Effective CV writing

The Basics of Writing an
Effective Résumé
Jc Lohith Shetty
PGDPM, MSW, MBA, NET
Asst Professor
St Aloysius College (Autonomous)
Trainer- Junior Chamber International
JCI Mangalore
Lohith Shetty, Asst Professor, St Aloysius College (Autonomous) 1

Lohith Shetty, Asst Professor, St Aloysius
College (Autonomous)
2

There are only a few absolute rules in resume
writing! These rules, however, are absolutes:
No typing errors.
 No misspellings.
 Do not tell a lie or mistruth.
 Do not include any negative information.
 It is YOUR résumé, your opinion matters. Use
your Use your critical thinking skill and filter
suggestions from others.
 Think of WHO is going to be reading your
résumé and what THEY are most interested in
knowing.

Résumé = Marketing Tool
How long do you think the average employer
looks at a résumé?
What do you most want the employer to know
about you?
THE PURPOSE OF A RESUME IS TO GET
AN INTERVIEW
4

Characteristics Of A Successful Resume
Focuses on skills.
Easy to read and understand.
Visually powerful and free of gimmicks.
Two pages, or at most 3 pages long.
Spelling has been checked.
Language is grammatically correct.
Formal Style
Typos and Grammar Slips
“Great attention to detail.”
“Proven ability to track down and correct errors.
Don’t use “I” or “me” Don’t use “I” or “me”Lohith Shetty, Asst Professor, St Aloysius
5

Characteristics Of A Successful Resume
Contd…
Must always be 100% truthful.
Contains no inappropriate personal information.
Produced on a computer.
Data presented in chronological order.
Less is more.
Keep the design simple.
Minimize use of abbreviations.
No spelling or grammar errors.
Neat, clean, and professional looking.
Margins at sides and bottom.
6

What Information Should Be There In A
Resume?
Identify Yourself
 Education
 Continuing Education
 Work or Professional Experience
Optional Sections
 Objective
 Special Skills and Abilities
 Reference StatementLohith Shetty, Asst Professor, St Aloysius
7

MUST HAVE Informations
Personal Logo
• Name
• Address(es)
• Phone Number(s)
• Email id
• Education
• Experience (Work or Volunteer)
8

Categorise your CV
I. Personal Logo (Basic Info)
II. Objective
III. Education
IV. Practicum / Experience
V. Extra Curriculum Activities:
VI. Personal details:
VII.References:
9

CURRICULUM-VITAE
ABC XYZ
Present Address Permanent
25/1 1st Main Thamaghna Nilaya
PQR Nagar Beside BBB VVVV
Guessandra Nowhere 1st Lane
Bangalore-560061 Mangalore – 575 003
India India
Phone No. : Mobile: 990*0*4446 Res: +91 824 ***5554
E-mail ID : lmn.opq@ rst .com, uvw_xyz@ gmail.com
10
Your PP pic
attached in JPG
format.
Let it be formal
& in the real PP
format with
Blazer

Objective
Objective can add focus to the resume
Specific to field and industry, but not to job
Examples:
Obtaining an editing position within the
Obtaining an editing position within the
medical industry
To provide web development services to a
health care company in the Chicago area
11

How to write Objective - Examples
Key Skills: – Job Analysis & Description, Performance
Appraisal, Induction, Training, Recruitment, Payroll (Pay
Smart).
Objective: - To prove thy ability & performance by setting high targets &
meeting them with the aim of being General Manager/ Department
Head by the next 10 years.
Vision in Life:- “To be a spark to the fuel & get energy out of it”.
That is to be a Mentor & Facilitator for the Manpower, to
strive the highest with Innovative, Effective & Developmental
tasks.
Key Skills: – Cleared UGC NET Examination of December 2012.
Generic HR with additional focus on Manpower Planning, Policy
Making, Recruitment, Performance App, T&D, OD, Payroll
(Pay Smart Soft Ware), Induction. (MBA + MSW with 6Y HR +
5.6Y Teaching Experience).Lohith Shetty, Asst Professor, St Aloysius
12

Summary of Qualifications: Must be
specific, weighty, descriptive Must NOT be a list of vague
skills
Education:
A. Professional
B. Academic: Make table like the above for SSLC & PUC
C. Vocational : 1999 1 Semester of G.N.I.I.T. – NIIT
Computers, Mangalore - 52%
13
Year Course Institution Percentage
M.S.W. (HRD&PM) I.P.S.M, Mangalore Result
Awaiting
2008 M.B.A. (Hosp. Mgt) XYZ University
Correspondence,
64%
2000 P.G.D.I.R. & P.M. LMN, Mangalore 50%
1998 B.S.W AB College, Mangalore. 63%

Work Experience
Five Components:
• Job Title
• Name of Employer
• Location
• Dates of employment
• Description

