Enterprise Content Management Drives Cost Reduction
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The document discusses how an enterprise content management (ECM) system can provide benefits such as automating manual processes, improving collaboration, and increasing efficiency. It notes specific ways ECM can save time by avoiding lost documents and make information easily shared. The document also provides examples of potential cost savings and ROI figures from other organizations that implemented ECM software. It recommends ECM as a solution to achieve benefits like raising the bottom line with a small, incremental investment and quick ROI.
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Enterprise Content Management Drives Cost Reduction
- 1. Enterprise Content Management Identifying and Addressing New Areas of Cost Reduction How to use this PowerPoint template: 1. Insert these slides onto your company template. 2. Update metrics where noted. When finished, delete all instructions.
- 2. Our Top Areas for Immediate Revenue Impact How Things Work Now After Implementing ECM Software Manual, time-intensive paper shuffling Automated filing, routing, approval and more Lost and misfiled documents keep staff from having insight into processes Better decision-making around issues that impact our bottom line Information silos prevent collaboration Scalable across teams, making information easy to share Continually increasing operating costs Low risk, moderate investment with quick ROI
- 3. ECM Has a Rapid ROI Investment Incremental Revenue • ECM software = $<insert value>/month • Services = $<insert value>/month • Estimated incremental revenue = $<insert value> = Incremental revenue – monthly cost Monthly cost <insert value> - <insert value> <insert value> ROI = = <insert value>% Replace the numbers on this slide, then remove this box.
- 4. • Instantaneously answer information requests from auditors, clients and customers • Keep track of documents that must be viewed and signed by other personnel • Use time more wisely Save Time Employees spend 20% of their day looking for information in hardcopy documents and only find what they need 50% of the time.
- 5. Increase Efficiency Staff Efficiency as a Percentage of Revenues* Business size (annual revenue) Back-office staff costs as a percentage of annual revenue Efficiency Savings $500k 24% ($120,000) 4.8% ($24,000) $1 million 27% ($270,000) 5.4% ($54,000) $4 million 23% ($920,000) 4.6% ($184,000)
- 6. • 5-year ROI of 404% (IDC) • 50% of organizations see payback as early as 6 months (IDC) • $1-5 savings per document after implementation (EDI Group, Ltd.) • 40% document-related cost reduction (Gartner) Raise the Bottom Line
- 7. • Access documents from desktop, laptop, smartphone or tablet • Integrate seamlessly with our website • Balance accessibility and security Increase Collaboration
- 8. • Recapture lost hours • Reduce overhead expenses • Increase profitability • Improve service levels Automate Processes
- 9. Source: IOMA The average cost of processing an invoice in an environment with a low level of automation can be up to 20 times greater than in an environment with a high level of automation. The Value of Accounts Payable Automation
- 10. Source: The Aberdeen Group The average cost of processing an expense report in an environment with a high level of automation is 39% lower than in an environment with a low level of automation. For an organization processing 1,000 expense reports monthly, that’s an annual savings of $97,680. The Value of HR Automation
- 11. Investment Area Potential Investment Needs ECM Software • A new system for creating, storing and managing electronic documents Computing and Network Technologies • Additional scanners • Mobile devices • Data storage systems Process Integration • Needs analysis and application design • Development and testing • Rollout Training • Online or in-person training resources for employees and other users Shared Services • Realigning work functions to take advantage of the efficiencies and cost savings enabled by electronic documents and automated workflows Potential Investment Requirements
- 12. These are suggested stages for implementing an ECM project. Replace as you see fit, then remove this bar. Stage 1 Stage 2 Stage 3 Today 6 months Next Steps Stage 1 Stage 2 Stage 3 Select a Vendor • Industry expertise • Functionality • Community • Educational resources Planning • Where to start? • Metadata/ templates • Folder structure • Workflows • Integrations Implementation • Build out folders, templates and workflows • Testing • Training • Go live
- 13. Populate ROI value, then delete this bar. Summary Benefits Solution ROI • Save time • Increase efficiency • Raise the bottom line • Increase collaboration among departments and customers • Automate important processes like HR, A/P and more • Adopt ECM technology • Make better use of existing applications • Estimated ROI: <insert value>% • Large potential benefits with small incremental investment
- 14. • Launched in 1987 • 34,000+ worldwide installations • 300 employees in 9 offices • 20% Growth annually • Microsoft Gold Certified Partner • 94% client satisfaction rate Laserfiche ECM software builds on existing business processes, making them smarter, faster and more efficient. Microsoft Gold Partner Featured in ECM MQ “2013 Leader in ECM” “Company on the move” “Outstanding Pick”
Notes de l'éditeur
- Begin with an executive summary that briefly states the problem or opportunity, describes how you plan to address it, and explains why your solution is sensible and its expected ROI.
- Begin with an executive summary that briefly states the problem or opportunity, describes how you plan to address it, and explains why your solution is sensible and its expected ROI.
- Laserfiche estimates a 20% time savings based on filing and retrieval efficiencies, eliminating misfiling and workflow efficiencies. Increased efficiency, as well as greater staff productivity, can save up to 6,000 hours annually, or 2.4 full-time staff positions. Document management can help your organization increase productivity and efficiency with: • Intelligent search methods that support searching with any criteria you have available. • Streamlined document distribution and improved accountability with automated workflow routing and notification. • Reduced labor and clerical mistakes with automated OCR and indexing. • Management of your entire organizational archives from your desktop computer. • Minimizing lost documents. • Creating copies and distributing documents as simply as sending an email. Document management provides staff with immediate access to the information that allows them to make better decisions about issues that impact your organization’s bottom line. With document management, your employees will be able to support their work processes, work more efficiently, collaborate more effectively and make better-informed choices—dramatically increasing productivity while accelerating the pace of business.
- Document management solutions with an automated workflow component allow for more efficient work processes. A workflow solution enables automated document routing that saves time and money by reducing photocopying, hand delivery and lag time between stakeholder approvals. A quality workflow solution doesn’t treat your staff as stations along an assembly line, but as crucial gatekeepers to ensure a steady flow of relevant and current information. A workflow solution allows your organization to: • Design rules-based routing systems to streamline document-handling procedures. • Copy and move documents using routing services and your computer network. • Automatically notify staff and supervisors when certain events take place. • Monitor user activity, guaranteeing efficiency and project completion while enabling enhanced staff efficiency reporting.
- Give a high level description of the solution. For an ECM project, specify which business processes it will affect and which costs it will eliminate or reduce.
- According to research from The Aberdeen Group, the average cost to process a single expense report is $20.65. But for organizations with visibility, the average cost is $12.51, or 39% lower. For a mid-market organization processing 1,000 expense reports per month, that’s an approximate annual savings of $97,680.
- Summarize the costs and benefits, and restate the ROI.