M365 PPT - Inserting Charts, Images, Slide Management, Design Ideas.pptx

MS PowerPoint
Microsoft Office 365 (M365)-VINSET 2023
Jeanalyn Estrellado Arellano
SHSMT2/ICT-DISM-Basay NHS

DEPARTMENT OF EDUCATION
Insert Charts and Images
Manage Slides
Design Ideas

Charts Images
Manage
Slides
Design
Ideas

Chart or Graph
Charts are used to display series of numeric
data in a graphical format to make it easier
to understand large quantities of data and
the relationship between different series
of data.

Elements of a chart
● 1. chart area
● 2. plot area
● 3. data points of the data series that are
plotted in the chart
● 4. horizontal (category)(x-axis) and
vertical (value) (y-axis) along which the
data is plotted in the chart
● 5. legend
● 6. chart and axis title
● 7. data label - to identify the details of a
data point in a data series.

Insert Chart
Step 1.
Click Insert >
Chart.

Step 2. Click the
chart type and
then double-
click the chart
you want.

Step 3. In the
worksheet that
appears, replace
the placeholder
data with your
own information.

Step 4. Use the Chart Elements button
to show, hide, or format things like axis
titles or data labels. Or use the Chart
Styles button to quickly change the
color or style of the chart.
Tip: The Chart Filters button is a more advanced
option that shows or hides data in your chart.

Step 5. When
you’re done,
close the
worksheet.
Let’s Try It!

Application: Inserting Charts
Step 1. Click Insert > Chart.
Step 2. Click the chart type and then double-click the chart
you want.
Step 3. In the worksheet that appears, replace the
placeholder data with your own information (Progress
Report of LARDO/Enrollment Rate/Drop-out Rate, etc).
Step 4. Use the Chart Elements button to show, hide, or
format things like axis titles or data labels.
Use the Chart Styles button to quickly change the color or
style of the chart.
Step 5. When you’re done, close the worksheet.
Activity 1: Chart Challenge

Inserting Images
What is an image?
● Image
visual representation of something
photographs
graphics
picture

Vector graphics are points, lines,
curves and shapes that are based on
mathematical formulas.
-they work based on algorithms rather
than pixels
-scalable
-commonly created using Adobe
Illustrator and CorelDRAW
Common Vector File Types: EPS,
SVG
EPS-Encapsulated PostScript (by
Adobe)
SVG-Scalable Vector Graphics

Raster graphics are digital images
created or captured (for example, by
scanning in a photo)
-compiled using pixels, or tiny dots
Common Raster Image Types: JPG,
TIFF, GIF, PNG, BMP
jpg-Joint Photographic Experts Group
tiff- Tag Image File Format
gif- graphics interchange format
png – portable network graohic
bmp-bitmap

Inserting Images from a Computer, Stock Images, Online
1. Click where you want to insert the picture on the slide.
2. On the Insert tab, in the Images group, click Pictures and then click This
Device.
3. In the dialog box that opens, browse to the picture that you want to insert,
click that picture, and then click Insert.

Inserting Images from a Computer, Stock Images, Online
3. In the dialog box that opens, browse to the picture that you want to insert,
click that picture, and then click Insert.
4. Select all the images you want and then click Insert.

Inserting Images on a Slide Master
What is a slide master?
-it is a feature wherein you can add picture or a
specific font to appear on every slide in your
PowerPoint template

1. To open Slide Master view, on the View tab, select Slide Master:

2. The master slide is the top slide in the thumbnail pane on the left side of the
window.
Slide
Master
Layout
Masters
Click
Close to
go back
to Normal
View Let’s Try It!

Application: Inserting Images
1.Click where you want to insert the picture on the slide.
2.On the Insert tab, in the Images group, click Pictures and
then click This Device.
3.In the dialog box that opens, browse to the picture that
you want to insert, click that picture, and then click Insert.
4. Select all the images you want and then click Insert.
For Slide Master:
1. To open Slide Master view, on the View tab,
select Slide Master:
2. The master slide is the top slide in the thumbnail pane
on the left side of the window.
Activity 2: Images on Slides and Slide Master

Manage Slides
Slide
Views
Outline
View
Notes
Page
Slide
Notes
Slide
Section
Normal
view
Slide
sorter
view
Reading
view Slide
show view

Manage Slides
Slide Views
4 main slide views:
1.Normal view
2.Slide sorter view
3.Reading view
4.Slide show view

Manage Slides
1. Normal
view: This is
the default view,
where you create
and edit slides.
You can also
move slides in
the Slide
Navigation pane
on the left.

Manage Slides
2. Slide sorter
view: In this view,
you'll see
a thumbnail
version of each
slide.
You can drag and
drop slides to
reorder them

Manage Slides
3. Reading view: This
view fills the
PowerPoint window
with a preview of your
presentation. It
includes easily
accessible navigation
buttons at the
bottom-right.

Manage Slides
4. Slide show
view: This is the
view you'll use
to present to an
audience.
Press F5, to present from the beginning
Press Shift+F5, to present from the current slide

Outline view
- shows your slide text in outline form
- quickly edit your slide text and view the content of
multiple slides at once.
Manage Slides

To view an outline:
1. From the View tab, click the Outline View command.
Manage Slides

To view an outline:
2. An outline of your slide text
will appear in the slide
navigation pane.
3. You can type directly in the
outline to make changes to
your slide text.
Manage Slides

● Notes page view include
your notes and each slide in
the presentation.
● You can add data, such as
charts or pictures, to your
notes pages
Manage Slides

Slide notes
● You can add notes to
your slides from
the Notes pane.
“speaker notes”
Manage Slides

Manage Slides
Slide sections
- For easy navigation of
presentation
- can be collapsed or expanded in
the Slide Navigation pane and
named for easy reference.

