Apps and Tech Tools for Meeting Planners - Florida Meeting Showcase

•

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More than 50 applications and tech tools specifically selected to help meeting planners as they work through the Meeting Planning Cycle. Presentation at the Florida Meeting Showcase by Adrienne Bryant and Karen Emanuelson.

Business Technologie

Presented by
Adrienne Bryant &
Karen Emanuelson

PRESENTERS
Adrienne Bryant
Member Information & Database Manager,
Association of Florida Colleges
Committed to moving the
Tallahassee community forward
through emerging technologies,
both social and traditional
Karen Emanuelson
President,
Reciprocate LLC
Committed to combining marketing
vision, technology decisions and
overarching business knowledge to
create the best ROI

Lifecycle of Meeting Planning
Proposal
Inspiration&
Theme
Site
Selection
Invitations
Registration
Ticketing
List Mgmt
Site DesignSeating
Project
Mgmt
Time
Tracking
Check-In
Auction
Mobile
Follow-Up
KE

THE RIGHT TECHNOLOGY
Saves time Impresses bosses and attendees
KE

SCHEDULING A MEETING
• Doodle
• Microsoft Outlook
AB

TEAM WORK
• Screenr
• Jing
• Screencast-O-Matic
• Camtasia Studio
• ConferenceCalling
• Speek
AB

COLLABORATION
• Cloud Storage
– DropBox
– SkyDrive
• Free Conferencing
– Live Minutes
• Task Management
– Producteev
– Asana
AB

SITE SELECTION
• TechSpec - App
Site-inspection checklists
• Eventup.com
• BizBash.com
• Cvent.com/RFP Supplier Network
• MCVenues.com
AB

KE
Create
•contact forms
•online surveys
•invitations
INVITATIONS/REGISTRATION

TICKETING
KE
• EventBrite
• EventSpot
• Touchcode

SEATING
KE
•Auto seating
•Last minute changes
•Guest management
• Meal selection
• RSVPs
• Ticket type

PROJECT MANAGEMENT/COLLABORATION
• Trello - free
• Asana
• BaseCamp
KE

TIME TRACKING
KE
•Track Time
•Set Reminders
•Focus Time
•Invoicing
•Track Expenses
•Integrates with 50 apps

EXCITE – STARTING AT CHECK IN
KE
• Constant Contact
• Cvent
• Socialtables

EDUCATE
• Hybrid Events
– GoToMeeting
– GoToWebinar
– Cisco – WebEx
– AnyMeeting.com
– Skype
– Join.me
– Google Plus (G+) Hangout
• Presentation Tools
– Prezi
– Present.me
AB

ATTENDEE MATERIALS
• Google Docs
• DropBox
• SlideShare
KE

FOLLOW UP/ANALYTICS
KE
• SurveyMonkey
• Pathable - Online Communities
• Sherpa Solutions - Wi-Fi Tracking
• Scanalytics - Floor Sensor Pads

Now what?
KE
Needs
•What
technology
solutions
match my
event’s
goals?
Audience
•What
technology
solutions will
resonate
with my
attendees?
Budget
•What is
within my
budget?
Plan
•Determine
how all your
technologies
will sync

HOW TO KEEP UP
Blogs
• www.LizKingEvents.com/Blog
• www.JeffHurtBlog.com
• www.ConferencesThatWork.com
• www.EventManagerBlog.com
• http://blog.socialtables.com
• http://corbinball.wordpress.com
Email Newsletters
• BizBash Call Sheet
• SocialTables: The Insider
• BizBash
• Reciprocate LLC
KE
Magazines/Websites
• Meetings and Conventions
mcmag.com
• Exhibit Surveys
exhibitsurveys.com
• Associations Now
• Corbin Ball – corbinball.com

BE A HERO
We hope we shared some ideas with you that will let you
Adrienne Bryant
www.linkedin.com/in/abryant715
adriennebryant715@gmail.com
@adriennebryant
Karen Emanuelson
www.linkedin.com/in/karenemanuelson
kemanuelson@ReciprocateLLC.com
@KarenEman
KE
Presentation will be available on SlideShare
http://bit.ly/FMSApps13

