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Time management

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Time management

  1. 1. TIME MANAGEMENTTIME MANAGEMENT TIMETIME THE FOURTHTHE FOURTH DIMENSIONDIMENSION
  2. 2. Time is aTime is a NON RENEWABLENON RENEWABLE RESOURCERESOURCE.. Once it is gone, it is gone.Once it is gone, it is gone. YOU WILL NEVERYOU WILL NEVER SEE THISSEE THIS MOMENT AGAIN.MOMENT AGAIN.
  3. 3. DID YOU EVER ASKDID YOU EVER ASK YOURSELF?YOURSELF? 1. AM I MAINTAINING A BALANCE BETWEEN WORK AND LEISURE? 2. AM I WASTING MY TIME IN SOME UNDESIRABLE ACTIVITY? 3. CAN I UTILISE THIS MOMENT IN MORE PRODUCTIVE WAY? 4. AM I SAVING MY TIME FOR FUTURE? 5. AM I FEELING GOOD ABOUT THE WAY I AM SPENDING MY TIME? 6. AM I TIME SENSITIVE?
  4. 4. WORK AND LEISUREWORK AND LEISURE WORK TIMEWORK TIME >> LEISURE TIME (AllLEISURE TIME (All work and no play, makes jack a dullwork and no play, makes jack a dull boy)boy) WORK TIMEWORK TIME << LEISURE TIMELEISURE TIME WORK TIMEWORK TIME == LEISURE TIME (aaalllllLEISURE TIME (aaalllll eeejjj wellll)eeejjj wellll)
  5. 5. What’s your “LQ”What’s your “LQ” Leisure Quotient?Leisure Quotient?  Sometimes we justSometimes we just don’t realize howdon’t realize how much time wemuch time we spend in nonspend in non productive ways.productive ways.  Here are someHere are some examples ofexamples of leisure:leisure:  Visiting betweenVisiting between classesclasses  Listening to CD’sListening to CD’s  Watching TVWatching TV  DaydreamingDaydreaming  What others canWhat others can you think of?you think of?
  6. 6. Finding your LQFinding your LQ  For the next week, keep aFor the next week, keep a close record each day ofclose record each day of how much time you spendhow much time you spend on leisure activities.on leisure activities.  Divide this number byDivide this number by 960* minutes to get your960* minutes to get your “LQ”.“LQ”. – *960 minutes equals 16*960 minutes equals 16 waking hours per day.waking hours per day. – Leisure activities areLeisure activities are important to help youimportant to help you recharge, but too muchrecharge, but too much can be detrimental.can be detrimental.
  7. 7. Time ManagementTime Management 1 The Present1 The Present 2 86,4002 86,400 3 Tick When I Should Tock?3 Tick When I Should Tock? 4 Am I Working My “A’s” Off?4 Am I Working My “A’s” Off? 5 Conquer Procrastination5 Conquer Procrastination 6 Pacing6 Pacing 7 Take the Offensive With a Planner7 Take the Offensive With a Planner 8 Be Realistic in your Expectations8 Be Realistic in your Expectations 9 Is The Jar Full?9 Is The Jar Full?
  8. 8. 1.1. The PresentThe Present
  9. 9. 1. The Present Yesterday is History Tomorrow’s a Mystery But Today is a Gift That’s Why They Call it The Present
  10. 10. 2.2. 86,40086,400
  11. 11. 2.2. Eighty Six ThousandEighty Six Thousand Four HundredFour Hundred Picture this:Picture this: – Each day yourEach day your bank depositsbank deposits Rs.Rs. 86,40086,400 in yourin your checking account.checking account. – There’s just oneThere’s just one catch.catch. – You have toYou have to spend it all in onespend it all in one day.day. – You can’t carryYou can’t carry over any moneyover any money to the next day.to the next day.
  12. 12. What would you do?What would you do?  DUH?DUH? You’dYou’d spend itspend it all,all, Right?Right?
