staffing, principles, need, stages , steps of staffing

1. STAFFING
Deblina Roy
2nd Year M.Sc Nursing
KGMU Institute of Nursing

2. OBJECTIVES
At the end of the discussion, group will be able to,
• Define staffing
• Understand the Meaning of staffing
• Enlist mission of staffing
• Explain philosophy of staffing
• Describe Importance of staffing
• Safe staffing
• Describe the nature of staffing
• Identify the Feature of staffing
• Enlist the Importance of safe staffing
• Describe the System approach to staffing
• Enlist the Components of staffing
• Discuss the Staffing patterns
• Enumerate Factors influencing staffing
• Discuss a research input regarding staffing .

3. INTRODUCTION

4. DEFINITION
It is a process of planning, employing and
developing human resources at different
levels of an organization for carrying out
the various managerial and other
functions required.

5. MISSION
1. To ensure maximum utilization of human
resources.
2. To discover & obtain competent personnel
for various jobs.
3. To ensure the continuity & growth of the
enterprise through adequate staffing.

6. 5. To be able to meet crisis/emergency
situations.
6. To deliver good quality of care & attain
job & patient satisfaction
7. To improve job satisfaction & morale of
the employees through objective
assessment.

7. PHILOSOPHY OF STAFFING
• Nurse administrator believes that
1. The knowledge & skill of the staff can
adequately fulfill the needs of the patient &
thereby ensure both job satisfaction &
quality care.

8. • Only professional trained nurses can
provide a high quality of patient care &
handle critically ill patients by providing
both technical & intrapersonal skills.

9. 3. A professional nurse cannot only treat
chronically ill patients, but also provide
health education & rehabilitative care,
which is more complex.

10. 4. Job quantification & analysis could be done
based on patient needs & doing assignments.

11. • 5. All sorts of nursing-related problems,
e.g. master rotation plan, duty roster,
etc., should be done only by nursing
heads.

12. 6. A staffing plan should be delegated to
each unit-level head nurse so that the
activities of each ward & details of each
shift are planned well.

13. IMPORTANCE OF STAFFING PATTERN
.

14. Utilization of
resources
efficiently
Makes stronger
organization
Efficient Human
Resources
Organizational
performance
Managerial functions
Achieve the objectives

15. Safe staffing
• safe staffing means that an appropriate staff
with a suitable mix of skill levels is available
at all the times to ensure the patient care
needs are met and are hazard free working
environment and working conditions are
maintained .
( International Council of Nurses)
• safe staffing is appropriate levels of
Registered nurses (RNs) to always meet the
care as per needs of the patients. (ANA)

16. Nature of staffing
• Staffing is staff centered
• It is applicable for all types of organization.
• It is concerned with all the categories of personnel from top
to operational levels.
• Its basic function of management ; like management also
needs the directing , organizing coordinating the controlling
functions.
• Manager in each level is engaged in performing the staffing
function.
• Staffing is a continuous activity as the manager is to guide
and train the subordinates and also evaluate their
performance.
• Each manager is required to have human relation skills in
performing the staffing functions.

17. FEATURES OF STAFFING:
• Staffing is management of manpower or
human resource.
• Staffing function is related to the
employment of nursing personnel of all
types.
• It includes various type of activities to get
the right type of nurses on the right job.
• It is concerned with the filling of various
type of positions or jobs in the nursing
organization with suitable nursing
personnel.
• Its every nurse managers Job.

18. Need for
staffing
Advancement
of knowledge
and
technology.
Specialization.
Increasing size
of the health
organization
Health
awareness
and
awareness
of consumer
rights
Shortage
of staff.
Emphasis
on human
relations
Occurrence
of major
crisis.

19. Importance of safe staffing
• RELATED TO THE PATIENTS:
Staffing leads to
lower patient mortality and morbidity.
Reduce incidents of adverse events
Shorten the hospital length of stay
Increase the patient satisfaction.

20. Importance of safe staffing
• RELATED TO NURSES :
• Safe staffing increases the nurse’s Job
satisfaction.
• It reduces the stress among the nurses and
the cases of Burn out .
• The absenteeism and the turn-over rates are
reduced.
• It has a positive impact on the continuity
and the quality of care by the nurses.