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1. Presented by Adrienne Bryant & Karen Emanuelson

2. PRESENTERS Adrienne Bryant Member Information & Database Manager, Association of Florida Colleges Committed to moving the Tallahassee community forward through emerging technologies, both social and traditional Karen Emanuelson President, Reciprocate LLC Committed to combining marketing vision, technology decisions and overarching business knowledge to create the best ROI

3. Lifecycle of Meeting Planning Proposal Inspiration& Theme Site Selection Invitations Registration Ticketing List Mgmt Site DesignSeating Project Mgmt Time Tracking Check-In Auction Mobile Follow-Up KE

4. THE RIGHT TECHNOLOGY Saves time Impresses bosses and attendees KE

5. Old School New School KE

6. SCHEDULING A MEETING • Doodle • Microsoft Outlook AB

7. TEAM WORK • Screenr • Jing • Screencast-O-Matic • Camtasia Studio • ConferenceCalling • Speek AB

8. COLLABORATION • Cloud Storage – DropBox – SkyDrive • Free Conferencing – Live Minutes • Task Management – Producteev – Asana AB

9. PROPOSAL AB

10. INSPIRATION AB

11. ORGANIZATION AB

12. SITE SELECTION • TechSpec - App Site-inspection checklists • Eventup.com • BizBash.com • Cvent.com/RFP Supplier Network • MCVenues.com AB

13. INVITATIONS/REGISTRATION KE

14. KE Create •contact forms •online surveys •invitations INVITATIONS/REGISTRATION

15. TICKETING KE • EventBrite • EventSpot • Touchcode

16. LIST MANAGEMENT KE

17. EVENT DIAGRAM KE

18. SEATING KE •Auto seating •Last minute changes •Guest management • Meal selection • RSVPs • Ticket type

19. PROJECT MANAGEMENT/COLLABORATION • Trello - free • Asana • BaseCamp KE

20. TIME TRACKING KE •Track Time •Set Reminders •Focus Time •Invoicing •Track Expenses •Integrates with 50 apps

21. AUCTION KE • BidPal • 501 Auctions

22. EXCITE – STARTING AT CHECK IN KE • Constant Contact • Cvent • Socialtables

23. EXCITE - NAME TAGS KE

24. ENGAGE AB

25. EDUCATE • Hybrid Events – GoToMeeting – GoToWebinar – Cisco – WebEx – AnyMeeting.com – Skype – Join.me – Google Plus (G+) Hangout • Presentation Tools – Prezi – Present.me AB

26. ATTENDEE MATERIALS • Google Docs • DropBox • SlideShare KE

27. MOBILE AB

28. MORE MOBILE AB

29. FOLLOW UP/ANALYTICS KE • SurveyMonkey • Pathable - Online Communities • Sherpa Solutions - Wi-Fi Tracking • Scanalytics - Floor Sensor Pads

30. HOLISTIC SOLUTIONS KE

31. Now what? KE Needs •What technology solutions match my event’s goals? Audience •What technology solutions will resonate with my attendees? Budget •What is within my budget? Plan •Determine how all your technologies will sync

32. Synchronizing Apps KE

33. HOW TO KEEP UP Blogs • www.LizKingEvents.com/Blog • www.JeffHurtBlog.com • www.ConferencesThatWork.com • www.EventManagerBlog.com • http://blog.socialtables.com • http://corbinball.wordpress.com Email Newsletters • BizBash Call Sheet • SocialTables: The Insider • BizBash • Reciprocate LLC KE Magazines/Websites • Meetings and Conventions mcmag.com • Exhibit Surveys exhibitsurveys.com • Associations Now • Corbin Ball – corbinball.com

34. BE A HERO We hope we shared some ideas with you that will let you Adrienne Bryant www.linkedin.com/in/abryant715 adriennebryant715@gmail.com @adriennebryant Karen Emanuelson www.linkedin.com/in/karenemanuelson kemanuelson@ReciprocateLLC.com @KarenEman KE Presentation will be available on SlideShare http://bit.ly/FMSApps13

Apps and Tech Tools for Meeting Planners - Florida Meeting Showcase

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