Arts Council England 2015/16 Programme: Sustainable Collections Management
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Museums are important stewards of our past, present and future material and immaterial culture. Through collections we connect with and learn from our past, and reflect on our present and future. Museum collections hold a collective memory of change, evolution, innovation and creativity, and because of this, they have a potentially pivotal role in curating space for us to engage with global issues in a local context, develop our thinking, and become more resilient to change. They way we manage collections also needs to be mindful of changing environmental and social needs, and acting on this can also positively influence financial sustainability and relevance to audiences and the wider community. As the public awareness of environmental sustainability increases, people are looking to public institutions for leadership.
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Arts Council England 2015/16 Programme: Sustainable Collections Management
- 1. @juliesbicycle #greenarts Webinar: Sustainable Collections Management 16th March 2016, 11:00 - 13:00 Sholeh Johnston, Head of Creative Programmes, Julie’s Bicycle Kevin Gosling, Chief Executive, Collections Trust Kostas Ntanos, Head of Conservation Research and Development, National Archives
- 2. @juliesbicycle #greenarts Using GoToWebinar • Raising hands • Asking questions • Speaking to the group • Recording content • Exiting the webinar
- 3. @juliesbicycle #greenarts Agenda • Introduction to Julie’s Bicycle • Changing context for collections management • Environmental sustainability • Changing social and cultural values • Funding landscape • Relevance • New approaches to environmental controls • Q&A
- 4. @juliesbicycle #greenarts • Julie’s Bicycle is a leading global charity bridging the gap between environmental sustainability and the arts and culture. • We provide inspiration, expertise and resources to put sustainability at the heart of the creative industries. www.juliesbicycle.com • We are a team of 12 arts, science and environmental technology experts, working in collaboration with associates and arts organisations.
- 5. Arts Council England Partnership • Rolling out environmental funding requirements and support to take action. • To mobilise a movement for the environment led by the creative industries that is urgent, optimistic and inspirational. • Recognise the opportunities offered by the green economy and new, sustainable business models. • Events, webinars, live chats • Practical resources • IG Tools carbon calculators • Leadership development • Collaboration and networking • Connecting the dots
- 7. @juliesbicycle #greenarts Legislation UK legally binding target = 80% reduction by 2050 European Commission = 40% reduction by 2030
- 8. @juliesbicycle #greenarts Arts Council England: Environmental Reporting Initiative / Museum Resilience Fund Linked to Goals 3 and 4 of the Arts Council’s mission: supporting a step change for the museums sector by enabling museums to become more sustainable and resilient businesses Heritage Lottery Fund With our investment environmental impacts will be reduced in the key areas of: energy and water use, and visitor transport. If your project is site-based, you will have taken opportunities to enhance the biodiversity (habitats and species) of the site. You will also be able to demonstrate a reduction in carbon emissions generated by your site. Policy changes
- 9. @juliesbicycle #greenarts Understanding and mitigating environmental as well as financial and management risks • Long-termism > sustainability > business resilience • Carbon and resource management strategies • Funders and partners are increasingly looking at companies’ environmental profiles • Transparency • Audience pressure: transparency, accountability, leadership, values • Added value: money, morale, reputation 43% reputational benefits, 51% financial benefits, 67% reported benefits to team morale Good governance
- 10. @juliesbicycle #greenarts Increasing consumption = cost Business challenges of rising commodity, energy and waste disposal prices
- 11. @juliesbicycle #greenarts Attitudes “Over two thirds (68%) of people think that businesses, governments and nonprofits all need to deliver more social and environmental change. Nearly three quarters want to see more transparency and 81% more accountability.” “50% prefer to buy products and services from ethical companies” The Values Revolution, Global Tolerance
- 12. @juliesbicycle #greenarts Attitudes in the creative sector
- 13. @juliesbicycle #greenarts Attitudes in museums Sustaining Creativity survey - Julie’s Bicycle and BOP • 85% of museums think environmental sustainability is extremely or very relevant • 67% think it has become more relevant to their organisations over the last two years • But, only 54% felt it would continue to become more relevant over the next two years • Financial benefits are the biggest driver for action • 75% have already experienced financial benefits • 25% of that being significant benefits • 61% have reported reputational benefits • Time and lack of funds are the major challenges
