1. Module 6:
Administering Printer
Resources

2. Overview
 Introduction to Administering Printers
 Managing Printer Permissions
 Managing Printers
 Managing Documents in the Print Queue
 Administering Printers by Using a Web Browser
 Best Practices

3.  Introduction to Administering Printers
 Printing Components
 Sharing a Printer
 Locating Printers for Administration

4. Printing Components
Printer Driver
Printer Word.doc
Print Server
Print Command
Word.doc
Print Device

5. Sharing a Printer
HP LaserJet 4Si Properties
General Sharing Ports Advanced Security Device Settings
HP LaserJet 4Si
Not shared
Shared as: HPLaserJ
List in the Directory
Drivers for different versions of Windows
If this printer is shared with users running different versions of
Windows then you will need to install additional drivers for it.
Additional Drivers...
OK Cancel Apply

6. Locating Printers for Administration
Find Printers
File Edit View Help
Find: Printers In: nwtraders Browse...
Printers Features Advanced
Find Now
Name:
Stop
Location:
Clear All
Model:

7.  Managing Printer Permissions
 Introduction to Printer Permissions
 Assigning Printer Permissions
Permissions

8. Introduction to Printer Permissions
Permissions
Print
Permissions
Manage Documents
Permissions Manage Printers
 Allow or Deny Printer Permissions

9. Assigning Printer Permissions
HP LaserJet 4Si Properties
General Sharing Ports Advanced Security Device Settings
Name Add...
Everyone
Remove
Creator Owner
Administrators (NWTRADERSAdministrators)
Server Operators (NWTRADERSServer Operators)
Print Operators (NWTRADERSPrint Operators)
Permissions: Allow Deny
Print 
Manage Printers
Manage Documents
Advanced...
OK Cancel Apply

10.  Managing Printers
 Assigning Forms to Paper Trays
 Setting a Separator Page
 Pausing and Restarting a Printer
 Setting Priority and Printing Time for a Printer
 Redirecting Documents to a Different Print Device

11. Assigning Forms to Paper Trays
HP LaserJet 4Si Properties
General Sharing Ports Advanced Security Device Settings
HP LaserJet 4Si Device Settings
Form To Tray Assignment
Auto Select: Letter
Upper Paper Tray: Letter
Manual Paper Feed: Letter
Lower Paper Tray: Letter
Envelope Feeder: Letter
Font Substitution Table
Installed Font Cartridge(s)
Slot # 1: Not Available
Slot # 2: Not Available
Page Protection: Off
External Fonts…
Installable Options
Printer Memory: 2MB
Duplex Unit (for 2-Sided Printing): Installed
OK Cancel Apply

12. Setting a Separator Page
 Contains Printer Commands
 Identifies and Separates Printed Documents
 Switches Print Modes
Separator File
Function
Name
Sysprint.sep Prints a page before each document
Pcl.sep Switches the printing mode to PCL
Pscript.sep Switches the printing mode to PostScript
Sysprtj.sep Uses Japanese characters

13. Pausing and Restarting a Printer
 Pause Printing to Temporarily Stop All Documents
 Clear Pause Printing to Resume Printing
 Cancel All Documents to Delete All Documents
HP LaserJet 4Si
Printer Document View Help
Status Owner Pages Size
Connect
 Set As Default Printer
Printing Preferences…
Pause Printing
Cancel All Documents
Sharing
Use Printer Offline
Properties
Close

14. Setting Priority and Printing Time for a Printer
HP LaserJet 4Si Properties
General Sharing Ports Advanced Security Device Settings
Always Available
Available from 12:00 AM To 12:00 AM
Priority: 1
Driver: HP LaserJet 4Si New Driver...
Spool print documents so program finished printing faster
Start printing after last page is spooled
Start printing immediately
Print directly to printer
Hold mismatched documents
Print spooled documents first
Keep printed documents
Enable advanced printing features
Printing Defaults... Print Processor... Separator Page...
OK Cancel Apply

15. Redirecting Documents to a Different Print Device
HP LaserJet 4Si Properties
General Sharing Ports Advanced Security Device Settings
HP LaserJet 4Si
 New Print Device Print to theUse the Same Printer Driver
Must following port(s). Documents will print to the first
free checked port.
Port Description Printer
LPT1: Printer PortPrinter HP LaserJet 4Si
Ports
LPT2: Printer Port
LPT3: Printer Port Available port types:
COM1: Serial Port
Local Port
COM2: Serial Port
Standard TCP/IP Port
COM3: Serial Port
COM4: Serial Port
Add Port... Delete Port Configure Port...
Enable bidirectional support Port Type...
New New Port... Cancel
Enable printer pooling
OK Cancel Apply

16.  Managing Documents in the Print Queue
 Pausing, Restarting, and Canceling a Document
 Setting Notification, Priority, and Printing Time

17. Pausing, Restarting, and Canceling a Document
 Pause to Temporarily Stop the Document
 Resume to Continue the Document
 Restart to Start the Document from the Beginning
 Cancel to Delete the Document Before It Prints
HP LaserJet 4Si - Paused
Printer Document View Help
DocumentPause
Name Status Owner Pages Size
Doc1 Resume Paused - Restarting Administrator
Doc1 Restart Paused Administrator
Cancel
Properties
2 document(s) in queue

18. Setting Notification, Priority, and Printing Time
Printer1 Properties
General Layout Paper/Quality
Document
Size: 24 bytes
Pager 1
Datatype: NT EMF 1:008
Processor: winprint:
Owner: Administrator
Submitted: 2:06:18 PM 5/10/98
Notify: Administrator Notification
Priority
Priority Lowest Highest
Current priority: 56
Schedule
No time restriction
Print Times
Only from 12:00 AM To 12:00 AM
OK Cancel Apply

19. Administering Printers by Using a Web Browser
 Print Server Must Have Internet Information Services
Installed
 Administer Printers from Any Computer Running a Web
Browser
 Customize the Interface
 Create a Summary Page of All Printers and Status
 Report Real-Time Print Device Data

20. Best Practices
Ensure That a Printer Administrator Is Always Available
Use Separator Pages for Printers with Multiple Users
Assign Restrictive Permissions for High Security Printers
Use a Web Browser to Simultaneously View Status of All Printers

21. Review
 Introduction to Administering Printers
 Managing Printer Permissions
 Managing Printers
 Managing Documents in the Print Queue
 Administering Printers by Using a Web Browser
 Best Practices