  13. 13. 24 hours per24 hours per dayday XX 60 minutes per60 minutes per hourhour XX 60 seconds per60 seconds per minuteminute == 86,40086,400 SecondsSeconds
  14. 14. Every Second CountsEvery Second Counts Spend every secondSpend every second in an efficient andin an efficient and productive way.productive way. If you fail to use theIf you fail to use the day’s deposits, theday’s deposits, the loss is yours.loss is yours.
  15. 15. To Realize the Value ofTo Realize the Value of::  ONE YEARONE YEAR, ask a student who failed a grade., ask a student who failed a grade.  ONE MONTHONE MONTH,, ask a mother who gave birth toask a mother who gave birth to a premature baby.a premature baby.  ONE WEEKONE WEEK, ask the editor of a weekly, ask the editor of a weekly newspaper.newspaper.  ONE DAYONE DAY, ask a daily wage laborer with kids to, ask a daily wage laborer with kids to feed.feed.  ONE HOURONE HOUR, ask the lovers who are waiting to, ask the lovers who are waiting to meet.meet.  ONE MINUTEONE MINUTE, ask a person who missed the, ask a person who missed the train.train.  ONE SECONDONE SECOND, ask a person who just avoided, ask a person who just avoided an accident.an accident.  ONE MILLISECONDONE MILLISECOND, ask the person who, ask the person who won a silver medal in the Olympics.won a silver medal in the Olympics.
  16. 16. 3.3. Tick When I ShouldTick When I Should Tock?Tock?
  17. 17. TIMETIME TableTable ACTIVITYACTIVITY FROMFROM TOTO TOTALTOTAL SLEEPSLEEP WAKE UPWAKE UP GET READYGET READY TO COLLEGETO COLLEGE AT COLLEGEAT COLLEGE TO HOMETO HOME LEISURELEISURE ACTIVITYACTIVITY STUDIESSTUDIES MISCMISC
  18. 18. TIME V/S ACTIVITYTIME V/S ACTIVITY ACTIVITYACTIVITY SLEEPINGSLEEPING COMMUTINGCOMMUTING AT COLLEGEAT COLLEGE STUDYINGSTUDYING AT HOMEAT HOME LEISURELEISURE ACTIVITIESACTIVITIES HELPINGHELPING PARENTSPARENTS EXERCISINGEXERCISING
  19. 19. LEISURE ACTIVITIESLEISURE ACTIVITIES ACTIVITYACTIVITY ON MOBILEON MOBILE ON NETON NET WITH FRIENDSWITH FRIENDS WATCHING TVWATCHING TV PURSUING APURSUING A HOBBYHOBBY OUTINGSOUTINGS
  20. 20. ASSIGNMENTASSIGNMENT LIST DOWN THE TIME SPENT ONLIST DOWN THE TIME SPENT ON EACH ACTIVITY BREAKING IT INEACH ACTIVITY BREAKING IT IN SUB-HEADSSUB-HEADS
  21. 21. 3.3. Am I trying to Tick whenAm I trying to Tick when my Body Wants to Tock?my Body Wants to Tock? Circadian RhythmsCircadian Rhythms Circadian rhythms are internalCircadian rhythms are internal biological clocks that regulatebiological clocks that regulate many functions and activities,many functions and activities, including sleep, temperature,including sleep, temperature, metabolism, alertness, bloodmetabolism, alertness, blood pressure, heart rate andpressure, heart rate and hormone levels and immunitieshormone levels and immunities.. About every 24 hours our bodiesAbout every 24 hours our bodies cycle through metabolic andcycle through metabolic and chemical changes.chemical changes. These Circadian Rhythms are resetThese Circadian Rhythms are reset by sunlight each morning.by sunlight each morning. Whether you are a “MorningWhether you are a “Morning Person” or a “Night Owl” isPerson” or a “Night Owl” is determined by these cycles.determined by these cycles.
