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The state land cadastre of belarus moving forward
1. The State Land Cadastre of Belarus:
Moving Forward
Permanent Committee on Cadastre in the European Union
Plenary Meeting under Polish Presidency
21-22 November 2011, Warsaw, Poland
Anastasiya Kudryakova
2. The Structure of State Land Cadastre
• a system of organized legal and spatial data concerning ownership, the way
of use, quality and distribution of lands and land parcels.
State land
Cadastre
State Land
Cadastre
Municipality
Register
Land Recourses
Register
Value RegisterPrice Register
Real Property
Register
Address
Register
Geoportal
The borders of the municipalities
and territorial units
Attributive and spatial Information
of legal significance
Addresses of the registered
real estate objects
All kinds of spatial information
Prices of all contracts recorded
In the property register
Results of the market and
cadastral valuation
3. Institutional structure of State Land Cadastre.
National Cadastral Agency
State
Property
Committee
Scientific and
educational
organizations
Registration
organization
Cartography
and geodesy
organizations
Valuation
organization
Surveying
organization
Registration
organizations
Surveying
organizations
Valuation
organizations
I State body II National level III Local level
Responsibilities: handling of all resources of SLC except Geoportal;
enterprises registration;
technical inventory of the most important and extensive objects;
development of all kinds of the registration software;
National Cadastral Agency – republic organization
for real property registration
integrity monitoring;
development of the registration, inventory and valuation methodology;
market and cadastral valuation;
dissemination of cadastral information via web-resources
4. The Real Property Register structure
Real Property
RegisterLocal
registers
Central register
Registrars’
register
Inventory
register
Registration files
Street
register
Cadastral
map
Mortgage
register
5. The registration dynamics
0
500000
1000000
1500000
2000000
2500000
2005 2006 2007 2008 2009 2010 2011
Amount of registered objects 2005-2011
Land parcels
Buildings
Apartments
The total share of the registered
objects
Land parcels
1 609 790
Buildings
1 880 912
Apartments
2 138 706
about 60% from
the total
assumed number
about 70% from
the total assumed
number about 70% from
the total assumed
number
2000 – the system of the registration
organizations is created
2002 – The Law on the Registration of
the Real Property Objects, Rights and
Transactions is adopted
2004 – registration is digitized, all registration
agencies use registration software
tool NKA_NET
2005 – the first register web-service is
set in operation
2006 – the digital documents exchange
was 1st established
2008 – address register is created
2010 – NKA_RESTRICTIONS
Important dates of the past
6. The registration circle. One-stop-shop in action
Land allotted and
building constructed
Application
submitted
Front-office
Registrar
Necessary
docs ordered
Municipality
Inventory
department
Land survey
Back-office
Registration
record created
Registration
certificate
Owner
7 working days
+ extra documents
Around 900 active registrars
Around 2 000 000 applications
executed every year
More than 1 000 per year for 1
registrar
Digital documents exchange
NKA_E_SERVICES,
NKA_RESTRICTIONS
Notaries
Municipalities send a digital query
(simple electronic message) and get
in response different kinds of extracts
form the register (digital documents)
Courts send a query (simple
electronic message) with the decree
attached (digital document) and get in
response restriction registration
certificate (digital document)
7. Registrar’s workstations
Local server
NCA central servers
The registration technology
Local admin
NCA IT-
department
Local
database
Local server
Central
database
Totally about 125
local databases
all updates are
sent in 125 places
All local databases
are copied daily
in order to update
central register
Web-server
Internet
Local admin
Local
database
Oracle “client-server” technology
VPN
8. Quality monitoring system
I. Methodology and examination
II. Software tools (database integrity control)
1. The set of methodological documents is
developed and upgraded constantly
2. Every registrar has to attend courses
and to pass qualification attestation every
3 years (as a result can be disqualified
for some period or fired)
3. Every 3 years the registration quality
of every registrar is checked and his personal
integrity level calculated
1. Special scripts find the mistakes in the register
according to the set criteria(spelling mistakes, incomplete
subject data, unstructured addresses unacceptable
combination of right an subject etc.). The mistakes
are corrected either manually or automatically
2. Web-site www.nca.check.by
Cumulative information on the register database integrity
control (statistical reports, agencies’ and registrars’
(integrity rates, information about control criteria etc.)
Examples:
Dates
of birth:
x> 1900 1990>x>1850 x<1850
Sounds real
(OK)
Probable
mistake. Check
if it’s right
Definitely a mistake.
Should be corrected
obligatory
Building
stories:
X<30 30<x<50 X>50
Sounds real
(OK)
Probable
mistake. Check
if it’s right
Definitely a mistake.
