Managing Workplace Performance
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http://www.womackcompany.com - here's a slideshow from a 3-hour presentation in Dallas, Texas on 12 May 2011.
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Managing Workplace Performance
- 1. 15% The Principles of Productivity: How to combine personal working styles with company culture for success 20% Setting the Stage for a More Productive Day: Knowing what you need and how to plan for more productive days 15% Engaging Others in Upleveling their Productivity: Managing meetings, expectations and results 30% Effective Time Management Techniques: 5 tools and techniques to use to get more done, faster, with less effort 15% Assessing Progress and Enhancing Structure: Tracking resource management for measurable results 5% Building an Accountability Program: Identify a workplace performance goal and plan for implementation
- 2. THANK YOU
- 3. Please take out 2 of your own business cards...
- 6. This seminar = 3 hours to think about HOW you work... ...Please ask questions as we go along.
- 9. 4 Limited Resources We Manage Every Day
- 10. 4 Limited Resources We Manage Every Day •Time
- 11. 4 Limited Resources We Manage Every Day •Time •Energy
- 12. 4 Limited Resources We Manage Every Day •Time •Energy •Focus
- 13. 4 Limited Resources We Manage Every Day •Time •Energy •Focus •Tools/Systems
- 14. How it works... • Tools/Systems • Focus • Energy • Time
- 15. • Tools/Systems • Focus • Energy • Time
- 26. T I M E
- 27. T What can help you with your Time Management? I M E
- 28. T I M E
- 29. What gets in the T way of Managing time effectively? I M E
- 31. Post Card...
- 33. Time Energy Focus Systems and Tools
- 35. Post Card...
- 38. Outlook Search Folders Problem: Your inbox fills up on a daily basis, and you want to be able to quickly view only those messages from _______ (or _______, or _______).
- 42. Outlook Search Folders • Open Mail --> Chose File --> New --> Search Folder
- 43. Outlook Search Folders • Open Mail --> Chose File --> New --> Search Folder • Scroll to the bottom, choose “Create a custom Search Folder”
- 44. Outlook Search Folders • Open Mail --> Chose File --> New --> Search Folder • Scroll to the bottom, choose “Create a custom Search Folder” • Click Choose, and Name the Folder (ie: Managers)
- 45. Outlook Search Folders • Open Mail --> Chose File --> New --> Search Folder • Scroll to the bottom, choose “Create a custom Search Folder” • Click Choose, and Name the Folder (ie: Managers) • Click Criteria, choose From, and add your managers --> Click OK
- 46. Outlook Search Folders • Open Mail --> Chose File --> New --> Search Folder • Scroll to the bottom, choose “Create a custom Search Folder” • Click Choose, and Name the Folder (ie: Managers) • Click Criteria, choose From, and add your managers --> Click OK • Click Browse, uncheck Personal Folders and then choose Inbox (uncheck search subfolders) --> Click OK
- 47. Please ask as many questions as possible. I will address them all either during the presentation or via our blog after this presentation... Email questions to: Jason@WomackCompany.com text to: 805-798-1362
- 48. 805-798-1362 For each and every question I receive about today’s seminar, I loan $1 to an entrepreneur at www.Kiva.or g (record is $37.00!)
- 49. 125 loans so far...
- 50. the more I know about how I work, the more we can be effective ...a “working
- 51. 3
- 52. Please underline 3 words that relate to your professional focus on managing time productively.
- 53. Resources See Quality Hear Principles Practice Performance Utilize Productivity Improve Opportunities Being Priorities Managing Team Taking Organization Work Behaviors Live Systems Have Improvement Synchronize Seminar Design Sustainable Leading Vision Resulting Role Coach
- 54. NOUN VERB
- 55. NOUN VERB design action vision task process delegation
- 56. NOUN VERB design action vision task process delegation
- 61. Self Assessment
- 63. Page 5
- 65. Significant aspects: managing time productively I= Identify D= E=
- 68. Significant aspects: managing time productively I= Identify D= Develop E=
- 71. Significant aspects: managing time productively I= Identify D= Develop E= Engage
- 74. Significant aspects: managing time productively I= Identify D= Develop E= Engage
- 77. Page 6
- 78. Focus
- 80. Brain Storm
- 82. Page 7
- 83. Focus on as much as possible...
