technology
55

97. 56

98. Set up your
Daily Dashboard...
and look at it several times
each day.
Just updated:
www.LotusNotesDashboard.com
56

100. E mail To Dos
Calendar
58

101. 59

102. 60

103. 61

104. 62

105. 63

106. 64

107. 64

108. 65

109. 65

110. CONTROL + M =
A New E-mail Message
(While you’re reviewing your calendar!)
65

111. 66

112. 66

113. CONTROL + M =
A New E-mail Message
(While you’re reviewing your calendar!)
66

114. Paper Systems to set up a dashboard include:
Legal pad
Time Design
Day Runner
Day Timer
Franklin Planner
etc
67

115. Digital Systems to set up a dashboard include:
Lotus Notes
Palm Desktop
gMail
Microsoft Outlook
Microsoft Entourage
etc
68

116. 69

117. Please visit:
www.LotusNotesDashboard.com
For more ideas on improving daily
productivity using Lotus Notes
69

118. 70

119. 71

120. Maximize interruptions: maintain,
and review, agendas for people
you meet or speak with regularly
71

121. Maximize interruptions: maintain,
and review, agendas for people
you meet or speak with regularly
Please see our recent YouTube
video on using/maximizing
“Agendas”
...just E-mail us for the link!
71

122. 72

123. Remember, all of these tips are
method first, technology second...
72

124. Remember, all of these tips are
method first, technology second...
This one tip can save you between
10-50% of the time you spend in
meetings, whether formal and scheduled
or impromptu “in the hallway.”
72

125. Agendas: A tool to maximize interruptions
Names Upcoming topics of discussion
Questions/Comments/Clarifications/Requests (1-12 weeks out...)

126. 74

127. Please write one person’s name...
74

128. 75

129. Please write one person’s name...
75

130. Please write one person’s name...
Now, fill in the next three names...
Then, capture at least 4 items to discuss
the next time you see each person...
75

131. 76

132. 76

133. 77

134. 77

135. 78

136. 78

137. 79

138. 79

139. 80

140. Page 12
80

141. 81

142. Page 12
Please add one more issue
you have to manage relative
to “Time Management.”
81

143. 82

144. Page 12
Next, share your “Time
Management” issue with
your table group
82

145. 83

146. Page 12
Next, share your “Time
Management” issue with
your table group, and add
at least one new solution to
the list of solutions there.
83

147. 84

148. Use email TEMPLATES to answer
frequently asked questions or
provide the same information to a
different group or person.
84

149. 85

150. Have you ever opened a
“Word” document, or
found an E-mail in your
Sent Items to forward a
standard response or
information you already
had?
85

151. 86

152. Please write just one topic/
question you know you type
repeatedly to anyone via e-mail...
86

153. Please write just one topic/
question you know you type
repeatedly to anyone via e-mail...
Directions...
Contact information...
How to...
What are the benefits of...
Where to find the...
etc...
86

154. Do you have a
signature with
just your contact
information?
87

155. Do you have a
signature with
just your contact
information?
87

156. This one “stationary” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.
88

157. This one “stationary” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.
If I typed 50 words a
minute...
26 minutes!
88

158. 89

159. For Videos, Ideas and Articles
90

160. For Videos, Ideas and Articles
www.WorkplacePerformanceTV.com
90

161. For Videos, Ideas and Articles
www.WorkplacePerformanceTV.com
www.WomackLibrary.com
90

162. 91

163. Move E-mails out
of your inbox
(Move them to
To Dos,or Calendar)
91

164. 92

165. 92

166. 93

167. 93

168. 1. View the Daily Dashboard (paper or digital)
2. Create Templates for frequent responses
3. Use agendas
4. Move E-mails out of the inbox
94

169. 95

170. Amend E-mail subject lines
(coming AND going...)
95

171. 96

172. 96

173. Control+E
Allows you to EDIT the subject line...
97

174. Control+E
Allows you to EDIT the subject line...
97

175. Control+E
Allows you to EDIT the subject line...
97

176. 98

177. 98

178. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
99

179. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
99

180. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
99

181. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
99

182. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
99

183. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
99

184. We publish a newsletter every two weeks.
Or, you can visit our weblog weekly!
www.WomackBlog.com
Please just pass your business card forward, or
leave your e-mail address on the sign-up list.
Your contact information is never sold or distributed.
100

