2. Project Scope Management
• “The processes required to ensure that the project includes all the
work required, and only the work required, to complete the project
successfully”
• Answers the question – “What will the project produce in the end”.
Project scope management is a process that helps in
determining and documenting the list of all the project goals,
tasks, deliverables, deadlines, and budgets as a part of the
planning process.
3. Why Do We Manage Scope?
• Can’t manage schedule and budget if
scope is out of control (Triple Constraint)
• Scope docs are used to manage
expectations
TIME
COST
SCOPE
Quality
4. Scope Management Key Points
• What is scope management
• Checking to ensure that one is completing work
• Saying No to additional work not in the charter
• Preventing extra work/gold plating
Work Breakdown Structure
(WBS)
Foundation of the project, all
planning and controlling is based
on the WBS
Identifies all work to be
performed, if it is not in the WBS
it does not need to be done
Graphical picture of work
WBS
Estimating
Network
Diagrams
Staffing Risk
5. How Do We Manage Scope?
• Six processes
1. Plan Scope Management
2. Collect Requirements
3. Define Scope
4. Create WBS
5. Verify Scope
6. Control Scope
Collect
Requirements
Define
Scope
Create
WBS
Control
Scope
Plan Scope
Management
Validate
Scope
6. Plan Scope Management
Project Charter Expert Judgement
Meetings
Data Analysis
Inputs Outputs
Tools & Techniques
Scope Management
Plan
Project
Management
Plan
Requirements
Management plan
Collect
Requirements
Define
Scope
Create
WBS
Validate
Scope
Control
Scope
Plan Scope
Management
Organizational
Process Assets
Enterprise
Environmental
Factors
7. Collect Requirements
Project Charter
Expert judgement
Data gathering
Data analysis
Decision making
Data representation
Interpersonal and team skills
Context diagram
Prototypes
Inputs Outputs
Tools & Techniques
Requirements
documentation
Project
management plan
Requirements
management plan
Requirements
traceability matrix
Collect
Requirements
Define
Scope
Create
WBS
Control
Scope
Plan Scope
Management
Project documents
Agreements
Enterprise
environmental
factors
Organizational
process
Validate
Scope
8. Define Scope
Organizational
Process Assets
Project Charter
Expert judgement
Data analysis
Decision making
Interpersonal and
team skills
Product analysis
Inputs Tools & Techniques
Project Document
Updates
Outputs
Project Scope
Statement
Project
management plan
Project documents
Enterprise environmental
factors
Collect
Requirements
Define
Scope
Create
WBS
Control
Scope
Plan Scope
Management
Validate
Scope
9. Project Scope Statement
• Product scope description
• Product acceptance criteria
• Project deliverables
• Project exclusions
• Project constraints
• Project assumptions
Remember the difference between product and project?
Product scope –The features and functions that characterize a product or service
Project Scope- The work that must be done to deliver a product with the
specified features and functions
10. Create WBS
Project
management plan
Organizational
process assets
Expert judgement
Decomposition
Inputs Tools & Techniques
Work Breakdown
Structure (WBS)
Outputs
Scope Baseline
Project Document
Updates
Project documents
Enterprise environmental
factors
Collect
Requirements
Define
Scope
Create
WBS
Control
Scope
Plan Scope
Management
Validate
Scope
11. Work Breakdown Structure
• Start with major project deliverables or phases
• “Decomposition” is breaking down the deliverables into more manageable
parts
• Not all branches need the same level of decomposition!
• Decompose into “Work Packages”
• 8-80 Hour Rule Don’t break work down too much
13. Validate Scope
Project Management Plan Inspection
Decision making
Inputs
Tools & Techniques
Accepted
Deliverables
Validated Deliverables
Change Requests
Outputs
Project Document
Updates
Collect
Requirements
Define
Scope
Create
WBS
Validate
Scope
Control
Scope
Plan Scope
Management
Project documents
Work performance data
Work performance
information
14. Control Scope
Project
Management Plan
Work Performance
Information
Data Analysis
Inputs
Tools & Techniques
Work Performance
information
Outputs
Organizational
Process Assets
Change Requests
Project Management
Plan Updates
Project Document
Updates
Collect
Requirements
Define
Scope
Create
WBS
Control
Scope
Plan Scope
Management
Validate
Scope
Project documents