- 14. @juliesbicycle #greenarts Best practice • Environmental sustainability considered equal to financial and creative considerations • Collaboration and partnership • Transparent knowledge sharing
- 15. @juliesbicycle #greenarts Managing collections: future-proofing • Display • Storage • Loans • Digital •Energy •Materials •Behaviour •Narrative
- 16. @juliesbicycle #greenarts A new climate • 2009 Bizot Group aim to simplify loans, reduce cost and carbon footprint • New range of 40-60% RH and 15-25°C (59-77°F) • Shift towards individualised approach
- 17. @juliesbicycle #greenarts Spotlight on energy Lighting • LEDs • Tubes: T10 > T8 > T5 • PIR sensors, timers Heating/ Insulation • Thermostatic mixing valves • Roof, wall and pipe insulation • Double/secondary glazing, draft exclusion Plant • Boiler replacement - below 60% efficiency, definitely upgrade • Upgrading/refreshing filters • BMS - Refining building controls, scheduling, extend dead-bands • Getting plant serviced annually • Good house keeping/ health check
- 18. @juliesbicycle #greenarts Not just about cost… LEDs: • Don’t give off IR or UV light (which can damage paintings) • Adjustable colour and warmth of light Source: WIRED magazine online
- 19. @juliesbicycle #greenarts Case study: The Whitworth £15 million refurbishment and extension • Relocated collections to central basement store, using mainly air-tightness, thermal mass, insulation & materials to ensure environmental conditions, freeing up the Grand Hall for events • Passive approach for gallery heating & cooling • New lighting controls & management of increased daylight in gallery spaces • Reusable displays, sustainably sourced materials & staff training • Biodiverse green roof & sensitive landscaping of the park to protect & enhance biodiversity • Staff & visitor engagement a key element Winner 2015 Art Fund Museum of the Year Shortlist 2015 RIBA Stirling Prize Post project received: • £50,000 from Jo Malone for planting • £26,000 for LEDs • £350,000 from Esmée Fairbairn Foundation for Cultural Park Keeper programme
- 20. @juliesbicycle #greenarts Exhibitions – key considerations • Design – materials and modularity • Climate control – new standards, relaxing conditions based on new research • Loaning – where are things coming form (travel impacts); loan period (which can make it difficult to use slower forms of international transport e.g. shipping); agreement about climate controls and conversation of objects on loan • Touring – will it tour? Where? How? • Digital impacts – infrastructure, storage, conservation
- 21. @juliesbicycle #greenarts Transport: • Avoid air freight – switch to road where possible if fully loaded & investigate rail and sea freight • Look for shipping transport collaborations with other galleries/local organisations • Improve load utilisation and logistics – full loads, intelligent route planning, no empty journeys Display: • Design exhibitions to minimise use of temporary walls • Design walls of standard dimensions to accord with the dimensions of timber and plasterboard • Reuse timber and plaster where possible Buildings: • Set thermostats to lower temperatures in workshops and storage areas • Introduce zonal control and times • Relax temperature and humidity controls • Switch to LED lighting and light sensors • Switch off exterior lighting during the day Exhibitions: Top Tips
- 22. @juliesbicycle #greenarts Case study: Baltic • Travel – engaging with transport agents Flexible HVAC controls – decided on a case-by-case basis • Sustainable exhibition build • A system of re-usable wall panels has been developed in house to increase the re-cycling of materials • Where possible, exhibition layout design is developed with an eye to minimizing construction • Steel work, sheet materials and timber are re-used • Use of FSC (Forest Stewardship Council) certified wood • Avoidance of harsh cleaning products and use of solvent free paints • Timed switching
- 23. @juliesbicycle #greenarts U-N-F-O-L-D Exhibition, Cape Farewell • Cape Farewell's U-N-F-O-L-D exhibition has toured extensively since 2010, and features the work of over 20 artists,. • Touring a huge body of work about climate change raises environmental issues of its own. • Artist Sam Collins decided that the exhibition would only ever tour by ship, this reduced emissions by up to 25 times compared to air-freight. • The crates were fitted with a GPS device that tracked their travel miles, and this was translated into carbon emissions. • Both this carbon tracking information and the timber crates were assembled as an artwork themselves, as Collins' contribution to the exhibition.