185. Our newsletter
www.WomackCompany.com
101

186. Our newsletter
Regular ideas
www.WomackCompany.com
101

187. Our newsletter
Regular ideas
Inspiring stories
www.WomackCompany.com
101

188. Our newsletter
Regular ideas
Inspiring stories
Free
www.WomackCompany.com
101

189. Please Return to Page 5
Please fill in the blank lines for each category.
Simply write down what you think about.
Spelling does NOT count
No one will see this but you
Go for quantity...leave prioritization and
significance behind
Please write fast...to fill in each line.
102

190. 3 Kinds of Work
103

191. 3 Kinds of Work
Work we have to think about
103

192. 3 Kinds of Work
Work we have to think about
Work to manage over time
103

193. 3 Kinds of Work
Work we have to think about
Work to manage over time
Work to do sooner than later
103

195. 2 Questions to Ask About Work
105

196. 2 Questions to Ask About Work*
*My definition of Work found at: www.WomackBlog.com
106

197. 2 Questions to Ask About Work*
What will this look like when I am done
*My definition of Work found at: www.WomackBlog.com
106

198. 2 Questions to Ask About Work*
What will this look like when I am done
What do I need to do next to get started?
*My definition of Work found at: www.WomackBlog.com
106

200. What will this look like when I am
done?
108

201. Work to Manage
Answer the question:
When am I finished on this?
109

202. Work to Manage
Using your lists of “think about/talk about” and
things to do, please write down several multi-step
outcomes you are managing
Answer the question:
When am I finished on this?
109

203. What do I need to do next?
110

204. Work to Do
Answer the question:
Where do I start on this?
111

205. Work to Do
Using your list of “think about/talk about” write
down several next actions you need to DO
as soon as possible
Answer the question:
Where do I start on this?
111

206. 112

207. Our specialty...the “-ologies”
What makes for a “productive” day?
113

208. Psychology:
What happens when you’re
thinking about working?
114

209. 115

210. Technology:
Wasn’t “gear” supposed to
make life and work easier???
116

211. 117

212. Sociology:
What happens when you sit
down with other people and
try to get things done?
118

213. 119

214. Physiology:
How can our bodies keep up
with the pace and speed of
our areas of focus/interest?
120

215. 121

216. Join the Mastering
Workplace
Performance
Certification program
Email today for your information packet,
jason@womackcompany.com

217. The 5 keys to a highly
productive day

218. The 5 keys to a highly
productive day
Identify Potential
Make Decisions
Track Reminders
Choose Actions
Debrief Results

219. 1. Identify Potential

220. 1. Identify Potential
Write things down

221. 1. Identify Potential
Write things down
Send notes to yourself

222. 1. Identify Potential
Write things down
Send notes to yourself
Tools to capture the thinking, while you’re thinking...
(ie: wallet, auto-dial to voicemail, etc)

223. 2. Make Decisions

224. 2. Make Decisions
When am I finished?

225. 2. Make Decisions
When am I finished?
Where do I start?

226. 3. Track Reminders

227. 3. Track Reminders
Build a system that holds actions and projects;
move away from having to remember...

228. 4. Choose Action

229. 4. Choose Action
Prioritizing &

230. 4. Choose Action
Prioritizing &
Procrastinating

231. Important / Urgent
The “Eisenhower Principle”

232. Important / Urgent
The “Eisenhower Principle”
URGENT + URGENT +
IMPORTANT NOT IMPORTANT
NOT URGENT + NOT URGENT +
IMPORTANT NOT IMPORTANT

234. An example of “not-urgent, important”

235. An example of “not-urgent, important”

236. An example of “not-urgent, important”

237. E
F
F
O
R
T
PAYO F F

239. 5. Debrief Results
Each project...
Each event...

240. 5. Debrief Results
Each project...
Each event...
Each week...

241. 5. Debrief Results
Each project...
Each event...
Each week...

242. 3 Great questions for
the weekly debrief
Where am I?
Where did I say I would be by now?
What can I do next to continue the momentum?

243. Next Steps
Please identify 2 actions you are planning
to take this week as a result of attending this seminar.

244. Join the Mastering
Workplace
Performance
Certification program
Email today for your information packet
jason@womackcompany.com