Time management

TIME MANAGEMENTTIME MANAGEMENT
TIMETIME
THE FOURTHTHE FOURTH
DIMENSIONDIMENSION

Time is aTime is a NON RENEWABLENON RENEWABLE
RESOURCERESOURCE..
Once it is gone, it is gone.Once it is gone, it is gone.
YOU WILL NEVERYOU WILL NEVER
SEE THISSEE THIS
MOMENT AGAIN.MOMENT AGAIN.

DID YOU EVER ASKDID YOU EVER ASK
YOURSELF?YOURSELF?
1. AM I MAINTAINING A BALANCE BETWEEN
WORK AND LEISURE?
2. AM I WASTING MY TIME IN SOME
UNDESIRABLE ACTIVITY?
3. CAN I UTILISE THIS MOMENT IN MORE
PRODUCTIVE WAY?
4. AM I SAVING MY TIME FOR FUTURE?
5. AM I FEELING GOOD ABOUT THE WAY I AM
SPENDING MY TIME?
6. AM I TIME SENSITIVE?

WORK AND LEISUREWORK AND LEISURE
WORK TIMEWORK TIME >> LEISURE TIME (AllLEISURE TIME (All
work and no play, makes jack a dullwork and no play, makes jack a dull
boy)boy)
WORK TIMEWORK TIME << LEISURE TIMELEISURE TIME
WORK TIMEWORK TIME == LEISURE TIME (aaalllllLEISURE TIME (aaalllll
eeejjj wellll)eeejjj wellll)

What’s your “LQ”What’s your “LQ”
Leisure Quotient?Leisure Quotient?
 Sometimes we justSometimes we just
don’t realize howdon’t realize how
much time wemuch time we
spend in nonspend in non
productive ways.productive ways.
 Here are someHere are some
examples ofexamples of
leisure:leisure:
 Visiting betweenVisiting between
classesclasses
 Listening to CD’sListening to CD’s
 Watching TVWatching TV
 DaydreamingDaydreaming
 What others canWhat others can
you think of?you think of?

Finding your LQFinding your LQ
 For the next week, keep aFor the next week, keep a
close record each day ofclose record each day of
how much time you spendhow much time you spend
on leisure activities.on leisure activities.
 Divide this number byDivide this number by
960* minutes to get your960* minutes to get your
“LQ”.“LQ”.
– *960 minutes equals 16*960 minutes equals 16
waking hours per day.waking hours per day.
– Leisure activities areLeisure activities are
important to help youimportant to help you
recharge, but too muchrecharge, but too much
can be detrimental.can be detrimental.

Time ManagementTime Management
1 The Present1 The Present
2 86,4002 86,400
3 Tick When I Should Tock?3 Tick When I Should Tock?
4 Am I Working My “A’s” Off?4 Am I Working My “A’s” Off?
5 Conquer Procrastination5 Conquer Procrastination
6 Pacing6 Pacing
7 Take the Offensive With a Planner7 Take the Offensive With a Planner
8 Be Realistic in your Expectations8 Be Realistic in your Expectations
9 Is The Jar Full?9 Is The Jar Full?

1. The Present
Yesterday is History
Tomorrow’s a Mystery
But Today is a Gift
That’s Why They Call it
The Present

2.2. Eighty Six ThousandEighty Six Thousand
Four HundredFour Hundred Picture this:Picture this:
– Each day yourEach day your
bank depositsbank deposits Rs.Rs.
86,40086,400 in yourin your
checking account.checking account.
– There’s just oneThere’s just one
catch.catch.
– You have toYou have to
spend it all in onespend it all in one
day.day.
– You can’t carryYou can’t carry
over any moneyover any money
to the next day.to the next day.

What would you do?What would you do?
 DUH?DUH?
You’dYou’d
spend itspend it
all,all,
Right?Right?

24 hours per24 hours per
dayday
XX
60 minutes per60 minutes per
hourhour
XX
60 seconds per60 seconds per
minuteminute
==
86,40086,400
SecondsSeconds

Every Second CountsEvery Second Counts
Spend every secondSpend every second
in an efficient andin an efficient and
productive way.productive way.
If you fail to use theIf you fail to use the
day’s deposits, theday’s deposits, the
loss is yours.loss is yours.

To Realize the Value ofTo Realize the Value of::
 ONE YEARONE YEAR, ask a student who failed a grade., ask a student who failed a grade.
 ONE MONTHONE MONTH,, ask a mother who gave birth toask a mother who gave birth to
a premature baby.a premature baby.
 ONE WEEKONE WEEK, ask the editor of a weekly, ask the editor of a weekly
newspaper.newspaper.
 ONE DAYONE DAY, ask a daily wage laborer with kids to, ask a daily wage laborer with kids to
feed.feed.
 ONE HOURONE HOUR, ask the lovers who are waiting to, ask the lovers who are waiting to
meet.meet.
 ONE MINUTEONE MINUTE, ask a person who missed the, ask a person who missed the
train.train.
 ONE SECONDONE SECOND, ask a person who just avoided, ask a person who just avoided
an accident.an accident.
 ONE MILLISECONDONE MILLISECOND, ask the person who, ask the person who
won a silver medal in the Olympics.won a silver medal in the Olympics.