Should be corrected
obligatory
www.nca.check.by
10. E-Services. Gzk.nca.by, oz.nca.by, NKA_REMOTE
www.gzk.nca.by
365 clients 13 000 queries/month
Clients:
• Banks
• Realters, valuers, REM-organizations
• Architectural and construction companies
• Land surveys
•Municipalities
• Investment and law firms
•etc.
www.oz.nca.by
8 clients
140 queries/month
Technology Kind of data Digital
documents
Users Extraterritoriality Real – time
regime
Charge
gzk.nca.by Web-service Object No Any that
conclude
a
contract
Yes Yes Yes
oz.nca.by Web-service Object +
Subject
Yes State Yes Yes No
NKA_REMOTE Client-Server Object +
Subject
No State Yes Yes No
NKA_REMOTE
460 clients
260 000 queries/month
11. E-Services. Pr.nca.by, vl.nca.by
http://pr.nca.by
Standard queries
Real property price data
Conclusion of
the real
property
transaction
Real property
register
Price register
Property right
transfer
registration
More than 200 000 queries/year
Special queries
Data for research
and valuation
Value maps
Real estate market
analysis reports
Cadastral
valuation
results
Market
valuation
results
Value register
Price register
http://vl.nca.by
More than 300 000 queries/year
12. E-Services. Ate.nca.by, Municipality register
web-system
Municipality register contains legal and spatial information
about municipalities and other territorial entities (including their
borders). The register archive is totally digitized. Now land
surveys send the registration files as a digital document
the one can get legal data about the
certain municipality
• Only text information
• Can be used by anyone who concludes a
contract
23 clients, 63 queries/month
(small number of clients because we don’t have
full data on the municipality borders, but now
this is obligatory so the situation will change)
Essential upgrade of ate.nca.by.
• Spatial information. The municipalities
are positioned on the map
• Authorized users have access to the
registration files digital archive
• Wider range of search criteria
• Municipality history is also available
Thematical maps
Valid borders
and history
Statistical reports
and shp-files
Municipality register web-system
www.ate.nca.by
13. E-Services. “АИС РЗО”,“NCA-Expert”
NCA-Expert
Analytical database that contains the
knowledge accumulated by NCA legal
experts during the years of practice,
so you don’t have the money to
consult a specialist.
It includes:
• legal library (all necessary legal acts
and methodological documents)
• questions and answers
• chat (a possibility to discuss the
problem with the NCA specialist)
• projects of the documents to be
adopted
Valuers
web
Digital
archive
АИС РЗО
database
web
Digital
document +
metadata
web-
service
End
users
14. Problems and Perspectives
95
14
10
6 4
0
10
20
30
40
50
60
70
80
90
100
2008 2009 2010 2011 2012
The history of Doing Business rank
rank
…Still there is a lot to improve:
1. Paper archives
2. Distributed database, 125 local registers
3. Territorial principal of registration
4. Mainly paper turnover
5. Mainly personal application
6. Lack of cartographic material and available
spatial information
1. Week marketing and commercialization
2. Lack of the state recourses interoperability
The real property registration system development program (2009-2013)
• real-time regime registration using “thin client” technology
• digital archives
• extraterritoriality principle
• brand-new security system
• interconnection between state informational resources
• geoportal
15. Digital archives
Advantages:
• Less time to access
the documents
• Less space for the
archive
• Less paper (don’t have
to make copies or print
out e-documents)
• Can provide the digital
copies of the docs (e.g.
to courts)
• Don’t have to form the
registration file with your
own hands
E-documents
Paper
documents
E-mail
(state
organizations)
NKA_NET mail
ApplicantsApplicants
Scanning
Signing
metadata
creation
Lotus Notes
metadata
Digital
docs
Test exploitation
Only new files
And submitted docs
16. Extraterritorial registration
Today routine:
only personal application!
Minsk
Minsk
Grodno
Obstacles:
Legislation
Distributed database
Stopgap:
Applicants@Minsk
registrar@Minsk
(checking the docs
and filling the application)
Paper or digital docs
Mail or e-mail
registrar@Grodno
(registering)
Registration
certificate
Newly created land parcels
registration:
Applicants
Surveyor
(preparing surveying file
and filling the application)
Geoportal registrar
(accessing the docs
and registering)
Registration
certificate
Minsk
18. NKA_RH
Inventory register automation
Engineer Measurements AutoCAD
Inventory
register
Property
register
Technical
passport
• Inventory data is easily accessible and searchable
• Will be automatically loaded to NKA_NET3
and upgraded if necessary
• More efficient statistical data