- 24. @juliesbicycle #greenarts Spotlight on digital • 2% of global CO2 emissions • Set to increase rapidly Things to consider: • Where is your data stored? Are the servers powered by green energy? • What are the lifecycle impacts of the hardware devices you use? • Formats and file types – are they likely to evolve? How will you account for this? Source: Climate Care infographic
- 25. @juliesbicycle #greenarts Museums as places of change Museums are in a pivotal and critical position to engage on topics of sustainability. They invite people to: • Experience historical and scientific snapshots and sequences in time • Connect with their heritage, communities and environment • Think and see the world, and their relationship to it, in a different way – stewardship and preservation • Stop, question and challenge their views and understanding • Imagine and articulate positive futures • Be part of inclusive and participatory institutions “It’s odd that the preservation of heritage is so separate to the conservation of nature.”
- 27. Reviewing significance Photo: Lampedusa Cross. British Museum. CC BY-NC-SA 4.0 Sustainable collections management Kevin Gosling Collections Trust
- 28. Reviewing significance Photo: Lampedusa Cross. British Museum. CC BY-NC-SA 4.0
- 29. ‘The Charity Financials database holds records for 501 charities with the keyword “museum” and a most recent income of more than £50,000 … The 477 of these with figures for at least two of the last three years had a most recent income of £1.15bn, compared to £1.10bn the previous year.’ Source: Charity Financials, 2015
- 33. Photo: Helmshore Mills Textile Museum. Unhindered by Talent from Morris, MN, USA (Flickr). CC BY-SA 2.0, via Wikimedia Commons
- 35. Source: Caroline Reed, Reviewing Significance, www.collectionstrust.org.uk Reviewing significance
- 36. How significant? • National/international • Regional or cross regional • Locally specific • Community/group • Organisationally or site specific
- 38. Source: Rural Museums Network, www.ruralmuseums.org.uk
- 40. @juliesbicycle #greenarts Kostas Ntanos Head of Conservation Research and Development National Archives Link to presentation: https://prezi.com/uo_huylrnwcx/sustainable-environmental- control/?utm_campaign=share&utm_medium=copy
- 42. @juliesbicycle #greenarts Guidance • Sustainable Exhibitions for Museums: http://www.sustainable- exhibitions.co.uk/ • PAS 198:2012:http://www.collectionstrust.org.uk/collections-link/collections- management/bsi-specifications • Collections Trust: www.collectionstrust.org.uk • MA sustainability pages: www.museumsassociation.org/campaigns/sustainability
- 43. @juliesbicycle #greenarts Resources, organisations and networks • Collections Trust • The Happy Museum • Sustainable Exhibitions for Museums • Operation Green Museums • Visual Arts and Galleries Association Museums Association • Greener Museums • Sustainable Exhibitions for Museums Group • Museum and Art Gallery Survival Strategies
- 45. Thanks for listening +44 (0)20 8746 0400 | www.juliesbicycle.com Find us on: Twitter | Facebook | Vimeo
Notes de l'éditeur
- Setting the context - environmental, economic/political landscape, values and attitudes – nationally and within the sector
- We started in 2007 originally to address the issues of environmental sustainability in the music industry. This came at a time when there was a clear tension between what the music industry wanted to communicate/advocate on environmental sustainability, and what it was doing in its own operations. An event like Live Earth was a manifestation of this – artists arriving at an event to shout about climate change issues, then flying back out and not necessarily fundamentally changing their operations afterwards.
- Why act? Current phenomena: artic sea ice, temperature rise, rate of species extinction. Arts and Culture sector can have an impact far beyond their own footprint Enable us to understand complex issues We started by researching and understanding the sector’s impacts so that our work had a strong strategic base. We worked with the Environmental Change Institute at Oxford University to establish impacts across the sector We expanded our reach to the broader cultural and creative sector, that means we now work with: Theatres, Museums, Galleries, Music Festivals, and the creative industries too (design, advertising etc.) To achieve this goal we do a range of things…..
