Good Stuff Happens in 1:1 Meetings: Why you need them and how to do them well
Edinburgh University H&S presentation
1. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
What is Levima?
2. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
WHO IS LEVIMA
• Island GIS Ltd (Graduates of Msc in GIS, School of Geosciences, 2003)
• Mobile Healthcare Networks Ltd (MHN) (Informatics, 2003)
COLLABORATION IN DEVELOPMENT
• Edinburgh University International Office
• Health and Safety Department
• External consultancy / advice
3. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
REQUIREMENTS
• Duty of Care obligations
• Travel risk assessment and authorisation
• Centralised itineraries & communication
• Locate travellers in an emergency situation
• Track without “Tracking”
• Technology platform independent
4. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
MODULAR WORKFLOW
User Group Administration overview
Risk Itinerary
Authorisation Check-in
Assessment builder
REPORTING TOOLS
5. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
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6. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
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7. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
Live traffic
8. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
Live Weather
9. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
Visualise your
destination
10. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
Risk Itinerary
Authorisation Check-in
Assessment builder
11. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
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12. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
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13. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
Risk Itinerary
Authorisation Check-in
Assessment builder
14. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
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15. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
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16. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
Risk Itinerary
Authorisation Check-in
Assessment builder
REPORTING TOOLS
17. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
18. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
QUESTIONS ANSWERED
• “Duty of care” considered at each stage of the workflow
• Quickly locate and communicate with staff
• Flexible itinerary access planning and sharing
• Knowledge sharing not tracking
• Technology independent - Check-in by any means
• Reporting – create value from you own data
19. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
Behind the Scenes…
20. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
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2010/11 WORK IN PROGRESS 2012
21. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
Challenges:
• Check-in must be simple intuitive (Mobile, internet, manual, email)
• Added complexities with international travel - Contingency
(Time-zones, internet/telecoms access)
• A workflow for all - modular flexibility and user groups
• Crowd sourcing and on-going improvements
22. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
Looking ahead
• Advanced reporting tools
Advanced budget/travel expenses management
• Risk assessment standards
Integration with Visa / Health information
• Improved itinerary
• Improved communications
• Student travel / study abroad module
23. The University of Edinburgh
Health and Safety and International Travel Conference
20th September 2012
QUESTIONS:
Please visit us for a live demo
Or contact us
Paul Edmunds (paul@levima.com)
Mike Sammels (mike@levima.com)
Tom Denman (tom@levima.com)
+44 (0) 131 667 5454
1-2 Sciennes Gardens, Edinburgh, EH9 1NR
Notes de l'éditeur
Link to videoInternational Office, Island GIS, MHN, HSE department
Island GIS - Geo-Information services company specialising in risk management solutions for Heath, Safety and the Environment MHN - Award winning technical development company who have provided innovative solutions to the Healthcare industry. Levima is not just another app, it has been carefully developed in close collaboration with a Russell Group University who have put an emphasis on their duty of care responsibilities when sending staff and students around the world. With a tried and tested workflow Levima can provide a structure to any USER feedback
Existing workflowConsidered risk – book insuranceMultiple travel agencies / independent bookings / Corporate memoryPre empting problems - Travellers must check-in as a trip progresses - car accidentChanging circumstances and communication during an emergency event (Ash cloud, Political)People do not like being tracked What if all technology fails – Contingency planning
Modular workflowFlexibilityManage by group structureOverall Administration
Overview of all risks
Itinerary builder – ease of use Building up a corporate memoryTravel legs, AccommodationActivities
Sharing the informationHard copy requirementTeam calandarsReplication – repeat trips
CommunicationsCheck-in (Mobile/Email )Email all travellers (alerts, emergency info)Contingency if tech fails - alerts sent out to administrators how will try to make contact.
All info at one click
ReportingFuture trip planning Return on Investment Travel risk reports – Budgetary requirementsCarbon footprint reports – group or university-wide