building staff/volunteer teams in a quasi-government setting.

1. A Practical Guide
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2.  Slideshare.net/judithlindenau/
 Email
me: judith@judithlindenau.com
 Phone: 231-715-1416
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3. 1.
Gets the work done
(mission
accomplished)
2.
Does no harm
3.
Creates good will
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4.  1.
Flawless
management
 2.
Create efficiency
 3.
Extend Respect
 4.
Anticipate the
pitfalls
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5. JWL Consulting
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6. TRUST
RESPECT
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7.  Adopt
a clear, memorable vision statement
 Protect and honor the resource of time
 Define ALL roles and responsibilities
clearly
 Practice conflict avoidance
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8. Death By
Meeting

Our meetings are
held to discuss
many problems
which would never
arise if we held
fewer meetings”—
Ashleigh Brilliant
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9. MEETING PREPARATION
Good Meetings are three-fourths
preparation and one-fourth
theater.”—from Gail Godwin
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10.  Meeting
Management
(handout)
 Control
of Meeting
• Identify expected
Timed Agendas
Proposed Motions
•
Roberts Rules
•
Advanced Preparation
•
Materials
Approve the Agenda
•
results from meeting
All persons speak
Limit length of remarks
Repeat motions before
voting
Chairman controls
meeting
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11.  Position
Descriptions
for individuals
 Task descriptions for
Committees and Work
Groups
 Clear Description of
expected results and
time frames
 Always appoint a
single person
responsible
 “To
Do” list at the end
of the meeting
minutes
 Responsibility Flow
Chart
 Process, not results
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12. All Volunteers and Staff
 Position Title
 Reports to?
 Goal or purpose of position
 Major responsibilities
 Time commitment
 Work hours
 Qualifications (skills, personal, commitment
 Work location
 Date of position design or re-design
level)
*Worksheet Available
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13. Public Request
In Writing
Staff Receives
Committee Reviews and Recommends Action to Board
Board Reviews and Recommends Action
Budget
Implementation
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14.  Be
Transparent
 Educate in Advance
(Hold a rehearsal)
 Clearly Define
Outcomes
 Paper Trail
 No Surprises for
Anyone
 Clear policies (Conflict
of Interest)
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15.  Single
Action
 10-12 words
 Place everywhere
 A slogan
 For internal use
 Guides allocation of
resources
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16.  1.
Define roles and goals
 2. Show respect
• Start, end on time
• Recognize and Thank
• Inform and follow up
• Solicit opinions from everyone
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17.  Minutae
 Overlong
meetings
 Micro management
 Reinventing
governance
 Un-educated
participants
 Poor meeting
preparation
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18.  1.
Know the rules
 2. Keep a low profile
 3. Understand areas of liability and
vulnerability
 4. Build a trained volunteer corps
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19. JWL Consulting
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20.  Volunteers
have
ideas, strategies,
knowledge
 Staff are the
implementers, the
budget planners, the
consistency of
operations
 Keep
a low profile!
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21. JWL Consulting
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22.  Topics
• Basic operations
• Financial reports
• Responsibilities/
• Expectations
• Acronyms and jargon
• Annual Calendar
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23. All Volunteers and Staff
 Position Title
 Reports to?
 Goal or purpose of position
 Major responsibilities
 Time commitment
 Work hours
 Qualifications (skills, personal, commitment
 Work location
 Date of position design or re-design
level)
*Worksheet Available
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24. Task
Responsibility
Sets Board Meeting Agenda
Research Agenda Topics, compile meeting information
Association Spokesperson
Signs Checks for unbudgeted items
Recruits new Board Members
Staff performance evaluations
Produces first draft of budget
Oversees committee work
Liaison to Committees
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25. Builds Strong Teams
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