- UN – Obama coal eradication European Commission – in October 2014 agreed to aim to reduce emissions by at least 40% by 2030, compared to 1990 levels. Roughly, this will be achieved through increasing efficiency by c.30% and increase share of renewables up to 30%. UK Climate Change Act – 80% reduction in emissions by 2050, compared to 1990 levels. Split into 5 year carbon budgets to help realise this reduction. All major UK political parties recently signed a cross party commitment to ensure that they would continue to tackle climate change. COP21, Paris – The objective of the 2015 conference was to achieve, for the first time in over 20 years of UN negotiations, a binding and universal agreement on climate, from all the nations of the world. – information on outcomes on next slide International: Paris Cop, Divestment EU: targets, (circular economy?) National: legislation, G7, phasing out coal Local: LCO (local targets), ECI, divest Council (Uni), How is CC effecting Oxfordshire
- Key info on Museum Resilience Fund: Applications to this fund re-opened on 14 January 2016. The Museum Resilience Fund is particularly linked to Goals 3 and 4 of the Arts Council’s mission: supporting a step change for the museums sector by enabling museums to become more sustainable and resilient businesses. A budget of £10million was made available for 2015/16, with indicative budgets for 2016/17 and 2017/18 remaining at that level. The deadline for expression of interest is 5pm on Thursday 18 February 2016. The deadline for full applications will be 5pm on Thursday 5 May 2016 http://www.hlf.org.uk/looking-funding/difference-we-want-your-project-make#Outcome_communities The AIM Sustainability Grant Scheme, supported through the generosity of the Esmée Fairbairn Foundation, are intended to help medium and smaller sized members improve their medium and long term sustainability. To be eligible museums must have an annual turnover of less than £300,000 or less than 50,000 visitors a year. Closing dates for the scheme are 1 June and 15 January in each year. http://www.aim-museums.co.uk/content/aim_sustainability_grant_scheme/
- We need to foster a culture of decision-making based on the “right thing to do”, not purely defined by financial or competitive drivers. Collaboration support one another, share resources and scale up environmental action more rapidly > networks like Manchester Arts Sustainability Team, Newcastle Gateshead Cultural Venues and London Theatre Consortium). We need strategies for ethical funding and sponsorship. The issues around ethical investment, sponsorship and fundraising are becoming more public, as evidenced by the divestment movement, and the focus on oil sponsorship in the arts and culture. Whatever the view of your board, organisations would be well advised to have a policy on investment and sponsorship, and be able to defend it. And it is always worth identifying alternative sources of income that can replace investment linked to environmentally damaging activities. Organisations like Platform, Artsadminand Live Art Development Agency are championing this issue. Audiences - We need more young people engaged and involved with the sustainability agenda – they are our emerging leaders and have the biggest stake in the future. We have a responsibility to create the conditions for long-term sustainability, and involve young professionals in this process.
- The Museums Association (MA) has been monitoring the impact of public funding cuts year-on-year since its first cuts survey in 2011 Cuts survey - http://www.museumsassociation.org/download?id=1155528 Findings from The Museums Association showed that overall public funding decreased by 2% and income from grants and donations fell by 4%. However self-generated income increased by 6%, suggesting that museums are fighting tooth and nail to mitigate the worst of the cuts by exploring new commercial opportunities, boosting retail sales and maximising the value of their buildings and collections.
- Majorities in all 40 nations polled say it is a serious problem, and a global median of 54% consider it a very serious problem Across the nations surveyed, a median of 51% believe people are already being harmed by climate change and another 28% think people will be harmed in the next few years. More than half in 39 of 40 countries are concerned it will cause harm to them personally during their lifetime (the United Kingdom is the exception) Global median of 67% say that in order to reduce the effects of climate change, people will have to make major changes in their lives. A median of just 22% believe technology can solve this problem without requiring major change Overall, people in countries with high levels of carbon dioxide (CO2) emissions per capita tend to express less anxiety about climate change than those in nations with lower per-capita emissions. Across the nations polled, a median of 54% agree with the statement “Rich countries, such as the U.S., Japan and Germany, should do more than developing countries because they have produced most of the world’s greenhouse gas emissions so far.