  22. 22. Maximize your EfficiencyMaximize your Efficiency WorkWork WithWith Your Body Cycles-notYour Body Cycles-not AgainstAgainst ThemThem  If we learn to listen to our bodies,If we learn to listen to our bodies, we can work with these naturalwe can work with these natural rhythms instead of fighting them.rhythms instead of fighting them.  We can make more efficient use ofWe can make more efficient use of our time by scheduling certainour time by scheduling certain activities at certain times of the day.activities at certain times of the day.
  23. 23. Cognitive TasksCognitive Tasks 8am - 12 noon*8am - 12 noon* Cognitive, or mental, tasks suchCognitive, or mental, tasks such as reading, calculating, andas reading, calculating, and problem solving are performedproblem solving are performed most efficiently in the morning.most efficiently in the morning. *If you are a Night Owl, shift these times about 3-4 hours later in the day.
  24. 24. Short term memoryShort term memory 6 am - 10 am6 am - 10 am Short term memory tasksShort term memory tasks such as last minute reviewingsuch as last minute reviewing for tests are best performedfor tests are best performed early in the morning.early in the morning. *If you are a Night Owl, shift these times about 3-4 hours later in the day.
  25. 25. Long term memoryLong term memory 1 pm - 4pm*1 pm - 4pm* *If you are a Night Owl, shift these times about 3-4 hours later in the day*If you are a Night Owl, shift these times about 3-4 hours later in the day.. Longer term Memory tasks such as memorizing speeches and information for application are best performed in the afternoon.
  26. 26. Manual DexterityManual Dexterity 2 pm to 6 pm*2 pm to 6 pm* You are most efficient at tasksYou are most efficient at tasks involving the use of your handsinvolving the use of your hands such as keyboarding andsuch as keyboarding and carpentry in the afternoon andcarpentry in the afternoon and early evening.early evening. *If you are a Night Owl, shift these times about 3-4 hours later in the day.
  27. 27. Physical WorkoutsPhysical Workouts 4 pm to 9 pm *4 pm to 9 pm * Because of Circadian Rhythms it isBecause of Circadian Rhythms it is best to engage in physical activitybest to engage in physical activity in the evening when your largein the evening when your large muscle coordination is at its peak.muscle coordination is at its peak. Studies show you willStudies show you will perceiveperceive thethe workout to be easier in the evening.workout to be easier in the evening. Exercising about 5 hours beforeExercising about 5 hours before bedtime improves the quality ofbedtime improves the quality of sleep.sleep. *If you are a Night Owl, shift these times about 3-4 hours later in the day.
  28. 28. Student Lag, aka Jet LagStudent Lag, aka Jet Lag Are you creating the equivalent ofAre you creating the equivalent of jet lag by keeping an inconsistentjet lag by keeping an inconsistent sleep schedule?sleep schedule? Answer the following questions toAnswer the following questions to find out.find out.
  29. 29. Do you Suffer fromDo you Suffer from Student Jet Lag?Student Jet Lag? Do you get up at about the the same time eachDo you get up at about the the same time each morning?morning? Yes___No____Yes___No____ Do you wake up without an alarm mostDo you wake up without an alarm most mornings?mornings? Yes___No____Yes___No____ Do you almost always get 7-9 hours of sleep perDo you almost always get 7-9 hours of sleep per night?night? Yes___No____Yes___No____
  30. 30. Student Jet LagStudent Jet Lag  If you answered no to any of theIf you answered no to any of the questions, you are compromisingquestions, you are compromising your body’s efficiency.your body’s efficiency.
  31. 31. 4.4. Am I Working My “A’s” Off?Am I Working My “A’s” Off?
  32. 32. 4. Am I Working My “A’s” Off?4. Am I Working My “A’s” Off?  Economist VilfredoEconomist Vilfredo Pareto identified thePareto identified the 80/20 Rule.80/20 Rule. – In any list of tasks,In any list of tasks, 80% of the80% of the importance lies inimportance lies in 20% of the list.20% of the list.