3.3. Tick When I ShouldTick When I Should
Tock?Tock?

TIMETIME TableTable
ACTIVITYACTIVITY FROMFROM TOTO TOTALTOTAL
SLEEPSLEEP
WAKE UPWAKE UP
GET READYGET READY
TO COLLEGETO COLLEGE
AT COLLEGEAT COLLEGE
TO HOMETO HOME
LEISURELEISURE
ACTIVITYACTIVITY
STUDIESSTUDIES
MISCMISC

TIME V/S ACTIVITYTIME V/S ACTIVITY
ACTIVITYACTIVITY
SLEEPINGSLEEPING
COMMUTINGCOMMUTING
AT COLLEGEAT COLLEGE
STUDYINGSTUDYING
AT HOMEAT HOME
LEISURELEISURE
ACTIVITIESACTIVITIES
HELPINGHELPING
PARENTSPARENTS
EXERCISINGEXERCISING

LEISURE ACTIVITIESLEISURE ACTIVITIES
ACTIVITYACTIVITY
ON MOBILEON MOBILE
ON NETON NET
WITH FRIENDSWITH FRIENDS
WATCHING TVWATCHING TV
PURSUING APURSUING A
HOBBYHOBBY
OUTINGSOUTINGS

ASSIGNMENTASSIGNMENT
LIST DOWN THE TIME SPENT ONLIST DOWN THE TIME SPENT ON
EACH ACTIVITY BREAKING IT INEACH ACTIVITY BREAKING IT IN
SUB-HEADSSUB-HEADS

3.3. Am I trying to Tick whenAm I trying to Tick when
my Body Wants to Tock?my Body Wants to Tock?
Circadian RhythmsCircadian Rhythms
Circadian rhythms are internalCircadian rhythms are internal
biological clocks that regulatebiological clocks that regulate
many functions and activities,many functions and activities,
including sleep, temperature,including sleep, temperature,
metabolism, alertness, bloodmetabolism, alertness, blood
pressure, heart rate andpressure, heart rate and
hormone levels and immunitieshormone levels and immunities..
About every 24 hours our bodiesAbout every 24 hours our bodies
cycle through metabolic andcycle through metabolic and
chemical changes.chemical changes.
These Circadian Rhythms are resetThese Circadian Rhythms are reset
by sunlight each morning.by sunlight each morning.
Whether you are a “MorningWhether you are a “Morning
Person” or a “Night Owl” isPerson” or a “Night Owl” is
determined by these cycles.determined by these cycles.

Maximize your EfficiencyMaximize your Efficiency
WorkWork WithWith Your Body Cycles-notYour Body Cycles-not AgainstAgainst ThemThem
 If we learn to listen to our bodies,If we learn to listen to our bodies,
we can work with these naturalwe can work with these natural
rhythms instead of fighting them.rhythms instead of fighting them.
 We can make more efficient use ofWe can make more efficient use of
our time by scheduling certainour time by scheduling certain
activities at certain times of the day.activities at certain times of the day.

Cognitive TasksCognitive Tasks
8am - 12 noon*8am - 12 noon*
Cognitive, or mental, tasks suchCognitive, or mental, tasks such
as reading, calculating, andas reading, calculating, and
problem solving are performedproblem solving are performed
most efficiently in the morning.most efficiently in the morning.
*If you are a Night Owl, shift these times about 3-4 hours later in the day.

Short term memoryShort term memory
6 am - 10 am6 am - 10 am
Short term memory tasksShort term memory tasks
such as last minute reviewingsuch as last minute reviewing
for tests are best performedfor tests are best performed
early in the morning.early in the morning.

Long term memoryLong term memory
1 pm - 4pm*1 pm - 4pm*
*If you are a Night Owl, shift these times about 3-4 hours later in the day*If you are a Night Owl, shift these times about 3-4 hours later in the day..
Longer term Memory tasks such
as memorizing speeches and
information for application are
best performed in the afternoon.

Manual DexterityManual Dexterity
2 pm to 6 pm*2 pm to 6 pm*
You are most efficient at tasksYou are most efficient at tasks
involving the use of your handsinvolving the use of your hands
such as keyboarding andsuch as keyboarding and
carpentry in the afternoon andcarpentry in the afternoon and
early evening.early evening.