21. Importance of safe staffing
• COST OF CARE

22. System approach to staffing
Input Process Output
Controls and feedback

23. Components / steps of staffing
MONPOWER
PLANNING
JOB
ANALYSIS
RECRUTMENT
SELECTION
PLACEMENT
INDUCTION
AND
ORIENTATION
TRAINING AND
DEVELOPMENT
REMUNERATION
PERFORMANCE
APPRAISAL
PROMOTION AND
TRANSFER

24. Staffing pattern

25. Factors
effecting
staffing
pattern
Types of
nursing
services
Numbe
r of
patient
s
Standa
rd of
care:
Role
defined by
profession
Qualificatio
n and Job
specificatio
n
Supply
of the
person
nelPatient’
s
conditi
on
Fluctuatio
n of the
work load
Method of
assignment
Nursin
g unit
Suppor
ting
staff
Policies
Budget

26. NORMS & ACTIVITIES
• Recommendations of the Staff Inspection
Unit.
• Recommendations of the Patient
Classification System.

27. Nurse staffing, burnout, and health
care–associated infection
published online : NCBI HHS
Jeannie P. Cimiotti, Linda H. Aiken, Douglas M. Sloane, Evan S. Wu,
• Background
• Each year, nearly 7 million hospitalized patients acquire infections while being treated for
other conditions. Nurse staffing has been implicated in the spread of infection within
hospitals, yet little evidence is available to explain this association.
• Methods
• We linked nurse survey data to the Pennsylvania Health Care Cost Containment Council
report on hospital infections and the American Hospital Association Annual Survey. Examined
urinary tract and surgical site infection, the most prevalent infections reported and those
likely to be acquired on any unit within a hospital. Linear regression was used to estimate the
effect of nurse and hospital characteristics on health care–associated infections.
• Results
• There was a significant association between patient-to-nurse ratio and urinary
tract infection (0.86; P = .02) and surgical site infection (0.93; P = .04). In a multivariate
model controlling for patient severity and nurse and hospital characteristics, only nurse
burnout remained significantly associated with urinary tract infection (0.82; P = .03) and
surgical site infection (1.56; P < .01) infection. Hospitals in which burnout was reduced by
30% had a total of 6,239 fewer infections, for an annual cost saving of up to $68
million.
• Conclusions
• We provide a plausible explanation for the association between nurse staffing and health
care–associated infections.
• Reducing burnout in registered nurses is a promising strategy to
help control infections in acute care facilities.

28. Summary

29. ANY QUESTION

30. CONCLUSION
• Staffing is one of the most important
activities of the administration it decides
who, when, how ,where will do what type of
work for the organization. the staffing
decides how efficiently the organization will
be able to achieve the desired outcomes

31. REFRENCE
• 1. I Clement. Management of nursing services and education.1st
ed. Elsevier; New Delhi,2011:Pp-47-53,143-47
• Vasavanthappa BT. Nursing Management and administration. 6th
ed. Jaypee brothers medical publishers;New Delhi, 2010.Pp-78-
84, 145.
• Hospital Nurse Staffing and Quality of Care | AHRQ Archive
available from:
https://archive.ahrq.gov/research/findings/factsheets../nursesta
ffing/nursestaff.html
• Jeannie P. Cimiotti, Linda H. Aiken, Douglas M. Sloane, Evan S. Wu.
Nurse staffing, burnout, and health care–associated infection.Am J
Infect Control. 2012 Aug; 40(6): 486–
490.doi: 10.1016/j.ajic.2012.02.029 available from:
https://www.ncbi.nlm.nih.gov/pmc/articles/PMC3509207/.
• Vati J. Principles and practice of the nursinf management and
administration. 1st ed . jaypee brothers medical publishers ;New
Delhi, 2013Pp-218-27.
• Lucita M. Nursing: practice and public health administration . 2nd
ed . Elsevier ; New Delhi, 2013 Pp-57-63

32. THANKYOU