Integrated Library Systems

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Martin Kalfatovic

Presentation given at the FLICC Institute for Federal Library Technicians (August 8, 2001)

Formation

Integrated Library Systems Martin R. Kalfatovic Smithsonian Institution Libraries

Elements of an ILS ,[object Object],[object Object],[object Object]

Circulation A fairly simple aspect of the library to automate, since it is basically an inventory system ...

Circulation Often the first aspect of libraries to be automated ...

Circulation Very basic hardware needed for circulation:

Circulation ,[object Object],[object Object],[object Object],[object Object],[object Object]

Circulation Item Records (Bibliographic Records)

Circulation … and Patron Records need only minimal information to be effective...

Circulation Must be an ONLINE versus OFFLINE Activity.

Acquisitions Key elements: Item Record (need not be extensive) …

Acquisitions ,[object Object],[object Object],[object Object],Must:

Acquisitions ,[object Object],[object Object],Must:

Cataloging Must be able to handle standard formats such as MARC and MARC Holdings as well as integrate non-MARC formats in certain situations (e.g. archival records)...

Cataloging Must maintain Authority Records in a standard manner...

Cataloging Must link with appropriate bibliographic utilities (e.g. OCLC and RLIN)

Serials Often the most complex automation task due to the periodic nature of serials and the labor intensive efforts for retrospective conversion of manual serial files.

OPAC Many vendors remain, but there has been much consolidation in the industry in the past few years...

OPAC And interfaces have changed over the years …

OPAC ,[object Object],[object Object],[object Object],[object Object],[object Object]

Integration ,[object Object],[object Object],Provide links to other information resources:

Selection Rapid Change - the average lifespan of an ILS is 3-5 years; vendors are consolidating and merging ...

Selection This rapid rate of change will have an impact on staff training, patron training, budgets, workflow -- in essence, all elements of your library work.

Selection With proper planning, the disruptions of incurred with implementing a new system can be minimized (but never eliminated!).

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Integrated Library Systems

1. Integrated Library Systems Martin R. Kalfatovic Smithsonian Institution Libraries

3. Elements of an ILS

6. Circulation

7. Circulation A fairly simple aspect of the library to automate, since it is basically an inventory system ...

8. Circulation Often the first aspect of libraries to be automated ...

9. Circulation Very basic hardware needed for circulation:

10.

11. Circulation Item Records (Bibliographic Records)

12. Circulation

13. Circulation

14. Circulation … and Patron Records need only minimal information to be effective...

15. Circulation

16. Circulation

17. Circulation

18. Circulation Must be an ONLINE versus OFFLINE Activity.

19. Acquisitions

20. Acquisitions Key elements: Item Record (need not be extensive) …

21. Acquisitions

22. Acquisitions … Vendor Information …

23. Acquisitions

24. Acquisitions … and Account Information.

25.

26.

27. Cataloging

28. Cataloging Must be able to handle standard formats such as MARC and MARC Holdings as well as integrate non-MARC formats in certain situations (e.g. archival records)...

29. Cataloging Must maintain Authority Records in a standard manner...

30. Cataloging

31. Cataloging

32. Cataloging

33. Cataloging

34. Cataloging

35. Cataloging Must link with appropriate bibliographic utilities (e.g. OCLC and RLIN)

36. Cataloging

37. Serials

38. Serials Often the most complex automation task due to the periodic nature of serials and the labor intensive efforts for retrospective conversion of manual serial files.

39. Serials

40. Serials

41. Serials

42. Serials

43. Serials

44. Serials

45. Serials

46. OPAC

47. OPAC Many vendors remain, but there has been much consolidation in the industry in the past few years...

48. OPAC And interfaces have changed over the years …

49.

50. OPAC

51. OPAC

52. OPAC

53. OPAC

54. OPAC

55. Integration

56. Integration

57. Integration

58. Integration Record

59.

60. Selection

61. Selection Rapid Change - the average lifespan of an ILS is 3-5 years; vendors are consolidating and merging ...

62. Selection This rapid rate of change will have an impact on staff training, patron training, budgets, workflow -- in essence, all elements of your library work.

63. Selection With proper planning, the disruptions of incurred with implementing a new system can be minimized (but never eliminated!).

64. Conclusion

65.

Integrated Library Systems

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Integrated Library Systems