Physical WorkoutsPhysical Workouts
4 pm to 9 pm *4 pm to 9 pm *
Because of Circadian Rhythms it isBecause of Circadian Rhythms it is
best to engage in physical activitybest to engage in physical activity
in the evening when your largein the evening when your large
muscle coordination is at its peak.muscle coordination is at its peak.
Studies show you willStudies show you will perceiveperceive thethe
workout to be easier in the evening.workout to be easier in the evening.
Exercising about 5 hours beforeExercising about 5 hours before
bedtime improves the quality ofbedtime improves the quality of
sleep.sleep.

Student Lag, aka Jet LagStudent Lag, aka Jet Lag
Are you creating the equivalent ofAre you creating the equivalent of
jet lag by keeping an inconsistentjet lag by keeping an inconsistent
sleep schedule?sleep schedule?
Answer the following questions toAnswer the following questions to
find out.find out.

Do you Suffer fromDo you Suffer from
Student Jet Lag?Student Jet Lag?
Do you get up at about the the same time eachDo you get up at about the the same time each
morning?morning?
Yes___No____Yes___No____
Do you wake up without an alarm mostDo you wake up without an alarm most
mornings?mornings?
Do you almost always get 7-9 hours of sleep perDo you almost always get 7-9 hours of sleep per
night?night?

Student Jet LagStudent Jet Lag
 If you answered no to any of theIf you answered no to any of the
questions, you are compromisingquestions, you are compromising
your body’s efficiency.your body’s efficiency.

4.4. Am I Working My “A’s” Off?Am I Working My “A’s” Off?

4. Am I Working My “A’s” Off?4. Am I Working My “A’s” Off?
 Economist VilfredoEconomist Vilfredo
Pareto identified thePareto identified the
80/20 Rule.80/20 Rule.
– In any list of tasks,In any list of tasks,
80% of the80% of the
importance lies inimportance lies in
20% of the list.20% of the list.

How would you prioritize this list of dailyHow would you prioritize this list of daily
tasks?tasks?
Write the underlined word of the tasksWrite the underlined word of the tasks
which would be on yourwhich would be on your
“A” List“A” List
“B” List“B” List
“C” List“C” List
Buy laundryBuy laundry detergentdetergent..
Write a eight pageWrite a eight page essayessay for English.for English.
Prepare for aPrepare for a Biology quizBiology quiz..
DustDust the videos on the bookcase.the videos on the bookcase.
Review forReview for midterm testmidterm test that counts for 50% ofthat counts for 50% of
grade.grade.
Schedule anSchedule an appointmentappointment with a Professor.with a Professor.
Complete aComplete a journal entryjournal entry..
EmailEmail a high school friend on another campus.a high school friend on another campus.
Shop for a new pair ofShop for a new pair of athletic shoesathletic shoes..
““Armor-alArmor-al” the dashboard of the car.” the dashboard of the car.

Are you working your “A’s” Off?Are you working your “A’s” Off?
oror
Do You Have C-Fever?Do You Have C-Fever?
““A” LISTA” LIST
11 Midterm test that counts for 50% of grade.Midterm test that counts for 50% of grade.
2 Write a eight page essay for English.2 Write a eight page essay for English.
““B” LISTB” LIST
3 Prepare for a quiz in Biology.3 Prepare for a quiz in Biology.
4 Schedule an appointment with a Professor.4 Schedule an appointment with a Professor.
5 Complete a journal entry.5 Complete a journal entry.
““C” LISTC” LIST
6 Buy laundry detergent.6 Buy laundry detergent.
7 Dust the videos on the bookcase.7 Dust the videos on the bookcase.
8 Email a high school friend on another campus.8 Email a high school friend on another campus.
9 Shop for a new pair of athletic shoes.9 Shop for a new pair of athletic shoes.
10 “Armor-al” the dashboard of the car.10 “Armor-al” the dashboard of the car.

““C” FeverC” Fever
 Have you ever noticed?Have you ever noticed?
– That the videos must be alphabetized before youThat the videos must be alphabetized before you
can settle in to review for a test.can settle in to review for a test.
– That rumpled pile of clothes left in the cornerThat rumpled pile of clothes left in the corner
since Thursday night just has to get folded and putsince Thursday night just has to get folded and put
away before you can start that English essay.away before you can start that English essay.
 If so, you may be suffering from “C” FeverIf so, you may be suffering from “C” Fever

5.5. Conquer ProcrastinationConquer Procrastination

5. Conquer Procrastination5. Conquer Procrastination
 Why is “C” fever as common asWhy is “C” fever as common as
the cold?the cold?
– The “A” tasks may :The “A” tasks may :
 Produce minimal endorphinsProduce minimal endorphins
 Be too lengthyBe too lengthy
 Be too difficultBe too difficult
 Be too threatening because of the possibility ofBe too threatening because of the possibility of
failurefailure
 Be too threatening because of the possibility ofBe too threatening because of the possibility of
successsuccess