  33. 33. How would you prioritize this list of dailyHow would you prioritize this list of daily tasks?tasks? Write the underlined word of the tasksWrite the underlined word of the tasks which would be on yourwhich would be on your “A” List“A” List “B” List“B” List “C” List“C” List Buy laundryBuy laundry detergentdetergent.. Write a eight pageWrite a eight page essayessay for English.for English. Prepare for aPrepare for a Biology quizBiology quiz.. DustDust the videos on the bookcase.the videos on the bookcase. Review forReview for midterm testmidterm test that counts for 50% ofthat counts for 50% of grade.grade. Schedule anSchedule an appointmentappointment with a Professor.with a Professor. Complete aComplete a journal entryjournal entry.. EmailEmail a high school friend on another campus.a high school friend on another campus. Shop for a new pair ofShop for a new pair of athletic shoesathletic shoes.. ““Armor-alArmor-al” the dashboard of the car.” the dashboard of the car.
  34. 34. Are you working your “A’s” Off?Are you working your “A’s” Off? oror Do You Have C-Fever?Do You Have C-Fever? ““A” LISTA” LIST 11 Midterm test that counts for 50% of grade.Midterm test that counts for 50% of grade. 2 Write a eight page essay for English.2 Write a eight page essay for English. ““B” LISTB” LIST 3 Prepare for a quiz in Biology.3 Prepare for a quiz in Biology. 4 Schedule an appointment with a Professor.4 Schedule an appointment with a Professor. 5 Complete a journal entry.5 Complete a journal entry. ““C” LISTC” LIST 6 Buy laundry detergent.6 Buy laundry detergent. 7 Dust the videos on the bookcase.7 Dust the videos on the bookcase. 8 Email a high school friend on another campus.8 Email a high school friend on another campus. 9 Shop for a new pair of athletic shoes.9 Shop for a new pair of athletic shoes. 10 “Armor-al” the dashboard of the car.10 “Armor-al” the dashboard of the car.
  35. 35. ““C” FeverC” Fever  Have you ever noticed?Have you ever noticed? – That the videos must be alphabetized before youThat the videos must be alphabetized before you can settle in to review for a test.can settle in to review for a test. – That rumpled pile of clothes left in the cornerThat rumpled pile of clothes left in the corner since Thursday night just has to get folded and putsince Thursday night just has to get folded and put away before you can start that English essay.away before you can start that English essay.  If so, you may be suffering from “C” FeverIf so, you may be suffering from “C” Fever
  36. 36. 5.5. Conquer ProcrastinationConquer Procrastination
  37. 37. 5. Conquer Procrastination5. Conquer Procrastination  Why is “C” fever as common asWhy is “C” fever as common as the cold?the cold? – The “A” tasks may :The “A” tasks may :  Produce minimal endorphinsProduce minimal endorphins  Be too lengthyBe too lengthy  Be too difficultBe too difficult  Be too threatening because of the possibility ofBe too threatening because of the possibility of failurefailure  Be too threatening because of the possibility ofBe too threatening because of the possibility of successsuccess
  38. 38. It’s All about Endorphins - The Feel GoodIt’s All about Endorphins - The Feel Good HormoneHormone • Develop a Conditioned Response to the Tasks youDevelop a Conditioned Response to the Tasks you ProcrastinateProcrastinate • Set a goal to complete a task/projectSet a goal to complete a task/project • After completing the task, reward yourself withAfter completing the task, reward yourself with something that is pleasurable for yousomething that is pleasurable for you • The body releases endorphins- the feel goodThe body releases endorphins- the feel good hormonehormone • Over time with repetition, you will come toOver time with repetition, you will come to associate feeling good with completing aassociate feeling good with completing a task/projecttask/project • You won’t procrastinate as muchYou won’t procrastinate as much
  39. 39. Fear of Success and FailureFear of Success and Failure  We procrastinate because we fear FAILURE.We procrastinate because we fear FAILURE. – It is easier to accept that we failed because we didn’tIt is easier to accept that we failed because we didn’t even attempt a project than to fail at doing the project.even attempt a project than to fail at doing the project.  We procrastinate because we fear SUCCESS.We procrastinate because we fear SUCCESS. – If I get all “A’s” this semester, everyone will expect theIf I get all “A’s” this semester, everyone will expect the same next semester.same next semester. – If I do an outstanding job on this project, my boss willIf I do an outstanding job on this project, my boss will just pile on more work.just pile on more work.
