The document summarizes the establishment of KMD Poland Sp. z o.o. from November 2014 to May 2015. It outlines the key steps taken which included registering the legal entity, hiring consultants, finding temporary office space, and moving over 40 consultants into the temporary office by end of March 2015. By May 2015, KMD Poland had over 100 people and celebrated its first anniversary in Warsaw. The next steps outlined moving to a permanent office with a target of 235 employees by end of 2015.

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KMD A/S
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KMD Poland sp. z o.o.
The challenges in Poland
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KMD A/S
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KMD POLAND SP. Z O.O. ESTABLISHMENT… HIGHLIGHTS…
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 November 2014
 JBK moved to Poland…
 Hired an assistant (Consultant, couldn’t hire people without
a legal entity)
 Looked for cooperation partners; legal, financial, bank and
real estate…
 KMD operational location is a business lounge in a hotel…
 December 2014
 Went through the registration process of KMD Poland Sp.
z.o.o. incl. capitalization
 Started the process for finding suitable locations, realized
that a temporary location was needed, found 8 potential
permanent locations
 Started a tender-like process in regard to furniture
 Screened the 8 potential locations together with FM,
Security and network people from KMD A&S
 Moved office to Regus
KMD in the business lounge
Visit from KMD A/S

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KMD A/S
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KMD POLAND SP. Z O.O. ESTABLISHMENT… HIGHLIGHTS…
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 January 2015
 Signed contract on the temporary location
 Started negotiations with network and technical equipment vendors
 Signed contract with furniture vendor and ordered the furniture for 110
workstations according to Polish standard
 Hired external financial service firm to take care of bookkeeping, public reporting
and statistics
 February 2015
 Started the shopping of everything you could think of…
 Started preparing the movement plans
 Re-established the network in the temporary office
 Started plan moves from external consultant vendors to the KMD Poland office
 Borrowed temporary furniture from the furniture vendor, so we could move the
first people as planned by primo March
 Started the blog in Danish for KMD employees in Denmark
 Signed contract with DTZ project management team

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KMD A/S
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KMD POLAND SP. Z O.O. ESTABLISHMENT… HIGHLIGHTS…
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 March 2015
 The first consultants moved into KMD Poland’s office in
Warsaw
 Consecutive move of consultants from external vendors to
the KMD Poland office, around +40 consultants in KMD
Poland office ultimo March
 Signed LOI on potential permanent location
 Legal due diligence of the lease contract for the permanent
location
 Started negotiations with the landlord regarding fit-out,
architecture and future technical setup, etc.
 Had again visit from FM, Security and network in regard
overall plans/architecture for the permanent office
 Hired the first KMD Poland staff
 Started the hiring process of HR Manager, Finance Manager
and 5 Competence Managers

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KMD A/S
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KMD POLAND SP. Z O.O. ESTABLISHMENT… HIGHLIGHTS…
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 April 2015
 Sign lease contract, because the fit-out of the permanent
office location will not start before the contract is signed,
which can potential delay the opening of the permanent
office…
 Finalize the project plan for the fit-out of the permanent
office…
 Finalize the hiring process of the HR and Finance Managers
 Move the rest of consultants from external vendors to the
KMD Poland office
 Finish an updated “Go to market” plan and strategy for the
next stages of the establishment
 Visit from Advent (advisory board meeting to be held in
Poland)
 Started the process to hire Competence Managers

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KMD A/S
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KMD POLAND SP. Z O.O. ESTABLISHMENT… HIGHLIGHTS…
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 May 2015
 Passed +100 people in KMD Poland
 Celebration of KMD’s first year in Warsaw
 The fit-out started of the permanent office
 The first board meeting in KMD Poland Sp. z o.o. took
place
 4 Competence Managers hired (2 .NET; 1 Java/SAP; 1
test/QA)
 Finance Manager hired
 Work started on potential work contract models (FTE
contra B2B models) involving DZP lawyers and PwC
 First steps initiated in implementing KMD 2.0 in Poland
during the autumn 2015
 The temporary office is now fully operational
Fit-out in the new office
Focus on work environment

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KMD POLAND SP. Z O.O. ESTABLISHMENT… NEXT STEPS…
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 June to November 2015
 Extend the temporary office up to 174 workstations
 Finalize the full fit-out plans, including security,
audio/visual setup, networks, etc.
 Monitor and follow the total building phase and fit-out of
the permanent office
 Setting up a translation function in KMD Poland
 Launching the first version of KMD Poland’s homepage
 Prepare for takeover of the permanent office space on
September 4th , 2015
 Official opening will take place November 4th, 2015
 Starting up employer branding campaign
 Start hirer own staff, together with Competence
Managers and HH companies, etc.
 Planned to reach 235 people in KMD Poland by ultimo
2015

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KMD POLAND SP. Z O.O. HIRING STRATEGY…
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 To be able to hire and retain people in the best
possible way in KMD Poland, we will execute the
following hiring strategy:
 We will have three “waves” of hiring…
 Administrative staff
 Middle management
 Development and QA staff
 Focus on empowerment and responsibilities
on all levels, so people take ownership and
feel that they can grow and show results…
and become role models…
 Focus on “building cathedrals and not being
stonecutters” …

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KMD POLAND SP. Z O.O. HR
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 Without any doubt, our HR function will become one of the
most important success factors…
 The Polish HR function will:
 Comply and align with the Danish HR function, so we
compile with all the HR routines/career model,
processes and the yearly wheel which KMD work with…
 But on top of this, then we need to work very hard
with localized…
 Employer Branding/social media/communication
 Recruitment/remuneration and benefits
 Onboarding/engagement/motivation/retention
 Training and knowledge transfer
 Setting general guidelines according to local
legislation and customs, etc.
 Leadership and management training

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KMD POLAND SP. Z O.O. PHILOSOPHY AND CHALLENGES
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 In regard to KMD employees in Denmark…
 Become recognized as KMD office in line with e.g. KMD
Aalborg, Aarhus and Odense, and not as a “shore”
destination…
 Remove the resistance/negative mindset from the mind of
Danish colleagues, in regard to the stereotype perceptions of
Polish people…
 Become equal as colleagues and part of the KMD
family/day-to-day mindset… and recognized as equal
professionals…
 KMD processes and models…
 Adapt and train local teams in the KMD unified operating
models…
 Actively participate in the development of effective standard
planning, processes and delivery models with a global view…
 Exchange ideas and participate actively in forums of interest
of KMD Poland now and in the future…

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KMD POLAND SP. Z O.O. PHILOSOPHY AND CHALLENGES
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 Practical issues to overcome…
 Ensure that all required information/data/
descriptions need for all employees, who are non
Danish speaking, is available in a common
language…
 Ensure that all project managers and project
responsible staff work after standardized
processes, because that is a key factor when
you work in a matrix organization…
 Ensure that all managers and leaders in KMD
positively advocate, and work for the integration
of global teams and team members…
 Get our people to focus on solutions and benefits
contra problems and challenges in regard to
Global Delivery (KMD Poland / Offshore
delivery)…

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KMD POLAND SP. Z O.O.
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One of our mottos in KMD Poland Sp. Z o.o.
30th US President 1923 - 1929