- YEAR 3 - Of 253 respondents to the 2015 evaluation survey 80% or 202 organisations now consider themselves engaged or very engaged
- Julie's Bicycle, in partnership with BOP Consulting, has conducted the most comprehensive survey to date with leaders of creative and cultural organisations on environmental sustainability. We surveyed cultural institutions from music, theatre, visual arts, museums, literature and combined arts, representing a total audience of 70 million and combined turnover of £1bn. BACKGROUND 7% of the total number of respondents (23 organisations) were museums 78% own or operate a building/venue 61% have an environmental policy Just over half of organisations are taking regular action around sustainability, lower than the average across all artforms Museums are the strongest on environmental sustainability in refurbishment and capital programmes. • Environmental impact measurement, triple bottom line approaches and creating content and programmes on environmental themes are the weakest areas of activity. • 17% perceive themselves as doing more than others. • 85%, the second highest proportion, think it extremely or very relevant. • 67% think it has become more relevant to their organisations over the last two years. • Only 54% felt it would continue to become more relevant over the next two years. • Financial benefits are the biggest driver, and 75% have already experienced financial benefits with 25% of that being significant benefits. This is the highest across all cohorts. • 61% have reported reputational benefits with 9% being substantial benefits. This is the highest across all cohorts. • Risks associated with climate change are the weakest driver. • Time and lack of funds are the major challenges. • 52% of respondents shared their personal sustainability vision for the sector/their organisation
- Hampstead 14% on Gas and 10% on LX from Schedule for cleaners Extending deadbands – to 16 – 24. Government Indemnity Scheme will insure objects kept in this deadband) BMS scheduling – timing clocks can become mis-aligned. The Sage gateshead saved almost 40% in their first few years of operation EXAMPLES Hampstead Theatre – saved 14% on Gas and 10% on Elec just through effective BMS management and switch-off schedule for cleaners. This could mean wasting anything from £5,000 upwards per year, for something you can do for free Manchester Art Gallery switched off most of their plant at night completely. They were reluctant to do this at first but technically its been fine. They also now have a strong policy of pushing back, and even refusing art and collections that demand very stringent humiditiy and temperature controls. Lighting = update from T12 to T8. Update T8 to T5 depending on levels of use and room temp Fan speeds should e below 80%. It’s where they’re most efficient . From 100% to 80% can be a 50% reduction in consumption. VSD’s – cost ~£650, but will probs use £500 of elec, so payback is usually very favourable, 2 years. They can often be retrofitted. Boilers less than 60% efficient, or more than 10 years old are almost certainly worth replacing. Boilers.org.uk
- Key environmental elements of The Whitworth’s design team brief: save energy reduce carbon by 10% exploring green technologies achieving BREEAM 'Excellent‘ Gallery’s desire for a more flexible environmental approach to environmental conditions for collections also key Gallery team closely consulted throughout, as building users, experts on environmental conditions & agents of behaviour change
- - Blanket conditions should no longer apply. Instead conditions should be determined by the requirements of individual objects or groups of objects and the local climate - Care of collections should be achieved in a way that does not assume air-conditioning or any other current solutions. Passive methods, simple technology that is easy to maintain, and lower energy solutions should be considered; Natural and sustainable environmental controls should be explored and exploited fully; Manchester Art Gallery did some pioneering work on re-negotiating temperature settings/parameters required for arts works. They changed BMS control parameters from a seasonal set point (+/- 5% for RH) to a deadband (35-70% RH). They will use heating, even in summer, to reduce RH if it exceeds 70% as cost of heating is less than cost of dehumidification. Also, less heating in winter to reduce reliance on humidification during cold days.
- The BALTIC in Newcastle has created a specific policy document for creating a sustainable exhibition. Travel Engage these agents in assessing ways they can reduce their own environmental impact without compromising the safety and care of the artworks. Where possible, using trucks rather than planes Hiring or re-using crates Using sea or rail freight as opposed to air Consolidating shipments and managing the geography of exhibitions intelligently so that objects are not transported needlessly HVAC controls: BALTIC considers what is appropriate for each exhibition and loan rather than having a standard environmental monitoring policy, to ensure requirements are not unnecessary and unsuitable Exhibition build: A system of re-usable wall panels has been developed in house to increase the re-cycling of materials Where possible, exhibition layout design is developed with an eye to minimizing construction Steel work, sheet materials and timber are re-used Use of FSC (Forest Stewardship Council) certified wood Avoidance of harsh cleaning products and use of solvent free paints Lighting: The lighting control system allows for timed switching of the lighting in the galleries, as in the rest of the building. Lighting is therefore turned off when the galleries are not occupied and the building is closed to the public.