  40. 40. If you are going to Procrastinate,If you are going to Procrastinate, at least take the blame!at least take the blame! Student to Teacher…Student to Teacher… ““I don’t have my paperI don’t have my paper today because the labtoday because the lab assistant couldn’t get theassistant couldn’t get the printer to work.”printer to work.” ““I’m late to class because II’m late to class because I couldn’t find a parkingcouldn’t find a parking space.”space.” ““I’d like to study on aI’d like to study on a regular basis, but it isn’tregular basis, but it isn’t always possible with myalways possible with my hectic sleepinghectic sleeping schedule!”schedule!”
  41. 41. 6.6. PacingPacing
  42. 42. 6. Pacing6. Pacing Athletes know the phenomenon of running with someone ahead of them to increase their times. The same effect can be achieved with studying and completing schoolwork.
  43. 43. Because work expands or contracts to fit theBecause work expands or contracts to fit the time allotted, make pacing work for you bytime allotted, make pacing work for you by doing the following:doing the following: Estimate the time needed to completeEstimate the time needed to complete a task.a task. Subtract 15% from that estimate.Subtract 15% from that estimate. Set a timer to help you reach the goalSet a timer to help you reach the goal of completing the task in reduced time.of completing the task in reduced time.
  44. 44. 7.7. Take the Offensive With aTake the Offensive With a PlannerPlanner
  45. 45. 7. Take the Offensive with a7. Take the Offensive with a PLANNERPLANNER A planner helpsA planner helps you:you: See the bigSee the big picturepicture Plan ahead toPlan ahead to avoid “11thavoid “11th Hour” effortsHour” efforts Be time efficientBe time efficient
  46. 46. Using a Planner EffectivelyUsing a Planner Effectively  Select a planner thatSelect a planner that you will be likely toyou will be likely to carry with you.carry with you.  At the beginning of eachAt the beginning of each semester, record testsemester, record test dates, project due datesdates, project due dates etc from all of youretc from all of your syllabi for your classes.syllabi for your classes.  Use pencil becauseUse pencil because schedules changeschedules change  Keep your plannerKeep your planner handyhandy
  47. 47. 8.8. Be Realistic in yourBe Realistic in your ExpectationsExpectations
  48. 48. 8.8. BE “REALISTIC”BE “REALISTIC”  Examine yourExamine your schedule.schedule.  Be realistic aboutBe realistic about what you canwhat you can accomplish.accomplish.  Don’t try toDon’t try to juggle too manyjuggle too many things.things.  Don’t setDon’t set yourself up foryourself up for failure.failure.
  49. 49. The Two to One Rule ofThe Two to One Rule of ThumbThumb  For every hour you are in class, youFor every hour you are in class, you should study at least two hoursshould study at least two hours =
  50. 50. Don’t ForgetDon’t Forget  An important part ofAn important part of making these strategiesmaking these strategies work is the dailywork is the daily reminder.reminder.  Take the time to placeTake the time to place each of these eight Post-each of these eight Post- its in conspicuous placesits in conspicuous places such as your alarm clock,such as your alarm clock, refrigerator, television,refrigerator, television, and bathroom mirror toand bathroom mirror to serve as a constantserve as a constant reminder.reminder.

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