It’s All about Endorphins - The Feel GoodIt’s All about Endorphins - The Feel Good
HormoneHormone
• Develop a Conditioned Response to the Tasks youDevelop a Conditioned Response to the Tasks you
ProcrastinateProcrastinate
• Set a goal to complete a task/projectSet a goal to complete a task/project
• After completing the task, reward yourself withAfter completing the task, reward yourself with
something that is pleasurable for yousomething that is pleasurable for you
• The body releases endorphins- the feel goodThe body releases endorphins- the feel good
hormonehormone
• Over time with repetition, you will come toOver time with repetition, you will come to
associate feeling good with completing aassociate feeling good with completing a
task/projecttask/project
• You won’t procrastinate as muchYou won’t procrastinate as much

Fear of Success and FailureFear of Success and Failure
 We procrastinate because we fear FAILURE.We procrastinate because we fear FAILURE.
– It is easier to accept that we failed because we didn’tIt is easier to accept that we failed because we didn’t
even attempt a project than to fail at doing the project.even attempt a project than to fail at doing the project.
 We procrastinate because we fear SUCCESS.We procrastinate because we fear SUCCESS.
– If I get all “A’s” this semester, everyone will expect theIf I get all “A’s” this semester, everyone will expect the
same next semester.same next semester.
– If I do an outstanding job on this project, my boss willIf I do an outstanding job on this project, my boss will
just pile on more work.just pile on more work.

If you are going to Procrastinate,If you are going to Procrastinate,
at least take the blame!at least take the blame!
Student to Teacher…Student to Teacher…
““I don’t have my paperI don’t have my paper
today because the labtoday because the lab
assistant couldn’t get theassistant couldn’t get the
printer to work.”printer to work.”
““I’m late to class because II’m late to class because I
couldn’t find a parkingcouldn’t find a parking
space.”space.”
““I’d like to study on aI’d like to study on a
regular basis, but it isn’tregular basis, but it isn’t
always possible with myalways possible with my
hectic sleepinghectic sleeping
schedule!”schedule!”

6. Pacing6. Pacing
Athletes know the
phenomenon of running
with someone ahead of
them to increase their
times.
The same effect can be
achieved with studying
and completing
schoolwork.

Because work expands or contracts to fit theBecause work expands or contracts to fit the
time allotted, make pacing work for you bytime allotted, make pacing work for you by
doing the following:doing the following:
Estimate the time needed to completeEstimate the time needed to complete
a task.a task.
Subtract 15% from that estimate.Subtract 15% from that estimate.
Set a timer to help you reach the goalSet a timer to help you reach the goal
of completing the task in reduced time.of completing the task in reduced time.

7.7. Take the Offensive With aTake the Offensive With a
PlannerPlanner

7. Take the Offensive with a7. Take the Offensive with a
PLANNERPLANNER
A planner helpsA planner helps
you:you:
See the bigSee the big
picturepicture
Plan ahead toPlan ahead to
avoid “11thavoid “11th
Hour” effortsHour” efforts
Be time efficientBe time efficient

Using a Planner EffectivelyUsing a Planner Effectively
 Select a planner thatSelect a planner that
you will be likely toyou will be likely to
carry with you.carry with you.
 At the beginning of eachAt the beginning of each
semester, record testsemester, record test
dates, project due datesdates, project due dates
etc from all of youretc from all of your
syllabi for your classes.syllabi for your classes.
 Use pencil becauseUse pencil because
schedules changeschedules change
 Keep your plannerKeep your planner
handyhandy

8.8. Be Realistic in yourBe Realistic in your
ExpectationsExpectations

8.8. BE “REALISTIC”BE “REALISTIC”
 Examine yourExamine your
schedule.schedule.
 Be realistic aboutBe realistic about
what you canwhat you can
accomplish.accomplish.
 Don’t try toDon’t try to
juggle too manyjuggle too many
things.things.
 Don’t setDon’t set
yourself up foryourself up for
failure.failure.

The Two to One Rule ofThe Two to One Rule of
ThumbThumb
 For every hour you are in class, youFor every hour you are in class, you
should study at least two hoursshould study at least two hours
=

Don’t ForgetDon’t Forget
 An important part ofAn important part of
making these strategiesmaking these strategies
work is the dailywork is the daily
reminder.reminder.
 Take the time to placeTake the time to place
each of these eight Post-each of these eight Post-
its in conspicuous placesits in conspicuous places
such as your alarm clock,such as your alarm clock,
refrigerator, television,refrigerator, television,
and bathroom mirror toand bathroom mirror to
serve as a constantserve as a constant
reminder.reminder.

Time management

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