- Cape Farewell's U-N-F-O-L-D exhibition has toured extensively since 2010, and features the work of over 20 artists, all of whom have visited the high arctic on one of the organisation's trademark voyages. Touring a huge body of work about climate change raises environmental issues of its own. Artist and designer Sam Collins was aware that the exhibition needed to be transparent about it’s own impacts, and decided that the exhibition would only ever tour by ship. This reduced emissions by up to 25 times compared to air-freight. Collins’ designed bespoke packaging crates for the artwork that were reusable, created no unnecessary waste and were designed for maximum space efficiency. Collins’ researched the origin of the timber materials used in the fabrication of the crates and this information was stamped on the crates along with their estimated carbon emissions. The crates were fitted with a GPS device that tracked their travel miles, and this was translated into carbon emissions. Both this carbon tracking information and the timber crates were assembled as an artwork themselves, as Collins' contribution to the exhibition. In doing so, Collins' created the context for audiences to think about and discuss the importance of understanding carbon emissions, and our impact on the environment, whilst also encountering the complex ideas - scientific, emotional and spiritual - engendered by the other artworks in the exhibition
- Creating opportunities for participation in the arts and culture are of course at the heart of what museums and other cultural organisations do. This One Planet Living principle asks us to consider what impact our cultural organisations have on the wider community more broadly, how they can contribute to the development of “social capital”, and again invites us to consider possible synergies with other principles. The arts and culture have a unique capacity to express the diversity and complexity of climate change issues in the public realm. Cultural leadership can express and amplify these perspectives, to inspire debate and action. How we do this is important – the arts tend to be good storytellers but bad campaigners, so the balance between narrative and a clear call to action is key, particularly given our aversion to being didactic. We also need strategies for audience development, to reach people not yet engaged with these issues.
- Link to prezzi: https://prezi.com/uo_huylrnwcx/sustainable-environmental-control/?utm_campaign=share&utm_medium=copy Kostas Ntanos, Head of Conservation Research and Development, National Archives
- Resources and useful links Fit for The future – investing in environmentally sustainable buildings www.juliesbicycle.com/resources/ fit-for-the-future-guide Communicating with your supply chain: http://www.juliesbicycle.com/resources/communicating-with-your-supply-chain-guide Energy procurement factsheet: http://www.juliesbicycle.com/files/Energy-Procurement-v29aug2012.pdf FareShare: (charity working with organisations to redistribute food waste to vulnerable people): http://www.fareshare.org.uk/ Food sustainability guidelines: http://www.sustainweb.org/sustainablefood/ Greening the Office Guide: http://www.juliesbicycle.com/resources/greening-the-office-guide Making Sense of Uncertainty http://www.senseaboutscience.org/data/files/resources/127/SAS012_MSU_ONLINE.pdf New Rules: New Game. Communication tactics for climate change. (Futerra) http://www.futerra.co.uk/wp-content/uploads/2013/02/The-New-Rules-2013-edit.pdf Sustainable Procurement Guide: http://www.juliesbicycle.com/resources/procurement-guide Sustainable Merchandise Guide: http://www.juliesbicycle.com/resources/sustainable-merchandise-guide The Rules of the Game. The Principles of climate change communication (Futerra) http://www.futerra.co.uk/wp-content/uploads/2013/02/RulesOfTheGame-2013-edit.pdf Sell the Sizzle http://www.futerra.co.uk/wp-content/uploads/2011/09/Sellthesizzle.pdf (Futerra)
- The Happy Museum is an action research project testing out the potential to re-define museums as spaces for people to be active, learn new things, look at the world differently, make friends and give something back. It proposes viewing people not as audiences but as collaborators, not as beneficiaries but citizens and stewards, seeing museums as participative institutions in which individuals are co-creators of their own space. The Happy Museum Project has commissioned 22 projects so far. They have also commissioned London School of Economics, to create the paper shown on the slide which is looking at valuing well-being in response to cultural activities. The following initiatives provide tailored support to the visual arts sector: Visual Arts and Galleries Association http://www.vaga.co.uk Museums Association - http://www.museumsassociation.org - which has a carbon footprinting section for members Greener Museums - http://www.greenermuseums.org/ - a consultancy focusing on museums and galleries. Sustainable Exhibitions for Museums Group – which runs a yahoo forum to share efficiencies and best practice Museum and Art Gallery Survival Strategies: a guide for reducing operating costs and improving sustainability – http://www.renaissancenw.org.uk