This Travel Tracker review goes in-depth with how the field trip software from app-garden(dot)com can benefit your school events.

2. Features/Benefit Matrix
Benefit SaveTime/money ImprovedSafety Improved Compliance Better Information Less Frustration ImprovedCommunication
Feature Visibility -Reduces the number of Visibility of all trips via the Board approval process Allows tracking of educational objectives of field trips Know who is paying for a trip when Automatic emails notify users of approvals,
phone calls between teachers, internet means that you can ensures that all trips that need against the cost of trips it is time to invoice cancellations, and invoices throughout the process
administrators, approvers locate who is travelling at a
moments notice.
board approval are processed
correctly
Automatic invoicing. Transportation Access over the internet Trips are always routed Transportation can see what buses will be required Teachers and coaches can see all of Trip estimator provides approvers with the ability
maintains control. Bookkeepers can allows for easy rescheduling through the appropriate even before the trips are approved (versus paper their trip information, including to know the cost of a trip as they are approving.
see invoices when they are released. and notifications for
weather related events
approval channels where they don't know until they get the paper) approval status and bus assignments This allows them to weigh the educational value
of the trip against the cost. This also eliminates
surprises when the invoice is generated
Easier bus scheduling -the system tells Extensive reporting including dashboard and charts Bookkeepers are notified when trips District-wide calendar provides easy to access
you which buses are available at any
given time
provides excellent information on costs need checks / payment for things
such as admission
information on who is travelling and where.
Paperless process means that trips can
be approved quickly and efficiently
Reporting on the use of activity buses allows better
analysis on the use of the buses
Easy reconciling and receiving of trip
payments
Notifications to Child Nutrition when
students are out over the lunch period
saves wasted food.
Provides reporting and analysis of athletic trips by
sport
The board report for overnight/out of
state trips is automatically generated
District wide calendar provides all trip and vehicle
scheduling information to all users
Printing of permission slips and
directions for trips
Track field trips to Common Core Standards
Reporting and analysis of equity among school trips
(are all schools traveling equally - poor schools vs
affluent schools etc)
Financial reporting of trip costs
Reporting at any time on outstanding receivables
= Transportation = Administration (Supt, Asst Supt) = School Personnel (Teacher, Principal) = Finance