Overview for the planning of the GSU annual Communication Arts Awards Ceremony.

1. Annual Communication Arts
Awards Ceremony
By: Madison Mullis, Kiely Anderson, Abby Smith, Morgan
McLemore, Emily Morris, Brandy McDonald-Johnson, Peter-Gai
Groves, Taylor Preston, & Ashley Cadely.

2. Theme
● Once Upon A Time In Comm. Arts
○ White/Gold/Dark Green color scheme
○ We want to embody a forest/fairytale vibe.

3. Goal & Objectives
● The goal of the event is to sell 100 tickets to students and profit $50 after
deducting the cost of the event through the silent auction and ticket sales by April
9, 2020.
● Objectives:
○ To increase audience awareness of the event among GSU communication
arts students.
○ To increase attendance of GSU communication arts students by 60% at the
event.

4. Strategies & Tactics
● Inform GSU communication arts students about the event.
○ Distribute marketing materials.
○ Table in Sanford to sell tickets.
○ Utilize social media to promote the event.
● Obtain donations for the silent auction from local businesses, alumni, friends,
family, faculty, etc.
○ Connect with local alumni to ask for donations.
○ Ask local businesses/friends/family/etc. for donations.
● Select quality, reasonably-priced food and beverages for the event.
○ Review menu/budget from last years event.
○ Research local caterers/vendors & compare prices.

5. Location/Date
● Black Box - Center of Art and Theatre
○ 233 Pittman Dr. Statesboro, GA.
● April 9th, 2020 from 5 - 7pm
○ We chose this time frame because our venue was not available for a later time slot.

6. Cost
● Our preliminary budget total was $307.96
○ That included the 10% buffer & 7% tax.
● We are charging $5 per ticket if you buy it before the event.
○ We will be tabling in Sanford for 4 weeks prior to the event to sell tickets.
● We are charging $7 per ticket at the door.
● Our budget will be comprised of the money we make from ticket sales and the
silent auction.

7. Silent Auction
Silent auction team has currently confirmed:
● 2 tickets to “Urban Rabbit Chronicles”
● Comm. Arts t-shirt
● Comm. Arts poster
● Hopeulikit BBQ package
● GSU swag bag from GSU Alumni Center
The team is currently reaching out to various other businesses for more donations.

8. Layout
● Attendees will enter the building and sign in with a group member.
● Awards will be distributed in the Black Box first.
● Attendees can enjoy refreshments after the awards.
● Attendees will also have the opportunity to bid on items in the silent auction
throughout the event.
● The event will be set up like this because we must be out of the Black Box by
6:30pm for theatre students to begin practice.

9. Set Up
● There will be signs directing attendees to the correct entrance.
● A sign-in table will be set up at the entrance for attendees & 2 group members
will be working it.
○ Attendees will be provided with a program & instructed to enter the Black Box and find a seat.
Introductions and awards will begin shortly. (5:30)
● The silent auction table will be on display throughout the entire event. Two group
members will be working that table.
● Refreshments & food will be set up in the back. It will be served after the awards
ceremony.
● Our group will be directing the venue the day of the event.

10. Questions/Comments/Suggestions?
● We would love to hear any ideas y'all have for us!