Manage Slides
Steps to create Slide
Sections
1. Select the slide you want to begin a
section.
2. From the Home tab, click
the Section command, then choose Add
Section from the drop-down menu.
3. An Untitled Section will appear in the
Slide Navigation pane.

Manage Slides
Steps to create Slide Sections
4. To rename the section, click
the Section command, then choose Rename
5. Type the new section name in the dialog box,
then click Rename.

Manage Slides
Steps to create Slide
Sections
6. Repeat to add as many sections
as you need.
7. In the Slide Navigation pane,
click the arrow next to a section
name to collapse or expand it.

Manage Slides
To remove a section,
click the Section command,
then click Remove Section.
You can also click Remove All
Sections to remove all
sections from your slides.
Let’s Try It!

Application: Managing Slides
Activity 3: Slide Sections
Steps to create Slide Sections
1. Select the slide you want to begin a section.
2. From the Home tab, click the Section command,
then choose Add Section from the drop-down
menu.
3. An Untitled Section will appear in the Slide
Navigation pane.
4. To rename the section, click
the Section command, then choose Rename
Type the new section name in the dialog box,
then click Rename.
5. Repeat to add as many sections as you need.
6. In the Slide Navigation pane, click the arrow next
to a section name to collapse or expand it.

Design Ideas
Designer
-improves slides for Microsoft 365 subscribers by
automatically generating design ideas to choose from.
-works in the background to match that content to
professionally designed layouts.
-detects pictures, charts, or tables on a slide

Design Ideas
What you get in a Designer:
1. A title-slide photo and a design scheme - recommends high-quality photos
that reflect the slide text, plus a design scheme with colors
2. Professional layouts - detects pictures, charts, or tables on a slide and gives
several suggestions
3. More visuals, less text - can turn text such as lists, processes, or timelines
4. Illustrations - key terms and concepts into illustrations
5. Designer and "ink“ - (Only for Microsoft 365 subscribers) Designer
recognizes when you draw or write with ink, and it incorporates that content
into the design ideas it shows you.
Designer

Design Ideas
Steps in Designing Slides with
“Designer”
1.Ask for design ideas any time by choosing Design > Designer on the ribbon.

Design Ideas
“Designer”
2. The first time you try out Designer, it may ask your
permission to get design ideas for you. If you want to use
Designer, select Turn on.

Design Ideas
“Designer”
3. Scroll through the suggestions in
the Designer pane on the right side of the
window.

Design Ideas
“Designer”
3. Click to select the design you want, or else
close the window. If you select one of the ideas,
your slide is changed accordingly.

Turn off Designer
1. On the File menu, click Options.
2. In the PowerPoint Options dialog box, click
the General tab on the left, then scroll toward the bottom
and clear the Automatically show me design
ideas check box.
Design Ideas
Let’s Try It!

Application: Design Ideas
Activity 4: Design with Designer

Requirements
● Create professional slide layouts with Designer -
Microsoft Support
● https://support.microsoft.com/en-us/office/create-
professional-slide-layouts-with-designer-
53c77d7b-dc40-45c2-b684-81415eac0617

THANK YOU!
ibayaw Bayawan

Reference
● https://support.microsoft.com/en-us/office/use-charts-and-graphs-in-your-presentation-c74616f1-a5b2-4a37-8695-
fbcc043bf526#:~:text=1%20On%20the%20Insert%20tab%2C%20in%20the%20Illustrations,automatically%20updated%20with%20th
e%20new%20data.%20See%20More
● https://sciencing.com/difference-between-charts-graphs-7385398.html
● https://support.microsoft.com/en-us/office/present-data-in-a-chart-58516b99-55fc-4f45-ac81-
cc6868a18a8a#:~:text=Charts%20are%20used%20to%20display,Chart%20created%20from%20worksheet%20data
● https://blog.goptg.com/blog/2015/09/24/office-2016-vs-office-365-whats-the-difference
● https://www.techtarget.com/whatis/definition/image. https://www.adobe.com/ph_en/creativecloud/illustration/discover/vector-art.html
● https://guides.lib.umich.edu/c.php?g=282942&p=1885352
● https://www.techsmith.com/blog/jpg-vs-png/
● https://support.microsoft.com/en-us/office/insert-a-picture-in-powerpoint-5f7368d2-ee94-4b94-a6f2-a663646a07e1
● https://www.youtube.com/watch?v=UmOJXAr_riE&t=29s
● https://edu.gcfglobal.org/en/powerpoint2016/managing-slides/1/
● https://support.microsoft.com/en-us/office/create-and-print-notes-pages-324b234d-83b6-4db1-8bb6-
9ee5c934a76f#:~:text=Notes%20pages%20include%20your%20notes,pictures%2C%20to%20your%20notes%20pages.
● https://support.microsoft.com/en-us/office/create-professional-slide-layouts-with-designer-53c77d7b-dc40-45c2-b684-81415eac0617

M365 PPT - Inserting Charts, Images, Slide Management, Design Ideas.pptx

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