Developing a plan for your staff to return to the office safely is cumbersome. Let us take the burden off you with this template. You can also watch a discussion on the strategy that went into creating the plan on our YouTube page: https://youtu.be/_VY8Uus2pjU

1. Return To Office
Action Plan For a Safe and Productive:
05-28-2020 Preparedness Guide To Illinois Phase 3

2. Agenda
• Facts vs. Reality
• Return To Office Overall Guidelines
• Safe Return To Office (RTO)?
• Interact with Vendors & Customers?
• Q&A

3. 3
Facts vs. Reality
• Facts are Facts but…Emotions are Driving us
• Covid-19: Are we really “in it” together?
• What is the reality, then?
• We each have our own set of challenges to overcome
• MotherG is recognizing that aspect
• We need to make sure the business remains stable
• We will follow our State Guidelines 

4. 4
Return To Office Overall Guidelines
• We will follow Illinois’ 5 steps Recovery Plan & Safety Guidelines
• We are preparing for Phase 3 (Effective for MotherG  Monday June 1st)
• We will adapt to our employee’s situations (Practical & Emotional)
• We are officially re-enabling our headquarters (Monday June 1st)
• We will maintain an occupancy of about 50% only (To keep Social Distancing)
• We will adapt to Guidelines & Situations changes
• We are expecting everyone to be back when our state plan hits Phase 4
• We are prepared if the state needs to return to SIP (Shelter In Place)

5. 5
Safe return to the Office?
• Occupancy goal  50%
• Team leads have worked an alternate schedule (Week A/B Home Office vs. Regular Office)
• We will accommodate special cases the best we can
• When coming back to the office Monday June 1st (Based on your A/B Week)
• You will have to be checked-in! (We will follow CDC Guidelines)
• Your temperature will be taken daily and logged / If at 100.4°F/38°C or above, you will be sent home
• Several questions will be asked about your exposure risks, you will be sent home if considered at risk
• You will be issued a safety kit with Masks/Sanitizers/Wipes/… (Kit will be replenished as needed)
• We will leverage all extra cubicles we have (Spread out!)
• Backdoor entrance is condemned until further notice!

6. 6
Safe return to the Office?
• Safety Guidelines in the Office
• Protection Mask are not required when sitting at your desk
• Protection Mask are required when circulating in the office
• Hands must be washed as often as possible throughout the day (Min. 20sec with soap)
• Social Distancing is strongly recommended (5-6 Feet)
• Restrooms usage
• Access to MNG restrooms will be limited to 1 person at a time (Signs at each entrance)
• Access to TTECH restrooms will be limited to 2 persons at a time (Signs at each entrance)
• Kitchen / Café usage
• Maximum of 2 people in the kitchen area at any given time (Self-Controlled – No Schedule)
• Maximum of 11 people in the Café area at any given time (Self-Controlled – No Schedule)
• 2 persons max per round table – The 4 tables will be separated
• 3 persons max at the high-top

7. 7
Safe return to the Office?
• Conference Rooms / Other Rooms Guidelines
• Virtual meetings are still advised
• Large conference room limited to 6 people only
• Orange room and room located across the large conference room are limited to 4 people only
• Interview rooms limited to 2 people only
• Small Collaboration area (Next to reception) limited to 2 people only
• Large Collaboration area (Huddle) limited to 4 people
• Deployment Room to 2 people only
• Warehouse will be limited to the WH managers only
• Practical use of above Rooms
• All extra chairs have been removed from rooms
• Wearing a face mask is not required in the above areas (Join remotely is you don’t feel safe)
• Social distancing and Common sense will apply (5-6 feet)
• Each of the above rooms will be sanitized after each use (Tracking sheet on the wall)

8. 8
Safe return to the Office?
• Headquarters Visitors Guidelines
• Visitors will be contacted prior to their visit (Form will need to be filled)
• Visitors will be checked-in the day of their visit (Temperature check / Exposure Risks questions)
• When using the Large Conference Room, same rules do apply (Max 6 people)
• Wearing Masks is not required except is client is wearing one (Then all participants do!)
• When visiting any other area than the large conference room, wearing a mask is required

9. 9
Safe return to the Office?
• When Visiting our Customers
• Several of our customers don’t allow on-site visits yet, but many do
• Prior to any on-site visit to a client site, we proceed with a pre-check call (Form to be filled)
• Pre-check call is aimed at defining safety measures in place as well as Exposure Risks
• Pre-check call is also aimed at identifying safety protocol required by client
• We will at least abide to our customers own Covid-19 protocol
• We also keep the right to enhance our safety measures when visiting (Masks, Gloves…)
• If customer’s protocol is insufficient or exposure risk high, we will adjust decision

10. 10
Summary - Q&A
• In Summary
• This plan is aimed at ensuring adequate safety to our employees, customers and visitors
• June 1st is officially the re-enablement of our headquarters
• We want YOU to be comfortable returning to the office – It’s a Process!
• We need to hold one another accountable!
• We are expecting everyone to be back when our state plan hits Phase 4
• We will send out another Survey in about 3 weeks to get Your feedback
• Don’t hesitate, ask questions!

11. 11
Safety Measures – Social Distancing

12. 12
Safety Measures – Social Distancing

13. 13
Safety Measures – Social Distancing

14. 14
Safety Measures – Social Distancing

15. 15
What will Happen if I am Sick or feel Sick?
Scenario A:
MotherG Employee feels sick but
Does not exhibit COVID-19 symptoms
MotherG Employee goes on
sick leave or works remotely depending
on the severity of the symptoms
MotherG Employee Return to Work
after getting better
Classic case of
sickness without
Covid-19 Symptoms

16. 16
What will Happen if I am Sick or feel Sick?
Scenario B:
MotherGEmployee:
• Goes home
• Informs their Team leads ASAP*
• Seeks medical care, and if deemed
necessary, gets tested for COVID-19
MotherG Employee
Does exhibit COVID-19 symptoms
Test is Negative Test is Positive
MotherG Employee:
• Goes/stays home
• Seeks medical care
• Informs their Team lead ASAP*
• Remains out of work for 14 days from
the date of the last positive diagnosis
• Does not return to work until cleared
by their medical care giver
MotherG Employee stays on
sick leave or works remotely depending
on the severity of the symptoms
MotherG Employee Return to Work
after getting better
Covid-19 Suspected
case with Symptoms
* In case of a suspected Covid-19 infection, a fast contact tracing analysis will determine the need to quarantine other employees

17. 17
Restore Illinois