- 84. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year.
- 85. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year.
- 86. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about.
- 87. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about.
- 88. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?”
- 89. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?”
- 90. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?” No one will see this but you
- 91. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?” No one will see this but you
- 92. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?” No one will see this but you Go for quantity...in 7 minutes, write 50+ items!
- 94. Fill in each blank line with something that you can bring to mind...
- 96. Fill in each blank line with something that you can bring to mind... Please write down at least 50 items. Big...Small...Work...Life...Projects...Tasks...
- 98. Page 8
- 99. In order for you to “be, work, live” at your 100%...
- 100. What will you need to have done...
- 101. What will you need to have done...how will you need to have been...
- 102. What will you need to have done...how will you need to have been...what will you need to have done?
- 103. 8
- 104. I am at my best when ... page 7
- 107. Post Card...
- 114. Set up your Daily Dashboard... and review it several times each day. www.OutlookDashboard.com
- 116. Use signatures as templates to answer frequently asked questions or provide the same information to a different group or person. Knowledge Base...
- 118. Please think of one topic/ question you know you type repeatedly to anyone via e- mail...
- 119. Please think of one topic/ question you know you type repeatedly to anyone via e- mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc...
- 120. Do you have a signature with just your contact information?
- 121. Do you have a signature with just your contact information?
- 127. This one “signature” is 1343 words long. Enough to save me about _?__ minutes of typing/thinking time.
- 128. This one “signature” is 1343 words long. Enough to save me about _?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!
- 139. Paper Systems to set up a dashboard include: Legal pad Time Design Day Runner Day Timer Franklin Planner etc
- 141. CONTROL + SHIFT + M = A New E-mail Message (While you’re reviewing your calendar!)
- 145. Page 10
- 147. For complete directions on setting up your Outlook Dashboard… Please visit: www.OutlookDashboard.com Weʼll send the 39-page eBook for free this week…E-mail to request your own copy!
- 149. Business Card
- 152. Create (and maintain, and review!) agendas for people you meet or speak with regularly
- 154. Remember, all of these tips are method first, technology second...
- 155. Remember, all of these tips are method first, technology second... This one tip can save you between 10-50% of the time you spend in meetings, whether formal and scheduled or impromptu “in the hallway.”
- 157. Page 12
- 158. Agendas: A tool to maximize interruptions Names Upcoming topics of discussion Questions/Comments/Clarifications/Requests (1-12 weeks out...)
- 165. RIGHT-CLICK Hold and Drag to e-mail the agenda
- 170. page 14
- 172. Page 14
- 173. page 15
- 174. important Important urgent not urgent not important not important not urgent urgent
- 175. + Preparation + Prevention + Values clarification + Planning + Relationships + Recreation
- 177. The work you have to “do” (To Do lists)
- 178. Pages 17-18
- 179. Questions to ask: What is the First Next Step? Where would I start on this? How would I get started? Who can I talk to to begin on this?
- 180. The Outcomes You’re Managing (Project Inventory)
- 181. Pages 19-20
- 182. Questions to ask: What will this look like when I am done? What is the final outcome of this? What will be true when I am finished? How will I know when this is done?
- 183. Join the 5-week Mastering Workplace Performance Online program Email today for your information packet, next session, June 2011... jason@womackcompany.com
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- Every company has their own “so that.” Whether it’s called a purpose, guiding principles, a mission statement or goals and objectives, each organization aligns its resources toward a common, pre-defined set of results. Looking toward where you want to be three months from now, what kinds of goals and objectives must you strive to work toward?\n
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