As more businesses shift to remote working arrangements, virtual meetings & conferencing in general have become more crucial than ever. But running an effective virtual meeting usually presents many challenges: be it tech, communication, engagement, time management... you name it!
Check out our tips above to help you organise more efficient, engaging, and productive virtual meetings⚡️
And if you’re interested to know more about our virtual event packages, visit our website or drop us an email anytime at ideas@8th-wave.com!
#VirtualMeetings #MeetingPlanners #8thWaveDMC
2. Dress appropriately.Dress appropriately.Dress appropriately.
Try to look professional and presentable. Treat this virtual meeting as if it was an in-office
meeting. Luckily for you, your teammates won't see what you're wearing
waist down, so you may choose to stay in your comfortable bottoms and slippers if you wish!
3. Check yourCheck yourCheck your
systems &systems &systems &
connection.connection.connection.
Is your meeting app loading well? Do you have a stable
internet connection? Is your audio system working?
It's important to check these things before jumping on a
virtual meeting to avoid interruptions during the actual
meeting and make sure everything runs smoothly.
4. Take shared notesTake shared notesTake shared notes
during the meeting.during the meeting.during the meeting.
Most virtual meetings will be recorded but it always helps to have backup notes
that are accessible to everyone in the meeting. It makes recapping easier!
5. Set an agendaSet an agendaSet an agenda
& stick to the& stick to the& stick to the
allotted time.allotted time.allotted time.
Share the objective, talking points, and other materials for
the meeting at least a day before. This gives other
participants ample time to prepare and ask the right
questions in case there are things that are still unclear to
them. Setting an agenda helps everyone stay on track!
6. Get everyone involved.Get everyone involved.Get everyone involved.
Watch out for virtual "hand raising" and pause every now and then to let
other people speak. If there's a question and an expert is in the virtual room,
start with the person and eventually open the floor to everyone for ideas.
7. Give your fullGive your fullGive your full
attention.attention.attention.
Since you can't be physically present, try your best
to be mentally present throughout the meeting!
Avoid visiting other websites or chatting with your
other colleagues while the meeting is ongoing.
Stay seated and give your full focus on the
agenda and to your teammates & moderators.
8. Any unwanted background noise can cause
interruptions and reduce the success of your
virtual meeting. Make it a habit to mute your
mic unless you are about to say something.
Mute whenMute whenMute when
it's not yourit's not yourit's not your
turn to speak.turn to speak.turn to speak.
9. HHHire a professional virtualire a professional virtualire a professional virtual
meeting planner.meeting planner.meeting planner.
From AR and avatars, to 3D virtual event spaces with
professionally produced content and entertainment,
the possibilities in a virtual or hybrid event are endless.
Engaging the services of professional Digital Event
Managers can save you valuable time as they curate
your virtual meetings and events using the latest tech
and making sure they are tailored to your needs!
