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Financials Cloud Expenses
1.
2.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Financials Cloud Expenses Sreeni Devireddy Director, Product Management Oracle Development Oracle Confidential – Internal/Restricted/Highly Restricted
3.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Safe Harbor Statement The following is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality described for Oracle’s products remains at the sole discretion of Oracle. Oracle Confidential – Internal/Restricted/Highly Restricted 3
4.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Agenda Key Features Key Setup Demo - End to End Process Flow Co-Existence 1 2 3 4
5.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Agenda Key Features Key Setup Demo - End to End Process Flow Co-Existence 1 2 3 4
6.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Key Features Process Flow
7.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Key Features Expense Entry • Multiple Expense Entry Options – Simplified Expense Entry UI – Mobile App (YouTube) – Spreadsheet – Recurring Expenses – With getThere Integration
8.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Key Features Control • Policy Compliance • Receipt Management • Corporate Card Integration • Audit Management
9.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Key Features Control – Audit Management Create Audit Selection Rules Criteria that Expenses uses to automatically select expense reports for audit Create Audit List Rules Enable automatic selection of individuals for the audit list Create Expense Template and Type Rules Selection of expense reports for audit based on expense template and type Create Receipt and Notification Rules Type of expense report receipts required: original, imaged, or both; Stage at which imaged receipts must be attached to the expense report; When missing and overdue receipts are overdue; When expense report payment holds occur; Action Expenses takes if an employee doesn't respond to notifications for missing and overdue receipts Assign Audit Rules to Business Units
10.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Key Features Control – Corporate Card Integration
11.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Key Features Miscellaneous • Cash Advances • Delegate Authority • Support for PPM Cloud • Support for Accounting Allocations • Contingent Worker Support • Travel Integration
12.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Key Features Approval • Predefined rule sets for various approval scenarios • Automatic, supervisory or position hierarchy based approval • Project manager, cost center owner or specialist approval based on expense type • Serial and parallel approval
13.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Agenda Key Features Key Setup Demo - End to End Process Flow Co-Existence 1 2 3 4
14.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Setup Key Setups • Expense Categories & Expense Types • Expense Policies by Category • Expense Templates • Expense Report Audit Selection Rules • Expense Report Audit Rules by Expense Templates and Types • Expense Audit List Rules • Expense Report Receipt Rules
15.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Setup Key Setups • Expense Report Audit and Receipt Rule Assignments • Expenses System Options • Approval Rules • Credit Card Data
16.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Setup Demo Define Expenses Configuration Policies and Rules System Options Templates Approval Rules Conversion Rates and Policies Credit Card Data Image Processing Travel
17.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Agenda Key Features Key Setup Demo - End to End Process Flow Co-Existence 1 2 3 4
18.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Submit Expense Report Manager Approval Audit Process Reimbursements (Cash Advances Applied) Payables Invoice Interface Import Invoice Validate Invoice Make Payment Expense Report Status set as Paid Process Flow Demo User : James Seller
19.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Agenda Key Features Key Setup Demo - End to End Process Flow Co-Existence 1 2 3 4
20.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Submit Expense Report Manager Approval Audit Process Reimbursements Payables Invoice Interface Import Invoice Validate Invoice Make Payment Expense Report Status set as Paid Co-Existence With External Payment Systems
21.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Submit Expense Report Manager Approval Audit Process Reimbursements Retrieve XML File from Fusion UCM Create an invoice in external system by decoding the data in XML file Make Payment in External System Create an XML file with Payment information Co-Existence With External Payment Systems Upload Payment XML into Fusion UCM Run Update Expense Report Status Program Expense Report Status set as Paid with Payment Information Attached
22.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Co-Existence With External Payment Systems
23.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Co-Existence Sample XML files
24.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Co-Existence Payment Information
25.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | Co-Existence Reference White Paper Oracle Cloud Expenses Co-existence and Integration Options https://cloud.oracle.com/_downloads/WhitePaper_Financials_ExpCoExist/oracle-cloud-expenses-co-existence-and-integration-options-whitepaper.pdf
26.
Copyright © 2014,
Oracle and/or its affiliates. All rights reserved. | What’s new in Release 13 Oracle Confidential – Internal/Restricted/Highly Restricted 26 • Configurable Email Notifications • Expense Report Descriptive Flexfields • Manage Administrator Delegations • Improved Process Controls for Expedited Expense Reimbursement Videos at https://cloud.oracle.com/readiness > Enterprise Resource Planning > Financials
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