The thought of a paperless office has been around nearly as long as computers and the Internet. Practice management software makes a practically paperless office possible.

1. Going Paperless
With Law Practice
Software
Presented by:
LexisNexis
http://www.lexisnexis.com

2. Going Paperless
n The thought of a
paperless office has
been around nearly as
long as computers and
the Internet.
n Practice management
software makes a
practically paperless
office possible.

3. Before The
Paperless Office
n Do paperless offices make good business sense?
n Yes! Paper documents are inefficient.
n The manpower involved in sorting, filing, re-filing,
misfiling and searching for misfiled documents can
become astronomical.

4. Early Electronic Documents
n Early electronic documents had problems too.
n Large files were problematic when emailed and
often bogged down network servers.
n Because there was no longer an original, changes
were untraceable and an audit trail was muddled.
n Attorneys often worked off old copies so it was
nearly impossible to carry changes over from one
version to another.

5. Modern Practice
Management Software
n Modern practice management software eliminates
these problems.
n A single, electronic document is stored on the law
firm’s server.
n Changes are made to a single source so there’s no
danger of parallel versions.

6. Document Distribution Methods
n There are a couple methods of distribution for
electronic document review.
n The simplest is the hot potato method. A document
is passed from person to person on a distribution
list. Changes are easy, but this can take a long
time to complete because changes are made one at
a time.
n Another method is known as the wide net. When
using this method, reviewers edit the document
and sign off simultaneously. This can be faster, but
it can be problematic if two people request
conflicting changes.

7. Advantages Of Practice
Management Software
n Advanced law practice software automates quite a few
document management tasks, reduces errors and
improves audit trails.
n Documents are scanned, automatically named, stored in
the proper folder and distributed to applicable recipients.
n Changes are easily tracked and the original is safely
stored away.
n All modifications are made through the practice
management software.

8. Benefits To The
Paperless Office
n A paperless office means:
n No more misfiled
documents.
n Document searches can
be done in minutes or
seconds instead of days.
n Electronic files are more accessible.
n Electronic files are more secure.

9. Law Practice Software
n Features such as document
control, automated
distribution and access
permission have made the
paperless legal firm a
reality.
n The law practice software that makes this possible
is available to practices of all sizes.

10. About LexisNexis
n LexisNexis is a leading provider of content-
enabled workflow solutions designed specifically
for professionals in the legal, risk management,
corporate, government, law enforcement,
accounting and academic markets.
n Its software, such as law practice software and
legal billing software, can help make the paperless
legal practice a reality.