1. Back to School Launch
Location: The Woods of Castleton
8281 Clearvista Pkwy
Indianapolis, IN 46256
When: Sunday, July 27th
2014
5-6pm
Forecast: Partly Cloudy, high of 88, low of 62
Description
Back to School Launch seeks to build deeper relationships with families at The Woods of
Castleton in order to launch the next steps to starting a church at The Woods. A holistic vision
will be cast to E91 in order to bring together the entire church to catch the vision for being a
church that cares for her neighbors. Hopefully families will come out of this process and want
to help Dave and Julio continue to pour into people in the neighborhoods. Starting this church
will primarily happen through praying over and for the students and their families. God will
have to move in people’s hearts to become part of His kingdom. The material instrument for
showing God’s love and E91’s heart will be providing backpacks with school supplies to the
children, not because they are all in financial need but as a gift from us to them because we
care.
Teams
I. Equipping Team
Description: This team will set up a table in the narthex where the backpacks will
be picked up. Justin Dewell and Julio Cruz will prepare the backpacks for pickup
ahead of time and bring them to the table. There will be a check in list for
families to fill out when they pick up a backpack so we can keep connected to
who has one and if the backpack is ready. The backpack will have a name card,
school supplies list, prayer list and Bible. Each family will be asked to bring the
backpack with them to The Woods on July 27th
.
Leader: Kyle
Team Members: Julio Cruz, Krystal Cruz, Justin Dewell
II. Set up Team
Description: These people will arrive early on Sunday at E91 to pick up 145 chairs
and 2 tables to take to The Woods. They will set up outside of the clubhouse.

2. Part of the team will come to E91 to pick up metal chairs and tables and deliver
them to the clubhouse at The Woods.
Leader: Jason Gillespie
Team Members: Gillespie Lifegroup, Paul Palich
III. Distribution team
Description: This team will involve all the families who choose to come give a
backpack to a child. Kyle and Hannah will plan how the distribution will actually
happen.
Leader: Kyle Hodges
Team Members: Hannah Wang, Families who filled a backpack
IV. Food and Decorating Team
Description: Responsibilities for this team will be to plan and provide some kind
of snacks for the event as well as any decorating. They will bring the food to the
clubhouse and serve it towards the end of the event. Decorating will need to be
done before people start showing up.
Leader: Kathy Dix
Team Members: Phyllis Seedorf, Cassie Hale, Gloria Dean, Mary Iberg, Brenda
Christian
V. Greeting Team
Description: These people will greet people as they arrive to the event and make
sure everyone feels welcome.
Leader: Penny Hunsicker
Team Members: Teyaqua Davis, Joanie and John Riddle, Victoria Steichen
VI. Child Care Team
Description: This team will take care of children younger than kindergarten who
do not want to be in the event. They will have any kind of
games/activities/lessons for the kids. They will also check kids in and out of the
child care are which will be inside the clubhouse. This group potential may not
have to happen based on if parents want to leave their kids or if any kids this

3. young come at all. If the weather causes us to be inside this group will not have
to happen.
Leader: Katie Bruce
Team Members: Debbie Palich, Becky Lively
VII. Communications Team
Description: This will primarily be staff’s role. Julio and Justin will prepare the
backpacks and connect with the families who want to fill one up. Krystal Cruz will
call the connections from Easter to check the grade of each child and personally
invite the families at The Woods. Communications team will design invitations.
KidsWorld will raise some money. Julio and Justin will work with communications
on creating a video to announce the event to the church.

4. Order of Event
3:30pm?- Set up team arrives at E91 to pick up chairs
4:00- Chairs arrive at The Woods, set-up and decorating begins
4:30- Several games will happen as kids and families arrive
5:00- Event Starts
5:01- Welcome (Julio or Dave)
5:05- Devo (Julio)
5:15- Back-to-School Tips presented by a teacher
5:30- ISTEP Tutoring at The Woods and announcement of weekly Bible study (Justin)
5:35- Prayer for the students, parents, teachers, administrators, and apartment community
(Dave)
5:40- Give instructions for receiving backpacks and distribute the backpacks
5:50?- Snacks and meet people
After that everyone is free to go or stick around and visit
(The “?” means that these times are subject to the teams responsible with that role and how
things progress.)

5. Supplies
Bibles will be purchased by the Outreach Team
Backpacks
These are the backpacks we will get: backpack
Girls will have pink, boys will have green
The school supplies will be provided by partnering families
Info on E91 and Next Steps1
at The Woods will be provided by Julio and Justin.
Invitations
Krystal Cruz will call to confirm the grades and personally invite everyone
Following Krystal’s phone call we will mail invitations to each family. Communications will make
them. Send one to Justin Dewell to see how long it takes for them to arrive.
School Supplies
Each family will be responsible for filling the backpack they select. The outreach team will
connect with them to make sure everything is ready.
1
This involves a Bible study with ISTEP tutoring for the kids one day a week during the fall at The Woods.