2. • Matching Definition
• Matching Tools
• Acceptance Notes
• LC2LC Cooperations
• Matching Process
• Secret of Matching
3. • Finding the most suitable EPs/TNs for the
TNs/EPs that we have raised
• Understand the importance of matching
our EP/TN forms.
• Providing ideas and solutions to help you
match your forms in the shortest possible
time.
4. Ensuring we deliver on our
promise to our customers
(companies and students) and
maintain the image of AIESEC.
Matching is the link from sales to impact
7. Matching process
• Peaks of realization
• Different countries for
different peaks
• Timing for visas
8. Matching Online:
• MyAIESEC.net (Exchange Management Module)
• wikis of the countries – subscribe, news out of the system
(For example: http://www.myaiesec.net/content/viewwiki.do?contentid=10192288)
• Instant messengers – e.g. Skype, MSN, Gtalk
• Matching manias – skype, chat roms
• Mailing -– spamming versus individual mail, to be visible but not overspam
Matching Offline:
• Searchtools – updated on regular basis
• Conferences like XPRO – establishing relations, getting to
know realities of others and positioning your offers
• Available forms tracker – show the usage
9.
10. -Add EP Form: My Experience => Programmes and Phases => Take
GCDP/GIP
-Add TN Form: AIESEC Programs => Team Mebmer => Partnership
Management => Add Organization/Project
Find TNs/EPs: AIESEC Programs => Team
Member => Browse Internships => TN/EP =>
show “Committee” => flag needed country
and LC
Manage Forms: AIESEC Programs => Team
Member => Manage Forms => EP/TN =>
Choose status, Exchange Type, Dates
Match Forms: AIESEC Programs => Team
Leader => Assign Quick Match
14. Mail to EP/TN
• Personal mail
• Put EP/TM ID
• Use promo
• Put Your TN/EP ID and contacts
• Write near 50-100 mails per day
15. Initial Communication
• Keep it clear
• Be updated every few days
• Keep a database of people who apply, they might be
suitable for other TNs
• Make sure you asked all the necessary questions
about the EP before/during their interview
16. Acceptance Note
Acceptance Note is an official document of accepting internship by
EP and accepting EP by organization.
Signed, stamped and
scanned it is sent
through e-mail by
both sides.
It is required to have
a match in the
system and to have a
realization.
17. XPP
Exchange Program Policies is an official document that regulates
organization of exchange for EP, TN, sending LC, hosting
LC, MC/AI
For example the internship cannot aim to…
a) Solely provide an opportunity for the intern to earn
money;
b) Provide a holiday;
c) Act as a permanent career placement or
recruitment opportunity. If the organization decides to
extend the internship on a permanent basis, AIESEC
will have no role in facilitating this;
d) Provide permanent residence in the country of
internship;
e) Be an internal AIESEC leadership position (such as
MC opportunities and AIESEC CEEDs), etc.
http://www.myaiesec.net/content/viewfile.do?operation=fileview&contentid=10170719
18. Use Local Cooperations!
LC2LC Cooperation is an agreement between Ukrainian LC and
LC from other country to have realizations in future. It can be
set both for OGX or ICX.
LC2LC Cooperation
can be official (with
the contracts signed)
and unofficial
(friendly agreement)
Flow:
Pre agreement
(contract);
Target recruitment
19. What do I need for the
cooperation?
• Enough time
• Promo (content, JD, time)
• Search tool, wiki
• Video
• Reception booklet
• Contacts
20. Where to take contacts?
• Myaiesec.net
• Matching manias
• Friends of friends
22. Matching TN process
1. Put TN form into the system
2. Send 100 e-mails to suitable EPs
3. When receiving e-mails from other EPs, ask them for
CV, Motivation letter, EP Acceptance Note
4. Selection: mailing + interview
5. Receive EP Acceptance Note from Eps
6. You have 10 days to answer EPs, whether were selected or
not (TN taker should decide)
7. If company/OCP of PBoX agree, put all needed stamps and
signatures on TN acceptance note and send it back to EP.
8. Match
23. Matching EP process
1. Have EP registered in the system
2. Send scanned contract and English certificate to NST
OGX
3. Follow your LC2LC Cooperation
4. Or send 100 e-mails to suitable TNs
5. Go through selection process
6. Send your Acceptance Note
7. Receive TN Acceptance Note from TNs with stamp and
signiture in next 10 days
8. Match
24. The Secret for Matching
1. WORK HARD – Put your ass on the computer and
MATCH! Approach all forms from my@net, Send
thousands of e-mails and be fast for e-mail
communication and approaching newly raised EPs
or TNs!
25. The Secret for Matching
2. NETWORKING - The roots of matching is networking
and relationship, the VP Xs are always the ones who
know more people in the network, whom have
more friends all over the world, that will be
searched at IC, etc. So: create your
network, through Facebook, gtalk, skype, mobile!
and ensure you have constant communication with
your X network! They are providing opportunities
for you! And they can facilitate totally your
matching!
26. The Secret for Matching
3- PERSISTENCE AND COMMITMENT TO RESULTS – Stop
giving excuses that ppl do not answer your e-
mails, that you are waiting for answers, that you are
trying! You should be 100% Persistance, and for that…
WRITE AGAIN, CALL TO THEM, SEND MESSAGE IN
FACEBOOK …ACT!!!