Work Experience:Example 1
Sl No Designation Organisation Period
1 Manager -
Corporate HR
AAA Medical Services Co.
Ltd, Spread around 6
Arabic Countries
Apr 2006 till
date
2 Sr. Executive –
HR
BBB Apollo Hospital,
Bangalore
Jun 2004 to
Mar2006
3 Lecturer
(MSW &
BSW)
CCC’s College of Applied
Sciences & Business
Management,Moodbidri
Jul 2002 to Jun
2004
4 P&AOfficer DDD Wood & Plywood
IndustriesLtd, Mangalore
Sep 2001 to Jul
2002Lohith Shetty, Asst Professor, St Aloysius
15

Work Experience: Example 2 & 3
Eg - 2: Manager – Corporate HR for AAA Medical Services Co. Ltd., Jeddah, Kingdom of
Saudi Arabia (Apr 2006 - Aug 2007).
Role: Corporate HR for KSA, UAE, Egypt, Oman, Kuwait & Qatar a) Organizational
Development by verifying Employee compliance, Statutory Compliance and all the
following
b) HR Policy Formation:-Manpower Request, Leave, Joining formalities, Health
Benefits, Discipline, Increment, Accommodation, Pay scale, etc.
c) Recruitment Policy Formation:- Manpower Request verification & approval, Contract
with Recruitment Agencies, Interview panel, Selection process, Interval for Recruitment
& Selection, etc.
d) Designing Performance Appraisal System:- Performance Interval, Appraisal
feedback, Role of Clinic Manager, Hierarchy of Appraisers, etc. e) Re-designing of
Organizational Structure & Communication Flow Chart:- Designed Organizational
Chart, Identified Reporting authorities, Time Chart for routine reporting
Eg – 3: Lecturer (MSW & BSW) in CCC College of Applied Sciences & Business
Management, Moodbdri, India (Jul 2002 - Jun 2004).
Role: a) Research Dissertation Guidance b) Initiation of Placement Boucher c) Co-
ordination of Students Alumni d) Organising Study Tours, Work Shops, Seminars and
field work placements e) Teaching – HRD, PM, Labour Legislation, Communication &
Organisational Psychology.
16

Practicum:
A. Research Project on :
Need for Performance appraisal felt by the employees in
PQR India Ltd., Mangalore Works. In the year 2000-01
B. Summer Placement:
ABC Cement (Aditya Vikram Birla Group), Malkhed
Road, Sedom, Gulburga – May & June 2001 (2 months).
C. Field Work Experience:
Blink AA De Addiction Centre – I M.S.W.
5678 India Ltd., Mangalore Works – II M.S.W.
17

Extra Curriculum Activities:
A. Experience as Resource Person : Have experience in conducting
Workshops on
1. Leadership, 3. Soft Skills 5. Effective Organisational &
Supervisory Skills, 6. Ergonomics 7. Labour Legislations 9.
Generic Management subjects
B. Organisations :
1. Secretary (2013) & Member JCI, Mangalore since 2011
2. President (2003-04) & Member (1997-2004), Rotaract Club Mangalore
City.
5. Mangalore University Students Senate Representative (1996-97)
C. Interests & Talents:
Traveling, Trekking, Bike Expedition & Photography.
18

Personal:
Date of Birth : **/**/****
Marital Status : Married with one child
Languages Known : English - Reading and Writing.
Hindi - Reading and Writing,
Kannada- Reading and Writing,
Tulu - (Mother Tongue)
Pass Port No:- L7799955 valid till **/**/****
19

Checklist
• Is it attractive? Does it make a good first
• impression?
• One page? Or can two pages be justified?
• Is it concise? Is extraneous information reduced
or eliminated?
• Is unfamiliar information clarified?
Example: Just what is the Wilma Wonderwoman
scholarship?
Wilma Wonderwoman Scholarship Recipient:
Awarded to the senior who displays outstanding
leadership.
20

Writing An Effective Cover Letter
Give enough information to interest the
reader, don’t overwhelm.
Give enough information to interest the
reader, don’t overwhelm.
Research the company. Address the letter to
a specific person.
Answer an ad if you have 50% of the skills or
background that the ad requires.
Mention the person who referred you if
appropriate.
21

Writing An Effective Cover Letter Contd…
Name, title, company, address, city,
state, of person you’re writing to.
Greeting, followed by a colon.
Paragraph 1:
•What you want.
•How you knew about the
organization.Lohith Shetty, Asst Professor, St Aloysius
22

Writing An Effective Cover Letter Contd…
Paragraph 2:
•Concise overview of work history and skills
that will help you perform the job.
Paragraph 3:
•State confidence in your ability.
•Give information on how you can be
contacted.
•Mention enclosure of your resume.
23

Date: / / .
From,
ABC XYZ
Address
To,
Position
Office address
Respected Madam,/Sir,
Sub: Application for the post of. .
It is glad to apply for the post of _______ in your Esteemed Organisation, having completed my MBA
course with 66% aggregate marks in 3 semester & 4th semester marks is awaiting.
Promising to meet the expectations of your Organisation, with practical exposure to Performance
Appraisal in KKK Co. Ltd, Pune for 2 months as Summer Placement & having done my Research
Dissertation in “Need for changes in Performance Appraisal System from 180 to 360 degree in LL Ltd”
Waiting for a positive reply with my assurance for good professional performance. Thanking you.
Yours faithfully,
SIGNATURE

Effective CV writing

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